Child Care Newsletter
October - Volume 4, Issue 3
News and Announcements
You Can Help Make Sure Young Children are Counted in the 2020 Census

Did you know the 2010 Census missed over 1 million young children? There are multiple reasons why, but often times it is out of confusion (i.e., the child lives in more than 1 household or in a multi generational household) or not understanding the importance of counting young children in the census.

However, getting an accurate count of children in the census is important for our local communities. It helps local government plan for the future and it determines the funding levels and services young children receive from the federal government (services such as: schools, child care, housing, public transportation and medical care). Not counting young children can mean your community misses out on funding and services that help its citizens thrive and grow. Below are a few resources you may want to consider sharing with parents:

  • US Census Bureau - general information about the 2020 Census
  • Count All Kids - information about the importance of counting children
  • We Count! - a counting book about the census for young children
"We are ECI” Strategic Plan 2019-2022

Early Childhood Iowa (ECI) recently adopted a new strategic plan informed by a comprehensive needs assessment including data from stakeholders across the early childhood system. You can view a copy of this new plan on ECI’s website here .
CCR&R Annual Report

Child Care Resource & Referral released their 2019 Annual Report focusing on child care solutions for communities and businesses. You can review statewide happenings here .
Here to Help
How Engaged are Your Families?

In child care, the majority of your day is spent interacting with children, but how you interact with and engage families can have a large impact on your program. Family members are a child’s first teachers and have an enormous impact on a child’s growth and development. However, many families are unsure of concrete ways to support their children’s development and/or have limited knowledge of typical child development. Working with families to engage them in ways to support their child and your program can be a win win for everyone! The National Association for the Education of Young Children (NAEYC) summarized what we know about Family Engagement into Six Principles. We’ve included 2 below and you can find the rest on NAEYC’s website here.

Programs and teachers engage families in ways that are truly reciprocal. Programs and families benefit from shared resources and information. Programs invite families to share their unique knowledge and skills and encourage active participation in the life of the program. Caregivers seek information about children’s lives, families and communities and integrate this information into their curriculum and teaching practices.

Programs provide learning activities for the home and in the community. Programs use activities at home and in the community to enhance each child’s early learning. This can also encourage and support families’ efforts to create a learning environment beyond the program.
DHS Inside Scoop
What Happens to my CCA Timesheets?

Have you ever wondered what happens once your Child Care Assistance (CCA) timesheet is submitted to the Department of Human Services (DHS)? The steps below outline the process that DHS goes through to transform your timesheet into your payment.

  1. After a billing period ends, a timesheet is submitted by the provider.
  2. Timesheets are “received” by the KinderTrack (KT) system.
  3. If submitted by paper: timesheets are scanned by workers in our centralized child care unit and then uploaded into the KT system.
  4. If submitted on-line: timesheets are “received” by KT as soon as someone hits the submit button on the Provider Portal.
  5. DHS staff in the centralized child care unit process the timesheet to ensure accuracy. If there are errors on the timesheet the provider may need to make corrections. *Note: Iowa Code allows DHS 10 business days to process payments. However after receiving a correct timesheet the average DHS processing time is less than 2 days.
  6. Payments are set to a “Paid” status in the KT system by DHS staff. 
  7. Nightly KT will send all payments that entered “Paid” status to the State Accounting Enterprise (SAE).
  8. SAE processes the payment the next business day after it is received.
  9. State Warrants (paper checks) or Direct Deposit authorizations (Electronic Fund Transfers-EFT) are issued the following morning after SAE processes the payment.

  • July 29 to August 11: Child care is provided for CCA clients.
  • Monday, August 12: Timesheet received by DHS. 
  • Wednesday, August 14: Payment is processed by the DHS staff person and set to “paid” status. The payment information is sent to SAE Wednesday night in the nightly transfer.
  • Thursday, August 15: SAE processes the payment.
  • Friday, August 16: Payment is sent by one of two ways: A paper check is created and mailed (mailing time is usually around 2 to 3 days) or an EFT authorization is sent, which usually puts the child care funds into the provider’s bank account 2 days sooner than a check would be received (due to mailing time).
Early Childhood Iowa (ECI)
This website contains ECI’s new strategic plan, along with news and information about the ECI system. There are both local and state-level opportunities to be involved with the early childhood work happening in Iowa.

National Association for the Education of Young Children (NAEYC)
NAEYC has a webpage specifically for families. The “Browse Articles by Topic” feature can be a good resource if you are trying to share information on specific topic with families.
Child Care Resource & Referral Regional Offices
Find CCR&R Services in your county:
Northwest Iowa Region 1
  • Mid-Sioux Opportunity Inc., Remsen

Northeast Iowa Region 2
  • Exceptional Persons Inc., Waterloo

Southwest Iowa Region 3
  • West Central Community Action, Harlan

Central Iowa Region 4
  • Orchard Place, Des Moines

Southeast Iowa Region 5
  • Community Action of Eastern Iowa, Davenport
Visit the Department of Human Services website .