Hello, Clubsigners!

Thank you for reading your June 2026 Clubsigner Newsletter! As promised, we have information and reminders below that will help you stay on track to confidently and successfully lead your club or organization.

Much of the information below was shared in the May 2026 Newsletter. We've kept that information in this month's newsletter so you can review it. Items and topics that are new this month or updated from last month are highlighted in yellow.

Questions about any of the items below? Please reach out to us at uvmsga@uvm.edu, or if you'd like to get in touch with someone specifically, you can find those emails at the end of this newsletter!

DEADLINE REMINDERS

If you do not already have these dates in your calendar, please put them there now! Any forms or links needed for a deadline date are included here as well as in sections below.

• May 10: Coach Hiring Plans due!
• June 22: Last day to spend for FY26
• July 21, 12PM EST: Club Sports Safety Officer Psychosocial Workshop (details below)
• July 31: RSO Re-registration due!
• August 2: All Coach paperwork due! Your coach can't start working until we have this!
• August 3: Practice schedule request due!
• August 29: New Student Involvement Fair! Sign up to table in the re-registration form (linked above and in the Re-Registration section below)
• September 8, 9, and 10: ActivitiesFest! Sign up to table in the re-registration form (linked above and in the Re-Registration section below)
• September 9: Safety Officer Training (4:30pm) - more details to come!
• September 19: Clubsigner Education Conference! This training is MANDATORY. More details to come!

RE-REGISTRATION

Cannot stress enough the importance of completing this ASAP but by July 31 at the VERY LATEST

Please fill out the re-registration form here. If you have any questions regarding any part of the form, please do not hesitate to reach out at uvmsga@uvm.edu!

THANK YOU to the 110 RSOs that have already submitted their re-registration!!

CAMPUS GROUPS (RSO management software/UVM Clubs replacement) UPDATE

None at the moment.

CLUB SPORTS REMINDERS

Coach hiring! Don't forget to keep your coaches on top of their paperwork!

• Use this link to tell us your Coach Hiring plans. DUE MAY 10
• All paperwork for Coaches is DUE AUGUST 2.

Fall practice schedules! Reminder - there are no guarantees of time or space :/

• Fill out the form at this link to give us your practice schedule preference info
• DUE AUGUST 3

PEAC Credits!

• You can request credits for next semester at a link that will be sent out in a following newsletter - keep an eye out for that!
• To request credit for previous semesters, please email grace.peterson@uvm.edu

Club Sports Safety Officer Psychosocial Workshop

• In addition to the in-person Safety Officer training in September, Club Sports Safety Officers are expected to attend the following online workshop. Please share this information with your team safety officer and email Grace Peterson with questions.
• July 21^st at 12PM EST (link coming soon)

SUMMER SPENDING

Last day to spend for Fiscal Year 2026 is June 22. You may not spend again until the new Fiscal Year begins on July 1, 2026.

For all spending requests after May 8th, please submit the following form: Summer Spending 2026 . If you have a reimbursement request to submit over the summer, please submit the form below. As a reminder, reimbursements are only processed in the event that a spending request has been approved and an emergency has popped up. Requests must be submitted within 30 days of the purchase: 2026 Summer Reimbursement Request

Any RSO looking to set up a payment portal, to take in money over the summer, should email SGApayments@uvm.edu

RECEIPT AND INVOICE REMINDERS

Get those sent to us ASAP! Check your inbox for an email from sgareceipts, sgapayments, or uvmsga.

NEXT SUMMERTIME NEWSLETTER

Keep an eye on your inbox watching for another email from us the first week of July!

CONTACT INFO

grace.peterson@uvm.edu - for inquiries related to coach hiring, fall practice schedules, PEAC credits, event submissions, and re-registrations.

doug.stewart@uvm.edu - for inquiries related to credit card purchases and receipts

jshauna.tilton@uvm.edu - for inquiries related to coach hiring

margaret.mccormack@uvm.edu - for inquiries related to SGA vehicles, re-registrations, and on-campus space reservations

sgapayments@uvm.edu - for inquiries related to purchase orders, purchase portals, fundraising, deposits, and any summer spending

sgareceipts@uvm.edu - please only send receipts here, as we won't be responding from this inbox

uvmsga@uvm.edu - all of the above (minus receipts) and anything else!

Thanks again for reading!

~ The SGA Office Staff