DPSAC News
A bi-weekly newsletter from the Division of Personnel Security and Access Control
Providing timely information to help keep NIH safe and secure.

March 28, 2018 Issue of DPSAC News
A Message From The Director
Dear DPSAC News Subscriber:
It gives me great pleasure to introduce DPSAC's newly redesigned DPSAC News e-newsletter to our subscribers. Our new look comes after a successful 11 year run of our text-based (some might say 'text heavy') version.

DPSAC News will continue to provide the NIH administrative community, DPSAC staff and other stakeholders with useful and actionable information to help them stay current with personnel security and access control policies and procedures. DPSAC News will also continue to highlight training opportunities and useful safety tips.

As you'll see, graphics play a much greater role in the new newsletter's design. The goal is to make for an easier and hopefully more enjoyable reading experience.

We cover the who-what-when-why-where of our stories up front and, if necessary, provide a link at the bottom of the article so you may continue reading.

When you receive this newsletter, make sure to right click the 'download pictures' message that appears where an image would normally appear. Outlook prevents automatic download of the pictures from the internet to help protect your privacy.

We hope you enjoy our new look. We'd love to hear from you and welcome your suggestions to help us better serve our readers and keep DPSAC News relevant. If you have suggestions or want to give us feedback, please click on the 'Contact Us' link at the bottom of this newsletter!

Sincerely,

T'Nae Brown, Director, DPSAC
In The News
New Mandatory Form for Individuals in Moderate Risk Public Trust Positions 
A version of this article appeared in the March 14, 2018 DPSAC News 
As part of the mandatory background investigation, individuals at NIH in Moderate Risk Public Trust positions are now required to fill out an additional form, per a directive issued by the Office of Personnel Management (OPM) National Background Investigations Bureau (NBIB).

The new form, titled "Additional Questions for Moderate Risk Positions", is a supplement to the Standard Form 85P, Questionnaire for Public Trust Positions.

Helpful Tips
You can find helpful information about your HHS ID Badge, including how to use your badge to login, send/receive encrypted e-mail and digitally sign documents at: http://smartcard.nih.gov .

Need to make changes to the LWS operator directories? -- drop an e-mail to Lanny Newman, newmanl@mail.nih.gov , and let him know what needs changing (e.g., adding new operators or LWS locations, removing operators, etc.). Remember, before a new operator can be added to the LWS directory, s/he must first be approved.

Deactivating a Person's NED Record - a Primer
When a person leaves NIH, an AO in the person's IC must deactivate that person's NED record to ensure the removal of logical account access, as well as access to NIH facilities and to other NIH services.

Deactivation of a person's NED record initiates the disabling of his or her NIH network (AD) account and ID badge and triggers the de-provisioning of other NIH services and deactivation in other systems.

How to Deactivate a NED Record Using the NED Portal
As a NED Portal user, once you have logged into the NED Portal, select the "Deactivate" option under the Create/ Modify Record" section of the NED Portal menu. You will be prompted to search for the person you want to deactivate. You can search either by entering the NIH worker's first and last name or the person's HHS ID number.

FAQs
Q. Can Administrative Officers (AOs) make fingerprinting appointments for badge applicants at an NIH Enrollment and Badge Issuance facility?

A. Yes. AOs often help applicants with the PIV process by making fingerprinting appointments for them. AOs can contact the DPSAC helpdesk (301-402-9755 or orspersonnelsecurity@mail.nih.gov ) to arrange an appointment at another NIH Enrollment and Badge Issuance facility.
Update on Issues Related to Special Government Employees (SGEs)
Over the past two weeks, DPSAC further evaluated the current badging issues related to SGEs in NED (see: March 14, 2018 DPSAC News ). DPSAC has determined that SGEs are being processed correctly for ID badges. However, when network accounts are being requested for SGEs, DPSAC is receiving incorrect information related to the necessary background check. 

The table below shows the ID badge received and background check conducted both prior to and after the NED release in October 2017:
The “Physical Access Only” and “Physical and Logical Access” use cases above are being processed correctly. However, the “Logical Access Only” use case is not working correctly at this time. Instead of receiving a request for the NIH Police to conduct a name check, DPSAC is receiving a request to conduct a full background investigation (including fingerprints and e-QIP). 

The NED Team is working to correct this issue and expects to have it resolved by the end of May. Until then, DPSAC will manually cancel any requests for background investigations for SGE staff. SGEs will still be able to obtain an NIH network account during this time.
 
If you have an SGE who believes they may have accidentally received an e-mail requesting them to complete e-QIP, please contact ORSPersonnelSecurity@mail.nih.gov for assistance.
 
Thank you in advance for your patience and understanding.
A biweekly e-newsletter from the National Institutes of Health, Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep its readers informed of personnel security and access control policies and practices designed to safeguard the NIH and its workforce. DPSAC is responsible for verifying personal identity, validating suitability, reviewing background checks, authorizing facility access and issuing ID badges for NIH personnel. 

Department of Health and Human Services
National Institutes of Health
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Office of Research Services
Division of Personnel Security and Access Control
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