Note from WisDOT: (Temporary Electronic Ticket Submittal Option)
The department will temporarily allow the electronic submittal of load tickets on construction projects. The department is not requiring submittal of electronic copies, but the engineer and contractor are allowed to agree to use electronic methods of submittal, rather than printed paper. The electronic format can be agreed to by the engineer and contractor (PDF, photo, etc.). All of the existing contractual requirements related to tickets still remain (timing of submittal, information on ticket, etc.). Here is a list of best practices, regardless of the ticket format:
- Contractor notifies the engineer/inspector with a list of the trucks that will be hauling to the project each day for each material. If a truck is removed from the project, the contractor notifies the inspector immediately and the inspector documents the removal time of the truck.
- Inspector performs periodic checks of trucks hauling to the project throughout the day and periodically documents the truck descriptions and the arrival times to the site.
- Per the standard specs, the contractor submits tickets at the required time. For electronic copies, the format can be agreed upon by the contractor and engineer (PDF, photo, etc.).
- Upon submittal of the tickets, the inspector compares the tickets to their periodic check-in documentation to verify the ticketed material was incorporated into the project.
- Inspectors continue to perform daily yield checks during the placement of materials to verify the ticketed quantities.
- Pay special attention to the requirements for ready-mixed concrete. Per the standard specs, the inspector needs to have a copy of the ticket (paper or electronic) prior to discharging the load.
As a reminder, here are some of the contractual requirements for tickets, from the 2020 Standard Specs. These requirements remain in effect, regardless of printed paper or electronic copies.
18.104.22.168 Load Tickets
For weighed aggregates, submit a ticket for each load of material. Submit tickets daily as work is completed. Ensure that each ticket includes a unique ticket number, the project ID, material description, date & time measured, gross, tare & net weights, and truck ID.
For asphaltic mixtures, submit tickets as specified in 422.214.171.124.4.
For ready-mixed concrete, submit tickets as specified in 501.3.5.4.
4126.96.36.199.4 Recording Truck Loads
If not using automatic batch recording, install a digital recorder as part of the platform truck or storage silo scales. Ensure that the recorder can produce a printed digital record of at least the gross or net weights of delivery trucks. Provide gross, tare, net weights, load count, and the cumulative tonnage; the date, time, ticket number, WisDOT project ID, and mix 250 number; and the mix type including the traffic, binder, and mix designation codes specified in 460.3.1. Ensure that scales cannot be manually manipulated during the printing process. Provide an interlock to prevent printing until the scales come to rest. Size the scales and recorder to accurately weigh the heaviest loaded trucks or tractor-trailers hauling asphaltic mixture. Ensure that recorded weights are accurate to within 0.1 percent of the nominal capacity of the scale.
Submit tickets daily as work is completed. Ensure that tickets identify additives not included in the mix design submittal or cold weather paving plan. Indicate on the ticket if the mixture is placed under a cold weather paving plan.
Notify the engineer at least 24 hours before the contractor requires delivery of ready-mixed concrete, so the engineer can make the necessary arrangements to inspect and calibrate equipment at the plant.
With each load of ready-mixed concrete, provide a computer-printed batch ticket which includes load and truck identification, the actual batch weights of all materials in that load, the mixing time for central plant-mixed concrete or the start of the batch life as specified in 501.3.5.2(3) for transit-mixed concrete, and other pertinent data. Give batch tickets to the inspector upon arrival at the work site. The department will only accept loads that arrive in satisfactory condition and have a batch ticket. The engineer will only accept hand written batch tickets in remote locations where no computerized plant is available within deliverable distance of the work site.
Instead of requiring a batch ticket for each load, the engineer may accept central-mixed concrete used in pavement and associated bid items based on daily production records from a computer-controlled plant erected specifically for work under the contract. Submit a complete load-by-load written record that ties the truck IDs to the batch quantities and batch times for each day's production to the engineer at the end of each day's production. During concrete production, operate under a plan acceptable to the engineer that ties the truck ID to the batch quantities and batch time for each load. In that plan describe how that information will be made available to the engineer immediately upon request. The engineer may also require batch tickets to address short-term operational difficulties.
The engineer may accept minor quantities of ready-mixed concrete used in miscellaneous bid items without batch tickets.