Failure to Take Action Will Result in the Revocation of the Foreign National’s ID Badge
The Division of International Services reports that several foreign nationals who have reached their DEUS (
D
ate
E
ntered the
U
nited
S
tates) three-year anniversary are having their RLA badges revoked because Administrative Officers (AOs) sometimes fail to submit “DEUS Third Anniversary” tasks the NED Portal generates 42-days prior to a foreign national’s DEUS.
A NED Portal e-mail triggers a call for action
The NED Portal generates a “DEUS
Three Year Anniversary” task 42 days prior to a foreign national’s (non-US citizen)
third year anniversary of having been in the US. NED also sends e-mails to both the FN Restricted Local Access (RLA) badge holder and the servicing AO advising them to update the badge holder’s record and submit the task.
Any NED Portal user with the AO role whose primary SAC coverage includes the FN’s SAC can see and claim the task from their NED Portal Inbox. Once the AO claims the task, they are also instructed to update the FN’s NED record and submit the task.
Once the AO submits this task, a trigger will be sent to the Division of Personnel Security and Access Control (DPSAC) allowing them to initiate the FN’s new HSPD-12 Personal Identity Verification (PIV)-compliant background investigation. This will in turn allow for the FN to be issued the replacement PIV badge.
The consequences of not acting
If an AO hasn’t submitted the task by 10 days prior to the RLA badge holder’s third year anniversary of having entered the US, NED sends both the badge holder and their servicing AO the same e-mail NED sent at 42 days prior to the badge holder’s DEUS three-year anniversary.
If an AO fails to submit the task by the three-year anniversary of the RLA badge holder being in the US, NED revokes the badge and sends the “badge revocation” e-mail to both the RLA badge holder and the servicing AO.
Important takeaways
The badge revocation is driven by HSPD-12 policy that requires NIH to revoke a FN’s RLA once they meet the criteria for being issued a PIV card. The criteria, being based on the FN’s three-year anniversary and DPSAC’s ability to initiate the new HSPD-12 PIV- compliant background investigation.
Whether AOs are forgetting to take the necessary action or are ignoring the NED Portal alerts, the results are the same … the FN’s RLA badge will be revoked and will not automatically be replaced with a PIV badge. A considerable amount of extra work for the FN, servicing AO and DIS can be avoided if AO’s simply take the necessary actions needed once they receive the NED Portal alert.
AO NED Portal users are urged to pay attention to these e-mails and follow the instructions. Otherwise, the badge will be revoked!!!
