This is the third installment on “Creating Accurate and Complete NED Records.” Below we will provide an in-depth overview of Citizenship and Legal Status Discrepancies and how these are detrimental to the PIV badging Process and the overall security of our NIH workforce.
Between April and July of 2018, over 90 discrepancies in NED data were discovered, many of which were related to the Citizenship or Legal Status information entered into NED by the applicant and/or NED Administrator.
Many of these discrepancies are easily fixable at the time of entry; however, once the NED record is created and sponsored, these errors are much more difficult to correct.
Please see below for helpful information on how to accurately enter Citizenship/Legal Status’s in NED.
ii. Country of Citizenship, Lawful Permanent Resident (LPR) Status, Legal Visitor Status
The AO should use proof of documentation to verify U.S. Citizenship, Lawful Permanent Resident Status or Legal Visitor Status when entering this data into the NED fields.
- U.S. Citizenship should not be confused with U.S. Lawful Permanent Resident (LPR) status (a.k.a. “Green Card” holders). A Lawful Permanent Resident must provide proof by presenting their LPR (Green) card.
- Similarly, possession of an “Employment Authorization Card” should not be confused with a “Lawful Permanent Resident Card.”
Individuals who possess Employment Authorization Cards are
not Lawful Permanent Residents even though they are authorized to work in the U.S.
- Naturalized U.S. Citizens should be able to produce a Certificate of Naturalization to show proof of U.S. Citizenship.
Important:
Entering incorrect information into these fields has serious impacts and consequences.
With the exception of Lawful Permanent Residents, all non-U.S. Citizens must be routed through the NIH’s Division of International Services (DIS) to validate legal status and employment authorization.
Incorrectly entering an individual as a Lawful Permanent Resident or U.S. Citizen when the individual is in fact a non-citizen/non-LPR, creates a security vulnerability within the NIH workforce. These errors cause applicants to wait additional days or weeks while the NED Helpdesk, DPSAC, and AOs coordinate corrections across five different information systems.
If the AO has any questions as to whether the individual is a U.S. Citizen or LPR, s/he should request proof of documentation before entering data into the NED record.
For an overview of DIS responsibilities and guidance on the DIS Badge Process, click
here
.
Upcoming Articles
The fourth installment in this series, to appear in the October 10, 2018 DPSAC News, will feature helpful tips for administrators on validating Personal, Work or Position Information.
