The August 15, 2018 DPSAC News kicked off a multi-part series on the importance of providing complete and accurate information in NED to avoid the negative impact that incorrect, incomplete or missing data can have on individuals during the badging process and on IC’s throughout the background investigation process.
Personal Information
DPSAC must rely on the Administrative Teams who sponsor the NED account to ensure the information they are attesting to has been
validated
.
It is imperative that administrators enter/verify that the correct citizenship or legal status is entered, as incorrect entries cause the record to bypass the NIH Division of International Services’ (DIS) validation, thus, creating a security vulnerability in NIH’s vetted workforce.
Since spring 2018, over 90 discrepancies have occurred, many of which were related to citizenship and/or legal status data fields in NED. These discrepancies required the NED team, the AO, and DPSAC to terminate transactions, update records, and/or re-enroll staff.
Many of these discrepancies are easily fixable at the time of entry; however, once the NED record is created and sponsored, it’s a more lengthy process to correct. Information entered into NED feeds into several other information systems related to the badging and background investigation process, making corrections a difficult task.
Upcoming Articles
In the next edition of DPSAC News, stay tuned for Part 3 where we will be sharing helpful tips for administrators when validating Personal, Work or Position Information.
