DPSAC News
A bi-weekly newsletter from the Division of Personnel Security and Access Control
Providing timely information to help keep NIH safe and secure.

May 9, 2018 Issue of DPSAC News
Students Begin Arriving for NIH's 2018
Summer Internship Program
It’s that time of year again when NIH welcomes Summer interns participating in the 2018 NIH Summer Student program.

This competitive program gives approximately 1,200 select students the opportunity to work side by side with some of the most talented researchers, administrative staff and health professionals in an environment devoted exclusively to biomedical research.

Incoming students will be issued NIH Restricted Local Access (RLA) ID badges for physical and logical access.

The RLA badge requires the normal two appointments. During the first appointment (15 minutes), students will be identity proofed, fingerprinted and photographed. At the second appointment (15 minutes), student will be issued their RLA Badge.

Issuance is subject to DPSAC's successful review of the students' fingerprint results. Any issues identified through the fingerprint results (i.e., issues that might impact the suitability of the Summer student to do the proposed work at NIH), will be determined by Personnel Security in DPSAC prior to issuance of an RLA Badge.

Helpful tip: DPSAC encourages all Institutes and Centers (ICs) to advise their incoming students to make their enrollment and badging appointments as soon as possible to avoid any delays in the ID badging process.

Get fingerprinted early 
Processing badges for approximately 1,200 individuals over a six- to eight-week period can place a significant burden on the DPSAC staff. To avoid badging delays, DPSAC requests the ICs to have their Summer students fingerprinted before their first day of work at any of NIH's Enrollment location s.

Summer students who are fingerprinted by DPSAC at least one week prior to their first day and receive favorable results may be issued a badge on their first day at NIH.

In The News

FY 2020 Initial Estimated Pricing and Budget Guidance for Background Investigations
The Office of Personnel Management (OPM) and the National Background Investigations Bureau (NBIB) have published their Initial Estimated Pricing and Customer Agency Budget Guidance to help customer agencies include NBIB services in their FY 2020 budget requests.
 
Please note all FY 2020 prices in the 'Notice' are initial estimates only. NBIB plans to publish final FY 2020 prices by June 30, 2018. Click on Federal Investigations Notice No.18-01 to view all FY 2020 initial estimated billing rates.

Click on the thumbnail image above to view the OPM/NBIB estimated costs for the seven most commonly ordered investigations at the NIH for FY 2020.
Background Investigation 'Tiers' to Replace Current Naming Conventions in NED
A version of this article appeared in the April 11, 2018 DPSAC News
Each position at NIH is assigned a risk and sensitivity designation used to determine the level background investigation Tier required for a position. 

In the upcoming months the NED team will be updating the terminology currently displayed in the NED Portal in order to align with the required standard OPM naming conventions. According to the NED team, NED plans to begin using Tiers terminology in place of Levels in early July 2018. 

Updating the NIH 2866
Currently, AO’s complete the NIH 2866 ‘Position Sensitivity Worksheet’ that was developed by the NIH Personnel Security Subcommittee and later integrated directly into the NED Portal.
 
The NIH 2866 in the NED Portal was intended to be used as a guide for an AO or AT when entering position information when they needed to determine a “minimum” background investigation for selected positions at NIH.

Proper position designation is the foundation of an effective and consistent suitability and personnel security program. In order to ensure NIH is using a systematic, uniform and dependable way of determining position designations, DPSAC is working to modify the NIH 2866 to be in line with the OPM Position Designation Automated Tool (PDT)

Click here for a full description of the five tiers and their corresponding background investigations. This information is also found on the DPSAC website at: https://go.usa.gov/xQKgR. You may want to bookmark this URL for future reference.
Helpful Tips

Do not lend your ID badge to anyone! -- lending out your ID badge is prohibited. The issuance of ID badges is based on strict identity proofing and the determination of one's suitability for a specific position classification. To do so is a criminal offense! 
Administrative Officers (AOs) who wish to obtain sponsor authority
must complete sponsor training (see: https://go.usa.gov/xQXCh) and e-mail a copy of your signed certificate to Alex Salah: salaha@ors.od.nih.gov.

Please add Lanny Newman (newmanL@mail.nih.gov) to the 'cc:' line.

Upon receipt of the certificate, Mr. Salah will authorize the AO as a Sponsor and inform the requester.

Note: ONLY individuals with an Administrative Officer role in NED are eligible to be HHS ID Badge/PIV Card Sponsors.
Safety Corner

Fire Safety Alert: Idle Wood Pallet Storage on the NIH Bethesda Campus
The following fire safety alert was prepared by the Division of the Fire Marshal, ORS

Idle wood pallets are a common occurrence at the NIH Bethesda Campus. They are usually used to bring in large pieces of equipment or material into buildings by an outside party.

However, they are often left in the building once the equipment has been installed. Sometimes they are left with equipment on them and sometimes the pallets are abandoned.

Unfortunately, the pallets are left throughout all buildings on campus including corridors, laboratories, throughout the hospital, etc.

These abandoned wood pallets have two very serious fire and life-threatening safety risks:
 
1. They interfere with egress out of the building.

2. They increase fire risk.

A biweekly e-newsletter from the National Institutes of Health, Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep its readers informed of personnel security and access control policies and practices designed to safeguard the NIH and its workforce. DPSAC is responsible for verifying personal identity, validating suitability, reviewing background checks, authorizing facility access and issuing ID badges for NIH personnel. 

Department of Health and Human Services
National Institutes of Health
Office of Management
Office of Research Services
Division of Personnel Security and Access Control
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