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Artificial Intelligence (AI) and Data Privacy |
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AI technologies can mimic higher-level thinking and perform tasks that typically require human input. Online AI tools, like Microsoft 365 Copilot, Microsoft 365 Copilot Chat, and ChatGPT, use natural language processing and machine learning, which allow them to interact with users and create content. They are "trained" on the information they analyze and use this knowledge for future interactions. |
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Microsoft 365 Copilot and Microsoft 365 Copilot Chat |
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UConn has two AI services available to employees – Microsoft 365 Copilot and Microsoft 365 Copilot Chat. These two services are employees' safest data privacy options when using an online AI tool. Both are fully secure under UConn's agreement with Microsoft, which means they are safe to use with UConn's data. As long as you are signed in with your UConn credentials, your prompts, the information retrieved, and the responses generated are not used to train the underlying AI models. Learn more about Microsoft 365 Copilot and Microsoft 365 Copilot Chat. |
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Alternative AI tools like ChatGPT should not be used in your work at UConn. Any protected or confidential information shared with these AI tools would be used to train the underlying AI models and publicly available. The public disclosure of UConn-protected or confidential information would be in violation of UConn policy. |
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Which UConn Policies Apply to AI Use? |
Data Classification Policy |
If housed in the cloud, protected and confidential data is required to be stored only on information systems managed or contracted by the University. Sharing information with other online systems (e.g., opensource cloud solutions, free software-as-a-service offerings, etc.) is not permitted. |
| VIEW THE DATA CLASSIFICATION POLICY |
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FERPA Policy |
University officials may not disclose FERPA-protected student information through any means including AI tools. We may only share student information with a contracted vendor when the vendor is performing a service or function on behalf of the University. |
| VIEW THE FERPA POLICY |
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Have an idea for a future Compliance Chatter topic? |
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