DPSAC News A bi-weekly newsletter from the Division of Personnel Security and Access Control Providing timely information to help keep NIH safe and secure.

July 14, 2021 Issue of DPSAC News In this issue: Provide Your Feedback to the DPSAC Office NIST FIPS 201-2 Approved Identity Documents for HSPD-12 PIV Enrollment and Badge Issuance FAQs - Does an employee need to go to the DPSAC Badge Issuance Station on the main campus to get their HHS ID Badge certificate renewed or can their IC renew their certificate? Badge Processing Times Helpful Tips: Avoiding Additional Delays in Processing New Hires AOs Who Wish to Obtain Sponsor Authority

Provide Your Feedback to the DPSAC Office

We at DPSAC would love to hear from you regarding any feedback you may have for our office and how we can continue to improve. Please answer the following survey questions here. This should not take more than two (2) minutes. Thank you for taking the time to provide such feedback, as your thoughts are very valuable to us.

NIST FIPS 201-2 Approved Identity Documents for HSPD-12 PIV Enrollment and Badge Issuance

In order to receive a badge, an applicant will need to provide two current forms of approved identity source documents in the original form (one must have a current photo) for enrollment and badge issuance. Please read this full article to understand what is considered to be a primary identity source document and a secondary identity source document. A primary identity source document shall be neither expired nor cancelled; a secondary identity source document may be from the list of primary identity sources, but cannot be of the same type as the primary identity source document. Please note that any other forms of ID that are not listed in the article will not be accepted and may delay the applicant's enrollment and badge issuance process.

Q. An employee needs to get their HHS ID Badge certificate renewed. Do they need to go to the DPSAC Badge Issuance Station on the main campus to complete this task or can their IC renew their certificate? A. ​​ ​The employee most likely does not have to visit a DPSAC badge issuance station to renew their HHS ID Badge certificate. Many Institutes and Centers (IC) have purchased Lifecycle Work Stations (LWS) and trained staff to operate the units to issue PINs and renew badge certificates for their staffs. To locate an LWS operator from an IC, please visit this webpage.  The table lists the operators alphabetically by IC and includes a point of contact. In the event that an IC is not listed on this table, the employee should check with their AO to determine whether their IC may have made arrangements to use another IC's LWS nearby. If not, the employee may contact one of DPSAC's on-campus Badge Issuance stations.

Badge Processing Times For the APR/MAY/JUN time frame, the average processing time for issuing an ID badge is 22.73 calendar days.

Avoiding Additional Delays in Processing New Hires Processing times are often delayed due to reasons outside of DPSAC control, which include, but are not limited to: Incomplete or not submitted OF-306 Candidate response time Issues requiring clarification by the candidate Untimely submission of initial e-QIP or corrected e-QIP How the AO and HR communities can assist: By ensuring all required documents have been uploaded into HR's 'Onboarding Manager' prior to establishing a NED account By entering candidates as early as possible but no later than 8 weeks prior to their Entry on Duty (EOD) date By working with DPSAC to ensure candidates respond in a timely manner to inquiries ALT cards -- should be returned to the IC ALT card coordinator - NOT to DPSAC.

Administrative Officers (AOs) who wish to obtain sponsor authority must complete the sponsor training. To access the training module, click on: Sponsor. Upon completion, the AO should sign and email a copy of the certificate found at the end of the training module to Alex Salah at: salaha@ors.od.nih.gov. Upon receipt of the certificate, Mr. Salah will authorize the AO as a Sponsor.  Note: ONLY individuals with an Administrative Officer role in NED are eligible to be HHS ID Badge/PIV Card Sponsors.

Are there topics you would like to read more about in future issues of DPSAC News? Please send your suggestions to: Judie.Kuo@nih.gov. Your input is greatly appreciated.

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A biweekly e-newsletter from the National Institutes of Health, Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep its readers informed of personnel security and access control policies and practices designed to safeguard the NIH and its workforce. DPSAC is responsible for verifying personal identity, validating suitability, reviewing background checks, authorizing facility access and issuing ID badges for NIH personnel.  Department of Health and Human Services National Institutes of Health Office of Management Office of Research Services Division of Personnel Security and Access Control

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