N E W S   B U L L E T I N
September  2015
Section Quick Links
Organizational Transformation
Billing and Finance
Upcoming Events

Featured Articles

 2015 Cover Montana Outreach & Enrollment Summit

Capital Link webinars available

It's time to check your systems to assure readiness for the October 1, 2015 ICD-10 start date!  By now you should have the following completed or near completion:
1)    Training for coders, billers, providers and clinical staff and other staff
2)    Provider Documentation that Meets ICD-10 specificity
3)    E H R updated, reporting revisions, and problem list updates in progress
4)    Forms, templates, and policies updated
5)    Tested Systems and clearinghouses, payers, vendors readiness
6)    Budget and Contingency Plans  to be ready for decreased productivity and payment delays

Your CHC's ICD-10 Coordinator has access  to lots of resources to help your CHC have a successful transition, or email mlevine@mtpca.org if you need something.  The MPCA ICD-10 Team will be sending out weekly Countdown to ICD-10 updates to the ICD-10 Coordinators and CHC CEO's!  

      Get Ready Now with the New CMS Quick Start Guide or visit  cms.gov/ICD10  for free resources, including the  Road to 10  tool. The August 27th CMS Countdown to ICD-10 call provided great information and a resources link:  https://www.cms.gov/Outreach-and-Education/Outreach/NPC/Downloads/2015-08-27-ICD10-Presentation.pdf . The audio recording and written transcript of this MLN Connects Call will be posted here once it is available

Organizational Transformation 


GRANTS MANAGEMENT BKD BOOTCAMP, Sept 9-10, 2015, Bozeman, Montana   

Make sure your health center financial area is in compliance with federal budgeting, reporting and other requirements.  The Montana Primary Care Association is sponsoring the BKD Grants Management Bootcamp for CFOs, CEOs, Finance Staff, Board members, etc.  on September 9-10, 2015 in Bozeman Montana!   This acclaimed 2 day training by BKD has an action step focus with an emphasis on compliance.  See http://events.constantcontact.com/register/event?llr=iortwgkab&oeidk=a07eb8ddwcl7c6819c5    for the brochure, course summary, and registration.    Registration is limited so don't tarry!

The two day workshop will be $250 per registration with a 10% discount for multiple registrations from the same organization.  Participants will receive binders and flash drive with key regulations, sample policies, etc.    Email bkienlen@mtpca.org for more information.

labormktThe Health Care Labor Market in Montana
The health care industry is Montana's largest-employing industry, with 67,000 employees in 2014. Health care has been one of the state's fastest growing industries with a compounding employment growth rate of 2.8% annually since 1990. Rapid job growth in health care is expected to continue in the future as Montana's aging population continues to demand more health care services and as Montana's overall population grows. Employment projections produce suggest growth will continue adding roughly 1,300 jobs every year through 2024. See the Top 10 health care jobs in Montana (Figure 3) for a list with annual openings and average annual wages.     Read More  


corpcompCorporate Compliance Tip of the Month:
The Board should pass ANNUALLY pass a resolution endorsing and authorizing the development and implementation of a compliance Program.  A sample resolution is in the Feldsman Tucker Leifer Fidell Compliance toolkit obtained at the June compliance training or available at https://www.healthcentercompliance.com/products
The  board of directors is responsible for ensuring that its organization complies with relevant federal, state and local laws.  The OIG has published Practical Guidance for Health Care Governing Boards on Compliance Oversight that covers: (1) the roles of, and relationships between, the compliance, legal and audit functions; (2) reporting to the Board; (3) identifying and auditing potential risk areas; and (4) encouraging accountability and compliance. Click on        OIG Guidance Link.
Billing and Finance
Billing Finance
ahrqAHRQ's State Snapshots
The 2014 National Healthcare Quality and Disparities Report compiled from more than 200 measures and represents the most complete source of data on the use and cost of health care and health insurance coverage  in the nation. The Agency for Healthcare Research and Quality (AHRQ) has created state snapshots http://1.usa.gov/1KanmLB   to  highlight strengths, weaknesses and opportunities for improvement in each state. They also allows users to analyze data from their state in various ways, including types and settings of care, select clinical conditions, insurance status, access to care and priority populations. 

Upcoming Events

SAVE THE DATE: September 9 and 10th,  Grants Management - CFO Boot Camp , Bozeman, MT

This two day workshop will be presented by David Fields, CPA and Catherine Gilpin, CPA, BKD. This training will offer valuable guidance, concepts and best practices regarding compliance and grants management. Upon completion of this program, participants will be able to: *Describe 330 grant program requirements *Identify rules for spending 330 grant and other federal grant money to improve statutory compliance and *Discuss required elements of grant application, UDS, FFR and other reports

Financial staff, CEO's and other CHC staff are welcome to attend!  More information will be emailed to all CHC CEOs and CFOs as arrangements become finalized. Others can send request for information to  mlevine@mtpca.org


  champs Please join CHAMPS and Colorado Community Health Network (CCHN) for more of the  2015 "Lunchtime Learning" Professional Skill Development Distance Learning Series !   These six one-hour webcasts take place between April and September, and are designed to provide professional and skill development to CHC staff.  Staff members from all levels of the health center are welcome.  All events are FREE for participants from Health Center Program Grantees, FQHC Look-Alikes, and Primary Care Associations in Region VIII!

All events take place on Wednesdays from 12:00-1:00pm Mountain Time / 1:00-2:00pm Central Time:
Event #1: Student Loan Management and Repayment Options (broadcast April 15, 2015 - archive available)
Event #2: Customer Service: The Art of Caring (broadcast May 20, 2015 - archive available)
Event #3: Civility in the Workplace: Creating a Friendlier and More Productive Work Environment (broadcast June 17, 2015 - archive available)

Event #6: Sept. 16, 2015, Cultural Competency

Registration is Open for Event 6!   


demystDemystifying the HRSA Sealant Measure UDS Webinar
Monday, September 21, 2015
12:00 Noon - 1 p.m. , Mountain Time
The first oral health measure has been added to the Uniform Data Set (UDS):  Percentage of children, age 6-9 years, at moderate or high risk for caries who received a sealant on a first permanent molar in the measurement year.
This session will review why this measure was selected,  myths that prevent wider utilization of sealants, and how to best calculate this measure, quality improvement strategies.


healthitOctober 5-9 is National Health IT Week!  
Visit www.healthitweek.org for more information.

What is Health Informatics?

Health Informatics is the field of information science concerned with management of healthcare data and information, through the application of computers and other technologies.  In reality, it is more about applying information in the healthcare field than it is about technology.  Technology can generate, transport and analyze useful healthcare data, but "technology is the transportation, not the destination".  There are lots of data, but less information, knowledge and wisdom.  Information is data with meaning (e.g. the number "9" could be anything, but an HbA1c of 9 is important information).  Humans provide the knowledge and wisdom to apply information (derived from data) to caring for our patients.


managingforsuccessManaging for Success Workshops to be held In Billings (at RiverStone Health) on October 13th and 14th, and in Missoula (Partnership Health), October 29th and 30th!   Registration now open - click here.

HR Law:  See the proposed changes to Fair Labor Standards act rules on overtime pay:   http://www.dol.gov/featured/overtime/ 


outreachSave the Date for the 2015 Cover Montana Outreach and Enrollment Summit
    • Please Save the Date for the 2015 Cover Montana Outreach & Enrollment Summit, October 14th and 15th in Helena, MT.                                                                                                                                           The Summit is a hands-on training opportunity for those working on outreach and enrollment with the new Health Insurance Marketplace. Attendees will receive up-to-date training on best practices for outreach, enrollment, health insurance literacy, working with special populations, and more. The first Summit was held in 2014 and we are working to make the 2015 Summit better than ever! Registration will be opening soon.  Please save the date!                   http://events.constantcontact.com/register/event?llr=iortwgkab&oeidk=a07eb72wl3f9e6ff10a

The  All Day UDS Training  is scheduled for Wednesday, December 9th.  Susan Friedrich will  be the presenter for this intensive table by table training on the Uniform Data Set.  More information to come as it becomes available.
For the approved changes to the UDS for CY 2015 see: Program Assistance Letter 2015-05
  • The number of dually eligible Medicare and Medicaid patients (T4L9a)
  • Percentage of children, 6-9 years, at moderate to high risk for caries who received a sealant on a first permanent molar during reporting period (T6B)
  • Revised Diabetes measure (T7)- Hba1c<8 and HbA1c>9 or test not done (8%<=HbA1c<=9 no longer required) 

  **PAST and FUTURE Capital Link webinars available online CapitalLinkOLD
If you are unable to attend these webinars, recordings will be available to FQHCs and PCAs here on our website along with all of our other past webinars. Find complete descriptions of all upcoming webinars here on our website.
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