COMPLIANCE CHATTER

Manager Series

Under the University's FERPA policy, UConn employees have an obligation to protect student information. Many of us use systems like Student Admin, Nexus, HuskyCT and Maxient in our everyday work, where student information is right at our fingertips. As a reminder we may only access student information from electronic systems if it is necessary to do our jobs. We should also take appropriate steps to safeguard student information.

Contact the University's Privacy Officer with any questions.

Here are a few things you can do right now if you have staff with access to student information in electronic systems.

• Have staff complete online FERPA training before providing access and include it as part of your onboarding process moving forward.

• After completing training, staff should sign a Confidentiality Agreement. Contact privacy@uconn.edu for a template you can use.

• Ensure staff access is tied to their University position rather than an individual in order to align with job responsibilities.

• Staff should only be granted the minimum level of access necessary in order to perform their jobs.

• Ensure that removing access for any staff who have separated or changed positions is a standard part of your process.

• Review your student information system regularly for appropriate staff access and levels of access.

• Share this information sheet with your staff so they know the expectations around accessing and safeguarding student information.

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