DPSAC News
A bi-weekly newsletter from the Division of Personnel Security and Access Control
Providing timely information to help keep NIH safe and secure.

June 20, 2018 Issue of DPSAC News
In The News
National Background Investigations Bureau (NBIB) to Launch Design Update to Electronic Questionnaires for Investigations Processing (e-QIP)
On June 24, 2018, the NBIB plans to launch their redesigned e-QIP platform that will improve navigation and functionality for individuals entering their security form data.* 

The changes will present users with a more modern website and intuitive layout allowing applicants to easily identify where they are in each section and to track their progress as they proceed.

A new left navigation panel will also display the applicant’s progress with symbols to identify complete and incomplete sections. Using this panel, the applicant can quickly track his/her progress at a glance. The new design will also include help links, auto-fill fields and new status menus that illustrate the applicants’ progression throughout the form.

NBIB anticipates that this revised format will improve the e-QIP experience for the applicant by allowing applicants to easily identify errors and understand how to address them before moving on.

Those familiar with e-QIP will notice visual changes to the login/registration process, and the certification process. Individuals filling out their e-QIP questionnaire immediately prior to the NBIB launch will notice the change in design the next time they log in to the e-QIP system.
 
* e-QIP is web-based automated system that was designed to facilitate the processing of standard investigative forms used when conducting background investigations for Federal security, suitability, fitness and credentialing purposes. e-QIP allows the user to electronically enter, update and transmit their personal investigative data over a secure internet connection to a requesting agency.
New Process Lets LWS Operators Renew ALT Card Certs Without Recycling the Card First
Previously, ALT Cards with expired certificates had to be recycled and re-sponsored before the Lifecycle Work Station (LWS) operator could renew the ALT certificates. Now, ALT cards with expired certificates can be renewed without recycling the ALT card first.
 
What LWS operators need to do
DPSAC is advising LWS Operators to pay close attention to and follow the LWS system prompts when they are renewing an ALT card. The system will indicate whether the ALT card should be recycled. LWS operators should NOT simply recycle the ALT Card because that’s what they have always done. 
 
Please direct your questions regarding the LWS and its operation to the DPSAC Helpdesk: 301-451-4766 or facilityaccesscontrol@mail.nih.gov .  For questions about requesting and/or processing ALT requests, please contact CIT IAM Smart Card at: CITIAMSmartCard@mail.nih.gov or submit a service desk ticket.
 
Additional information regarding ALT cards, including submitting ServiceNow tickets, can be found in the Knowledge Base (KB) article about ALT cards at: https://myitsm.nih.gov/kb_view_customer.do?sysparm_article=KB0012403
Background Investigation 'Tiers' to Replace Current Naming Conventions in NED
In the upcoming months, the NED team will be updating the terminology currently displayed in the NED Portal in order to align with the required standard OPM naming conventions. According to the NED team, NED plans to begin using Tiers terminology in place of Levels in mid to late July 2018.

Click here for a full description of the five tiers and their corresponding background investigations. This information is also found on the DPSAC website at: https://go.usa.gov/xQKgR . You may want to bookmark this URL for future reference.


Q . We have several new Administrative Technicians (ATs) to whom we’d like to give NED AT access for completing various tasks. Can you advise us on how to grant AT access to NED? Click here for the answer


Q. Our IC hired a new employee who starts in two weeks. I entered the person into NED, but when I try to find the person in "NED Search" or the GAL, they don't show up. Did my NED entry get erased? Click here for the answer

Q. We have a LIfecycle Work Station that is currently located in Building x, Room y. We are about to move from the 5th floor to the 4th floor. Can you tell me whether and/or how we can move the work station to our new location?
Safety Corner
Protecting a Changing NIH
The following fire safety awareness article was prepared by the Division of the Fire Marshal, ORS.

 Buildings are designed to serve specific needs of the occupants. At the NIH, those needs mostly include health care, laboratories, offices, storage, and assembly spaces of various sizes.

Each of these occupancy types have unique requirements for fire alarm and fire suppression systems, as well as safe and efficient egress.
 
When the way a space is utilized changes from how it was designed, it may increase risk for the building occupants if the fire and life safety systems do not change with it.

It is important to remember that a change in use can occur without a construction project. Simply changing furniture and equipment within a room, or stockpiling materials could change the use of a room.

Common changes of use at the NIH include:

  • Health Care   ↔   Storage
  • Closet           ↔   IT Room
  • Office             ↔   Laboratory
  • Office             ↔   Conference Room

When there is a change of use, there is usually a change in the number of people within that space. Therefore, it is imperative to ensure that the appropriate number of exits, travel distance to those exits, and door modifications are made to ensure people can exit the building safely and efficiently in the event of an emergency.

Helpful Tip

Volunteers and Tenants are now issued Restricted Local Access (RLA) badges instead of NIH Legacy badges. Rather than fill out an Extended Visitor request form issued by the NIH Police, Volunteers and Tenants are now sponsored by their Administrative Officer and undergo a background investigation or fingerprint check. 

The type of background check conducted is dependent on how often the individual will be access NIH facilities or IT systems. If it is 1-2 times per week, they will only get a fingerprint check. If it is 3+ times per week, they will undergo a full background investigation.
A biweekly e-newsletter from the National Institutes of Health, Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep its readers informed of personnel security and access control policies and practices designed to safeguard the NIH and its workforce. DPSAC is responsible for verifying personal identity, validating suitability, reviewing background checks, authorizing facility access and issuing ID badges for NIH personnel. 

Department of Health and Human Services
National Institutes of Health
Office of Management
Office of Research Services
Division of Personnel Security and Access Control
Keep up with the latest NIH updates