Hello, Clubsigners!

Thank you for reading your May 2026 Clubsigner Newsletter! As promised, we have information and reminders below that will help you stay on track to confidently and successfully lead your club or organization.

Questions about any of the items below? Please reach out to us at uvmsga@uvm.edu, or if you'd like to get in touch with someone specifically, you can find those emails at the end of this newsletter!

DEADLINE REMINDERS

If you do not already have these dates in your calendar, please put them there now! Any forms or links needed for a deadline date are included here as well as in sections below.

• May 10: Coach Hiring Plans due!
• July 31: RSO Re-registration due!
• August 2: All Coach paperwork due! Your coach can't start working until we have this!
• August 3: Practice schedule request due!
• September 8, 9, and 10: ActivitiesFest! Sign up to table in the re-registration form (linked above and in the Re-Registration section below)
• September 9: Safety Officer Training (4:30pm) - more details to come!
• September 19: Clubsigner Education Conference! This training is MANDATORY. More details to come!

RE-REGISTRATION

Cannot stress enough the importance of completing this ASAP but by July 31 at the VERY LATEST

Please fill out the re-registration form here. If you have any questions regarding any part of the form, please do not hesitate to reach out at uvmsga@uvm.edu!

CAMPUS GROUPS (RSO management software/UVM Clubs replacement) UPDATE

None at the moment.

CLUB SPORTS REMINDERS

Coach hiring! Don't forget to keep your coaches on top of their paperwork!

• Use this link to tell us your Coach Hiring plans. DUE MAY 10
• All paperwork for Coaches is DUE AUGUST 2.

Fall practice schedules! Reminder - there are no guarantees of time or space :/

• Fill out the form at this link to give us your practice schedule preference info
• DUE AUGUST 3

PEAC Credits!

• You can request credits for next semester at a link that will be sent out in a following newsletter - keep an eye out for that!
• To request credit for previous semesters, please email grace.peterson@uvm.edu

SUMMER SPENDING

For all spending requests after May 8th, please submit the following form: Summer Spending 2026 . If you have a reimbursement request to submit over the summer, please submit the form below. As a reminder, reimbursements are only processed in the event that a spending request has been approved and an emergency has popped up. Requests must be submitted within 30 days of the purchase: 2026 Summer Reimbursement Request

Any RSO looking to set up a payment portal, to take in money over the summer, should email SGApayments@uvm.edu

RECEIPT AND INVOICE REMINDERS

Get those sent to us ASAP! Check your inbox for an email from sgareceipts, sgapayments, or uvmsga.

NEXT SUMMERTIME NEWSLETTER

Keep an eye on your inbox watching for another email from us the first week of June!

CONTACT INFO

grace.peterson@uvm.edu - for inquiries related to coach hiring, fall practice schedules, PEAC credits, event submissions, and re-registrations.

doug.stewart@uvm.edu - for inquiries related to credit card purchases and receipts

jshauna.tilton@uvm.edu - for inquiries related to coach hiring

margaret.mccormack@uvm.edu - for inquiries related to SGA vehicles, re-registrations, and on-campus space reservations

sgapayments@uvm.edu - for inquiries related to purchase orders, purchase portals, fundraising, deposits, and any summer spending

sgareceipts@uvm.edu - please only send receipts here, as we won't be responding from this inbox

uvmsga@uvm.edu - all of the above (minus receipts) and anything else!

Thanks again for reading!

~ The SGA Office Staff