COMPLIANCE CHATTER

Fall Series

Going Somewhere?

UConn recognizes and supports the need for faculty, staff, and students (undergraduate and graduate) to travel for conferences, events, and other purposes that further the reputation of the University and enhance the productivity of the University community.

As a State agency, we must respect and safeguard our travel privileges and funds by practicing fiscal, ethical, and public responsibility.

Below are some important reminders regarding the Travel Policy.

The University requires pre-approval for travel that involves airfare, hotel or car rental.

Further, travelers are strongly encouraged to secure a pre-approval through Concur’s Travel Request module for travel that does not involve airfare, hotel nor car rental (e.g., day trip to Boston or New York City), as this will enable monitoring in the event of an emergency.

Travelers should make every effort to reserve travel as soon as possible in order to achieve the most cost-effective travel rates.

Employees may combine travel for personal and business reasons. If a traveler chooses to arrive early or to stay longer for non-business reasons, the University will not pay for expenses incurred during additional personal days or any other personal travel expense.

The Travel Card is used for travel-related expenses incurred while conducting legitimate University Business. UConn Travel Card expenses are directly paid by the University, however, Travel Cardholders are responsible for reconciling their transactions.

Travel Card Use Approved Charges



-Airfare

-Hotel

-Train

-Conference registrations (includes virtual conferences)

Travel Card Use Restricted Charges

-Alcoholic beverages

-Personal charges

-Personal car gas

Please note: any charges not in full compliance with University travel policy are considered restricted.

Employees can be reimbursed for certain travel expenses related to University business. University business expenses are the ordinary and necessary expenses of conducting your job, are not lavish or extravagant, and are not for personal purposes. All reimbursable expenditures must have a business purpose and must be supported by documentation.

To avoid actual or apparent conflicts of interest, and to ensure proper separation of duties, employees may not approve payment or reimbursement for their own expenses, expenses of a close relative, expenses related to an event in which they participated, or expenses of an individual to whom they directly or indirectly report.

How to book and expense travel, and more.

Here's what you need to know before traveling.

Questions? Travel Services can help.

Test what you learned this week.

Review additional Compliance Clips and Chatters.

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