Newsletter | November 2017
Our monthly newsletter offers a closer look at DHPSNY's efforts to provide essential programs and services to cultural institutions in New York State. This month's update includes:

  • On the Road: Lake Placid Olympic Museum, MARAC, Ticonderoga Historical Society, and more
  • Deadline: Planning & Assessment Services Applications Due November 17th
  • DHPSNY 2017 Statewide Survey Deadline Extended
  • 2017 Webinar Schedule
On the Road: Lake Placid Olympic Museum, MARAC, Ticonderoga Historical Society, and more!

Last month was one of our busiest yet, with more Planning & Assessment site visits, our final workshop series of the year, and the start of the fall conference season, which began with the Greater Hudson Heritage Network's Annual Conference at Bard College. The same week, DHPSNY Preservation Specialist Gillian Marcus traveled to the Brooklyn Historical Society to present the interactive workshop Fundamentals of Caring for Paper Collections . Later in the month, DHPSNY visited the Buffalo area to present the workshop at the Western New York Library Resources Council in Cheektowaga (Erie County) (right), and a panel discussion on DHPSNY at this year's Mid-Atlantic Regional Archives Conference (MARAC).
The month's Planning & Assessment site visits began with a preservation survey at the Lake Placid Olympic Museum (Essex County), whose collections include commemorative pins, photographs, and other documents from the 1980 Winter Olympic Games. Next, we traveled to the Rochester area to conduct a preservation survey for the town historian in the Town of Henrietta (Monroe County). We returned to Essex County for a pair of preservation surveys at Fort Ticonderoga and the Ticonderoga Historical Society , whose collections feature thousands of items documenting life in the Champlain Valley Region, from the history of steamboating to the writings and photographs of naturalist and landscape photographer S.R. Stoddard (left).
Planning & Assessment Services Applications Due November 17th

Our current Planning & Assessment Services application round ends this week! Applications for this review period must be submitted by Friday, November 17th. There's still time to complete and submit your application, and our website now features helpful new tools for navigating the process, including Frequently Asked Questions and sample applications. Visit our Planning & Assessment page to learn more about each of our service categories and download the application materials.
DHPSNY's Statewide Survey Extended!

The deadline to complete DHPSNY's annual Statewide Survey has been extended to Friday, November 17th ! This important survey was developed for collecting institutions to identify urgent collections care needs in New York State, and your responses will directly shape the programs and services DHPSNY provides. Learn more.

If you would like to participate but didn't receive an email invitation, you can request one by writing us at . Send us your organization's name and the email address of the person best qualified to answer questions about your collections. If your organization is unable to complete the survey online, you can also write us at the same address to request a PDF copy.
Upcoming Webinars

Our 2017 workshops may be over, but we have a full schedule of upcoming webinar presentations on a variety of topics! Learn more and register below. For a complete schedule of webinars through February 2018, visit .

Presented free of charge to New York institutions, DHPSNY’s education programs address the needs of professionals and volunteers responsible for the care and handling of historical records. Our webinars address emerging issues and best practices, with content scaled to apply to small- and medium-sized organizations with limited resources.

Free Tools for Digital Preservation
Presenters:  Annie Peterson, Preservation Services Librarian, LYRASIS; 
Hannah Rosen, Licensed Services Coordinator, LYRASIS
Date:  Wednesday, November 29, 2017
Time:  2:00 PM - 3:30 PM
Click here to register. - Limited space available

This session will provide an introduction to tools that can be used to manage digital files in a cultural heritage institution. Instructors will demonstrate basic tools and techniques that can help institutions improve long-term management of digital collections. All tools demonstrated in the class will be freely available so they can be used after the class at no further cost to the institutions. Please note that several of the tools demonstrated in the class are Windows-based and not all work across all systems. Tools and skills demonstrated will include Bulk Rename Utility, basics of command line, Karen’s Hasher, HashMyFiles, Fixity, and Bagger. This class does not cover digitization or conversion of analog materials to digital files.

Risk Assessment for Collecting Institutions
Presenter:  Samantha Forsko, Preservation Specialist, CCAHA
Date:  Tuesday, December 5, 2017
Time:  1:00 PM - 3:00 PM

This webinar explores the basics of conducting a risk assessment at your institution. A risk assessment is a critical first step in preparing and updating an emergency preparedness and response plan. The risk assessment and subsequent emergency planning efforts have several benefits including identification of areas of risk and hazards; establishment of procedures and systems to mitigate potential risks; determination of collections priorities; and development of procedures for quick response to limit damage to collections.

Collection Management Policies
Presenter:  Amelia Parks, Archives Specialist, DHPSNY
Date:  Thursday, December 14, 2017
Time:  10:00 AM - 11:30 PM

Having essential policies and procedures in place is crucial for a properly functioning and thriving collection. This webinar will focus on one of these, the Collection Management Policy (CMP). Actually a series of various shorter policies, it assists in the governing, planning, and maintenance of collections. The components of a CMP will be covered, including mission statement, collection vision, collecting scope, acquisition policies, accessioning and deaccessioning policies, and loan policies.

DHPSNY is a program of the  New York State Education Department , with