Community Association Newsletter - February 2023 Edition

SAVE THE DATE! NEXT COMMUNITY-WIDE GARAGE SALE SCHEDULED FOR SATURDAY, MAY 6TH

We will be holding our next semi-annual Community-Wide Garage Sale on Saturday, May 6th from 8:00am to 1:00pm. So please mark your calendars and start collecting those items that you want to find a new home for!!

We will be reaching out closer to that date for residents to register if they want to take part, and then will put together a map showing which homes are participating in this event to make it easier for shoppers to find those homes in the community during the sale hours.

Resident Website

ARC Application

Pay Assessments

Stuart Tyrrell, Community Manager

styrrell@ccmcnet.com

737-209-8650

Some Notes.........

Pool Restrooms To Remain Closed Until Freezing Temperatures Are Done For The Winter

On the advice of our plumbing company who had to make repairs to the Pavilion again in December, we will be keeping the restrooms at the Pavilion closed until we are sure that the freeze events of this winter are over. We are still waiting for a few parts needed to complete the repairs to be delivered and installed. Currently the water is shut off to the Pavilion and the system has been drained. The good news is that during the recent ice storm event the Pavilion did not sustain any further damage to the pipes, toilets, water fountains, etc., that had been damaged in the past. We will send out an announcement to the community when the restrooms are open again.

New Amenities Update

The new lights for the sand volleyball court and the playground, that match the lights on the sports court, have been delivered to our vendor and are being installed this week.
The playground lights will remain on through the evening hours, currently until 10:00pm.
The sand volleyball court lights will have the same button as the sports court does, which residents will have to press to turn the lights on for the preset 45 minute time period. Currently these lights will be available between 5:30pm and 10:00pm.
The gate to the sports court will have a lock on it in the next 30 days that will require your pool key card to open during its operational hours, which are currently from 7:00am to 10:00pm daily. We will let you know when this lock is in place so you can remember to bring your pool key card with you.

Refinishing Of Pool Deck

We received three bids for the refinishing of the pool deck project, and the Board has reviewed these and selected a vendor. This week the contract was signed to complete this project in March in time for the opening of the pool.

Concrete Pads For Additional Benches/Concrete Stage

The Board has also reviewed the bids and selected the vendor to install the seven new concrete pads around Vizcaya for the additional benches that are to be added this year. Two will be around the Traditions pond, one at the volleyball court, and the others will be at locations adjacent to sidewalks in the community for residents to enjoy. So look out for these seven new benches to be added in the coming months. Also approved by the Board is the addition of a concrete stage by the Pavilion that can be used for community events and also by residents for private events.

Holiday Lights And Decorations Reminder

All holiday lights and decorations should have been turned off and taken down at the end of January. Please remove any holiday lights or decorations that remain in place as soon as possible. Any permanent lights on your homes should now have been turned back to white lights only. The only exceptions throughout the rest of the year are the use of colored lights for special occasions such as birthdays, Valentine's Day, St. Patrick's Day, Easter, July 4th, Halloween, etc.

Trash Cans.......

Last Friday afternoon during an inspection of the Traditions community we found 47 trash cans either still in the street from Wednesday's pick-up day, or stored incorrectly in driveways or on the side of houses in front of the fence.

Courtesy warning letters were sent to the owners of those homes reminding them that trash cans need to be removed from the curb by the end of the day on Thursday (city rule), and that they need to be either stored in the garage or behind the fence out of sight (community rule).

We will be back out next week to revisit these homes and hopefully close out those violations and add any others that we find in violation of these rules or any others.

We would appreciate all residents consistently abiding by all of the rules of your community and helping to keep your community looking its best.

If you have any questions about your trash cans or any other rules, please email me at styrrell@ccmcnet.com

No 'For Lease' Signs Allowed

A reminder that, although one 'For Sale' sign is allowed to be placed out in your front yard, the same does not currently apply for 'For Lease' signs. The First Amendment of the Development Declaration states that:

'During the Declarant Period, no owner, other than the Declarant, is permitted to place any 'For Lease'

signs on any lot, including signs placed on the interior or exterior of a residence.'

If you currently have a 'For Lease' sign in your front yard you are requested to remove it as soon as possible to comply with this rule.

Home Sales/Closings Update

As of January 31st, of the 584 homes to be built in Traditions, 570 have now closed and the other 14 are currently under construction. The last two homes are currently estimated to close in the September/October time frame. Once the last home closes, this will initiate the 120-day window during which an election will be held to elect three Traditions residents who will form the first resident-controlled Board for the Traditions at Vizcaya Community Association.

Got a Topic? Share it with Stuart

A MESSAGE FROM RESIDENT BOARD MEMBER, PHANI PATELKHANA

Greetings to all Residents and Homeowners of Traditions at Vizcaya.

I want to take the opportunity to share with you a snapshot of the Tradition's financials. I have gone through the last four years' financial statements and put together the tables and charts below to show the data more clearly.

As hopefully you know, out of the $110/month assessment that all Traditions residents pay, the Traditions Association receives $35.00 and the Maintenance (Master) Association receives $75.00.

You can find detailed monthly financial statements on the Traditions website, or please work with the community manager, Stuart, if you any questions related to financials for either the Traditions or the Maintenance Association.

The monthly financials, reserve studies, audits and other financial documents are located on the Traditions website at: https://www.traditionsatvizcaya.com/financials/

The social committee information/event financials can also be found on the Traditions website at

https://www.traditionsatvizcaya.com/social-committee/

Summary of critical financial investments/changes the HOA has made in the community in 2022

1. Approximately $100K of capital investments were made in amenities and community improvements without increasing HOA assessment fees.

2. We reduced overall maintenance costs (Approximately 7K) for irrigation, electrical and plumbing, etc., through actively managing vendor services.

3. The deductible for the association's insurance was reduced from $25,000 to $2,500 by purchasing our own insurance policy which enables us to reduce our operating expenses when having to submit a claim - the HOA had been on the developer's insurance policy until February 2022.

Lastly, our HOA assessment delinquency continues to increase, impacting the association's revenue, and now exceeds $8,000, and we spend $5,000 annually for collection agencies. We can avoid these fees if all residents pay their HOA assessments on time.

Thanks,

Phani Patelkhana

HOA Director

LAST CALL FOR VOLUNTEERS FOR THE 2023 SOCIAL COMMITTEE

The Traditions Social Committee is looking for a few residents who would like to join the committee for the coming year. We currently have three openings that we would like to fill.

If you are interested in being considered for one of these openings, please email me at styrrell@ccmcnet.com by Monday, February 27th with the heading 'Social Committee Volunteer', and include why you would like to serve your community in this way, and any previous experience that you have with events or volunteering.

Please find below a link to the document describing the Social Committee's Purpose, Structure, and Responsibilities

Social Committee Information

LANDSCAPE CONTRACTS FOR ALL VIZCAYA ASSOCIATIONS OUT FOR BID

The three landscape contracts for the Traditions, Heritage and the Maintenance associations have been recently put out for bid. The current contract with Urban Dirt is still in effect, but it was felt by management and the three Boards that it was time to get new bids for these contracts as Vizcaya has grown so much over the past three years. We have invited four other landscape companies to bid, in addition to Urban Dirt, that have the size and expertise to maintain Vizcaya to the standard that we require. Those bids have been received and will be reviewed by the Boards of those associations. We will inform residents of the outcome of this process.

CLEAN-UP CONTINUES FROM ICE STORM EVENT

We have been coordinating with Urban Dirt to continue cleaning up the damage to our common area trees and brush caused by the recent ice storm. The amount of damage that this event caused is pretty extensive and the trimming and removing of all of the brush will take some additional time due to the sheer volume of material and the fact that every community in the area is dealing with the same issues, so the landscape companies are all busy serving their customers, so no additional help is available. This clean-up of the common areas is something that we will have to do ourselves as the City is strictly focusing on residential curbside brush collection.

Speaking of residential curbside brush collection, hopefully those Traditions residents who need that brush collection service from the City, have gone on their website and scheduled a pick up. Here below is the link to the City's webpage with the information on resources for residents to dispose of tree limbs.

https://www.roundrocktexas.gov/news/city-of-round-rock-opens-resources-for-residents-to-dispose-of-tree-limbs/

Please remember that no branches or brush should be disposed of by residents into the common areas, especially behind the homes along the greenbelt. Nothing should ever be disposed of into the greenbelt.

The City has reallocated their crews, purchased additional equipment, and contracted with additional vendors, so hopefully our residential streets will be clean of the brush and debris piles in the near future and back to looking their best.

DECEMBER YARD OF THE MONTH

Congratulations to:

Ron & Chong Anderson

4941 Strada Drive

Thank you for taking the time to make your landscaping look its best and helping our Traditions community shine during these winter weather challenges!

*The monthly winners receive a $50 Gift Card from one of our sponsors, Emerald Lawns or Urban Dirt.

Stuart Tyrrell

Community Manager

styrrell@ccmcnet.com

Community Association Office

5000 Pietra Lane

Round Rock, Texas 78665

737-209-8650

Traditions at Vizcaya is proudly and

professionally managed by