Q. One of our new employees was advised that she could not schedule her badge pickup until her EOD date. Is that accurate?
A. NED will not allow an ID badge to be issued prior to the EOD date provided in the system. If the person has completed the requirements to receive an ID badge, NED will state “Waiting for EOD date: [date inserted here].” If they choose to pick up the badge a day later, or a week later, that’s fine.
The DPSAC main office in Building 31, Room 1B03 on the Bethesda campus is open daily and is by appointment only. If all appointments are booked on a particular day, the new employee would schedule badge pickup for the next available day, once again, on or after their EOD date, but not before.
The employee can call DPSAC Access Control at 301-451-4766 to schedule an appointment, assuming s/he is ready for issuance in NED, or, “Awaiting EOD Date” in NED. If it’s the latter, DPSAC can force the appointment scheduler software to create an appointment.
Q: Can you provide guidance regarding the return of badges while many of us are teleworking during the COVID-19 epidemic?
A. Badges are accountable property and NIH uses software to track every badge from ‘cradle to grave.’ Badges are supposed to be returned to Access Control, DPSAC, Building 31, Room 1B03, within 24 hours of a person’s departure. DPSAC has a process to document the return and properly destroy the badges.
Badges should be mailed back to the address printed on the back of each badge. In the event a badge is not returned, and an HHS audit reveals that DPSAC cannot account for the badges, NIH could lose its ability to print badges locally. The result would be that HHS would have to print and issue badges from one of its PSC locations. This would result in long delays to the badging process.
Q. How do I go about renewing my PIV Card (HHS ID Badge) during the COVID-19 pandemic?
A. DPSAC offers badging services Monday through Friday. Please note: DPSAC will continue to require appointments, with availability between the hours of 8 a.m. and 5 p.m. DPSAC closes its doors in Building 31/Room 1B03 between 12 p.m. and 1 p.m. for lunch.
If you need to contact DPSAC to schedule an appointment, please email ORSPersonnelSecurity@mail.nih.gov or call 301-402-9755. DPSAC staff is available to answer email and phone inquiries Monday – Friday between the hours of 8 a.m. and 5 p.m.