DPSAC News
A bi-weekly newsletter from the Division of Personnel Security and Access Control
Providing timely information to help keep NIH safe and secure

December 4, 2019 Issue of DPSAC News
 In this issue:
  • DPSAC Customer Service, Badging & Enrollment Services Closed Wednesday December 18, 2019 from Noon to 2 PM
  • DPSAC Continues Deactivating PIV Badges of Individuals Who Have Not Completed All or Part of Their Required Background Investigation
  • FAQs - Subject Interviews Not Always Required for Positions Designated Tier 2
  • Helpful Tips - Reclassifying a non-FTE (except Fellow) to FTE
DPSAC Customer Service, Badging and Enrollment Services Closed Wednesday, December 18, 2019 from 12 Noon to 2 PM
To Our DPSAC Customers:

Please be advised that the Division of Personnel Security and Access Control (DPSAC) will be closed from 12 noon -- 2 p.m. on Wednesday, December 18, 2019.

Plan accordingly as the DPSAC Customer Service Desk as well as Enrollment and Badge Issuance Stations located in Building 31, Room 1B03 and in the Clinical Center South Lobby will be closed during that time. Also, 5601 Fishers Lane will be closed during this time as well.
DPSAC Continues Deactivating PIV Badges of Individuals Who Have Not Completed All or Part of Their Required Background Investigation
To ensure that NIH is compliant with all applicable background investigation and credentialing regulations, the Division of Personnel Security & Access Control (DPSAC) recently began deactivating the ID badges of individuals who have not completed all or part of their required background investigation.

DPSAC will be deactivating badges on a continuous basis. Individuals impacted will receive an email that their badge has been approved for deactivation.

To prevent the loss of physical and logical access to NIH facilities and information systems, individuals should contact DPSAC immediately at 301-402-9755. Once a badge has been deactivated, individuals must complete all the investigation requirements before the badge is approved for reactivation. Badge reactivation typically occurs within 24 hours of approval.
Q. It’s my understanding that individuals hired to fill a position designated as Tier 2 (non-sensitive positions designated as moderate risk public trust positions) always receive a subject interview (i.e., an in-person interview).

Recently program staff from our IC reached out to DPSAC concerned that a new staff member had not yet been contacted by an investigator for an interview. Do you know whether this person should expect a subject interview?  

A. In the past, individuals in a position designated as a Tier 2 (formerly referred to as a level 5B or MBI) always underwent a subject interview as part of the investigative process. Recently, as part of the Defense Counterintelligence Security Agency's (DCSA) effort to streamline the investigative process, an interview is no longer automatic. Now, interviews only occur when there is a 'trigger' for one. These triggers could include any or all of the following: discrepant information; questions on disclosed or undisclosed debt; criminal record; leaving a job under unfavorable circumstances; discrepant information on a verifier's returned questionnaire; and a number of other reasons. DCSA will determine if a follow-up interview is needed during the investigative process.

If you are contacted by an investigator, please be sure to comply with their request for an interview. If you are unsure if the interview is legitimate, call the DPSAC help desk (301-402-9755) and our office can verify the validity of the interview. A DCSA investigator will always identify themselves, have a badge, and provide their contact information. 
Reclassifying a non-FTE (except Fellow) to FTE 
Update the person’s classification from non-NIH FTE to NIH FTE using the Update function in NED. This step will notify DPSAC of the change, so they can initiate a background investigation for the NIH FTE position if needed. Please do not modify the person’s EOD date during the reclassification process as NED will revoke the person’s current badge.

Please contact: 
·  NED Team at nedteam@mail.nih.gov for questions about entering or updating information
in NED
·  DPSAC Team at orspersonnelsecurity@mail.nih.gov for questions about background investigations
·   FPS Team for questions about FPS, by opening a help desk ticket for NBS FPS team.
  ___

ALT cards -- should be returned to the  IC ALT card coordinator - NOT to DPSAC.
Administrative Officers (AOs) who wish to obtain sponsor authority must complete the sponsor training. To access the training module, click on: Sponsor .

Upon completion, the AO should sign and email a copy of the certificate found at the end of the training module to Alex Salah at: salaha@ors.od.nih.gov . Upon receipt of the certificate, Mr. Salah will authorize the AO as a Sponsor. 

Note: ONLY individuals with an Administrative Officer role in NED are eligible to be HHS ID Badge/PIV Card Sponsors.  
Are there topics you would like to read more about in future issues of DPSAC News?
Please send your suggestions to: Lanny.Newman@nih.gov . Your input is greatly appreciated.
A biweekly e-newsletter from the National Institutes of Health, Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep its readers informed of personnel security and access control policies and practices designed to safeguard the NIH and its workforce. DPSAC is responsible for verifying personal identity, validating suitability, reviewing background checks, authorizing facility access and issuing ID badges for NIH personnel. 

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