News You Can Use - January 31, 2018
Useful Information to Support Your PTAs Success
and to Share With Your Community
This message has been sent to all current PTA leaders in our database.
Sixth District's Annual Luncheon - Correct Link

"Effective Communication, Relationships, and PTA"
Friday, March 2, 2017  
11:30 am to 1:30 pm
David's Restaurant
5151 Stars & Stripes Drive [map]
Santa Clara
RSVP by Monday, Feb 19 (Early deadline!)
This year, our speaker will be Dianna MacDonald, President, California State PTA. She will be speaking on  "Effective Communication, Relationships, and PTA"

Developing relationships is an important part of the work that we do in PTA, in business and in our schools. With effective communication, we can create authentic relationships with our parents, administrators and community members.

Each year, parents, principals, superintendents, school board members and elected officials attend the Sixth District luncheon.  This is an excellent opportunity to hear a wonderful speaker and to meet members of your community and other PTA leaders in Sixth District.
For full details and registration form. Sign up today!
Questions: Please contact Afia Laiq, VP Organizational Services

Parent Ed
The Smart Talk: Internet Safety

Tuesday, February 6
6:00 pm - 6:30 pm - Light Dinner
6:30 pm - 7:30 pm - Event
Gunderson High School
622 Gaundabert Lane [map]
San Jose
Free, all parents invited
RSVP requested so we have enough food

What you hope your kids are doing online isn't always what they're doing. 

Join Sixth District PTA to learn how you can use "The Smart Talk", an interactive website to get on the same page with your kids and establish an open conversation about digital safety.

Help families and kids talk about using digital devices responsibly and decide a few important questions together, like:
  • What are they allowed to post on social media?
  • What should their privacy settings be and what apps can they download?
  • How much screen time is ok?
Once these questions have been answered, a custom agreement is created, which can be printed and signed so that all of the ground rules are easily remembered by everyone.

The Smart Talk Quick Guide [Tips - National PTA]

"By far the largest change in teens' lives between 2012 and 2016 was the increase in the amount of time they spent on digital media, and the subsequent decline in in-person social activities and sleep," Twenge said. "The key to digital media use and happiness is limited use."

"...  the time has not been replaced with homework; it's been replaced with screen time."

Cybersafety [CAPTA]

Common Sense Media has many articles to help parents

Sponsored by National PTA, California State PTA, Sixth District PTA, 
San Jose Unified Council of PTAs, and San Jose Unified School District

Want to Increase Family Engagement in Your School Community?

Don't Miss the School Smarts Webinar!
Wednesday, February 7, 2018
2:00 pm - 3:00 pm

J oin the California State PTA School Smarts team to learn more about the award-winning School Smarts Parent Engagement Program. 

Hear how School Smarts is an effective family-engagement strategy to increase parent involvement and create leaders in your school community. 
Curriculum content is specifically designed to assist school districts with their state and federal family-engagement requirements and to support Local Control and Accountability Plan (LCAP) implementation.

School Smarts is currently offered in Arabic, Chinese, English, Spanish, Tagalog, and Vietnamese.
Email any questions to

The Princess Project: Silicon Valley
The Princess Project   provides free prom dresses and accessories to teens who could not otherwise afford them.
Dress giveaway days:
March 10, 11, 14, 17, 18, and 20.
1939 West El Camino Real [map]
Mountain View
All teens must have an appointment. No walk-ins.

Donate a dress 
Have a dress in your closet that you would like to donate, here are donation guidelines:
Current styles from 2008 to present
Dry-cleaned and on hangers
Prom dresses, formal gowns, bridesmaid dresses, or fancy party dresses
Short or long dresses accepted
Appropriate for teenagers
Sizes 0 - 30
New and like-new accessories
For information on dates and drop-off locations for donated dresses, or other questions, please email

Tax Returns with "extensions" - Oops
Enews Editors are human! I missed the email from our Sixth District Finance Team, which had the correction that the announcement was to be a reminder for halfway through the six-month extension for your 990EZ or 990.
Tax returns with extensions are due May  15 (yes this is the correct date) to the IRS, FTB, and AG.
After filing, please send copies of your 990/990EZ, 199 and RRF-1 to your council or if out-of-council to Sixth District PTA.

Questions: Units in councils, please contact your council treasurer. 
                 Out-of-council units, please Sixth District treasurer, Sandee Ruiz.

Why is the Restaurant Asking Me for a W-9?

Many restaurants ask PTAs to complete IRS Form W-9 in order to schedule dinner night outs or receive payment.


Is the W-9 form the same as the Letter of Determination (LOD) for Tax Exempt Status?
  • No, the two forms have different purposes. With the W-9 you are confirming to the restaurant/business that this really is your PTA's EIN number. 
  • All companies (profit and non-profit) have an EIN, but an EIN doesn't mean that your PTA is a non-profit. The Letter of Determination (LOD) indicates that the PTA has a tax-exempt status and is a non-profit.

Can we just provide the LOD form?
  • No. You will need to provide the business with the form they have requested.

If we do need to use the W-9, where do I get the form?
How to fill in the W9:

1. Name: PTA California Congress of Parents, Teachers, and Students, Inc

2. DBA - Write in your unit PTA name as listed in your bylaws
3. Box - would be "Other"; write in "Association 501(c)(3)
4. Exemptions - there would not be any
5 and 6. Address - Use the school address
7. List account numbers (optional) - leave blank
8. Requester's name (optional) - This is who is asking for the form (ie restaurant name etc).
Part 1:  Your PTA's EIN
Part 2:  President or treasurer can sign the form. Format is the same as signing for a contract:
  • "Name of PTA as on bylaws by: Name of officer, position"
  • ex: "ABC Elementary PTA by: Jane Doe, President"

When's a Good Time to Do Your Bylaws?
How About Now
If you want to make change(s) for next year in 
  • your dues amount, 
  • your officers or 
  • your meeting dates for next year, 
now is the time! These items are all in the bylaws. 
Any changes to bylaws must be submitted to your council (units in councils) or to Sixth District (out-of-council units), then the bylaws go through channels to the CAPTA Parliamentarian. After CAPTA approves the changes, the bylaws are returned to be adopted by your unit.
This sequence takes time (two to three months) - so plan ahead and change your bylaws now!

E-Bylaws [English Only]
English/Spanish Bylaws - please contact Sixth District PTA

Questions: Units in councils, please contact your council parliamentarian. Out-of-council units, please Sixth District parliamentarian, Linda Pfeifer.

Parent Ed - Teen Drivers
Learn how to protect your teen driver

IMPACT: Teen Drivers 

Wednesday, January 31, 2018 
7:00 pm - 8:30 pm
Wilcox High School Theater
Mission City Center for Performing Arts
3250 Monroe Street  [map
Santa Clara, CA 95051
Free event
Parents and Students are all welcome
Sponsored by Wilcox High School PTSA

Learn about teen driving requirements and limitations and distracted driving in this day and age of electronic devices.
  • Strategies to keep your kids safe on the roads
  • Graduated Drivers Licensing (GDL) laws 
  • How YOU can help stop the #1 killer of teens in America - reckless and distracted driving

Finding the Best People to Lead Your PTA
Most PTA's want to have their nominating committee, find the best nominee for each position, and to have those individuals be a team that will work well together.
To help your nominating committee get started with the process, we have resources from CAPTA and Georgia State PTA:
Nominating Committee First Meeting Agenda
                                   Second Meeting Agenda
                                   Third Meeting Agenda

When Should My Nominating Committee be Elected?
Elections of your 2018-2019 officers should be held in March or during the first two weeks of April. Your unit bylaws will specify which month and week your Annual Association Meeting must be held.
The election of the nominating committee should take place at an association meeting at least two (2) months prior to the Annual Association Meeting.

Once elected, it will be the job of the elected nominating committee to find the nominees for the 2017-18 PTA Board.

PTA Calendar of Essential Requirements
February 2018 -

  • Nominating Committee Needs to be Elected [Info] [Toolkit]
  • Founder's Day - February 17
  • Insurance Premium - $228 for units
  • Fiduciary Agreements - Info and Form
  • Connect with volunteers signed up for winter/spring activities

Previous Issues

Jan 24 - When's is a Good Time to Do Your Bylaws
      - CAPTA Graduating High School Senior Scholarship
      - Parent Ed - The Smart Talk: Internet Safety
      - Tax Returns with "extensions"
      - Parent Ed - Teen Drivers
        - # 1 - What Do You Consider Lethal?
        - # 2 - Impact: Teen Drivers

Jan 17 - How to Find the Best People to Lead Your PTA
      - Parent Ed - Impact: Teen Drivers
      - Parent Ed - The Smart Talk: Internet Safety
      - Sixth District's Annual Luncheon

Jan 10 - Protect Your PTA from Email-Phishing
      - Reflections Reception - Within Reach - Jan 11
      - Worker's Comp - Past Due - Need by Jan 19
      - Do 1 Thing Monthly - Jan - Make a Plan

Feel free to forward this e-newsletter to any and all PTA officers, members and other interested persons, and encourage them to   join our mailing list.      
As always, you are encouraged to send us your suggestions for articles and additional information you would find useful. Thanks!  
Questions? Comments? Contact
Wendy Akers-Ghose, eNews Editor, Sixth District PTA
Amin Fazal, VP Communications, Sixth District PTA
Vandana Kaushal, President, Sixth District PTA
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