A bi-weekly newsletter from the Division of Personnel Security and Access Control
Providing timely information to help keep NIH safe and secure.

March 27, 2019 Issue of DPSAC News
 In this issue:
  • DPSAC Website Offers Tutorial on How to Complete e-QIP
  • Safety Corner -- IRS Cautions Taxpayers to Remain Vigilant for Tax Scams !
  • FAQs
  • Helpful Tips
DPSAC Website Offers Tutorial on How to Complete e-QIP
This article is updated and published periodically as a resource for the NIH administrative community who will be assisting their new hires prepare for and complete the Electronic Questionnaires for Investigations Processing (e-QIP).

As part of the HHS PIV process, all NIH employees, contractors and affiliates, must have a completed, favorably adjudicated background investigation on file. Prior to the start of each applicant’s employment with NIH, and periodically throughout their employment, each NIH employee, contractor and affiliate will be required to complete a background investigation which includes the Electronic Questionnaires for Investigations Processing (e-QIP) through the Office of Personnel Management (OPM) National Background Investigations Bureau (NBIB) secure online system.

Soon after an applicant's investigation requirements have been determined, s/he will be sent an e-mail notification with the subject line " ACTION REQUIRED for your NIH ID Badge and/or Background Investigation”
This e-mail provides the link to the secure online e-QIP system and instructions for logging in. Applicants will have seven business days to complete the e-QIP questionnaire.

Applicants need to set ample time to complete the questionnaire as it can take a few hours. It also cautions applicants to begin as soon as possible and not to wait until the last minute, reminding applicants that "Your employment offer may be rescinded if all required materials are not received within the time stated in your e- mail ."

Applicants who need assistance can refer to a tutorial posted on the DPSAC website ( https://www.idbadge.nih.gov ) that provides valuable tips on completing e-QIP. Additional instructions and frequently asked questions are located on the OPM website .

The steps in the e-QIP process
The tutorial guides the applicant through all of the steps in the e-QIP process including:

1. Getting to e-QIP (browser compatibility)
2. Registering for e-QIP
3. How to navigate between sections of the form
4. The final steps in the e-QIP process ask the applicant to validate, review and certify
the information that s/he is providing on the questionnaire.
5. At the end of the questionnaire, applicants must digitally sign any signature forms that
appear in e-QIP. Additionally, upload all documents into e-QIP included in the initial e-
QIP invitation e-mail (and include the completed OF-306, HHS Credit Release and

Upon submission of all eQIP materials, DPSAC will review them to check for completeness and accuracy. If items are missing, DPSAC will send the e-QIP materials back to the applicant with additional instructions.

Failure to complete the e-QIP process will prevent the applicant form being issued an HHS ID Badge. For those who already have a badge, failure to complete their investigation will result in their ID badge being disabled and confiscated at the perimeter gate when they attempt to enter the NIH campus. The individual will need to contact DPSAC to re-initiate his/her background investigation should this occur.

Safety Corner -- IRS Cautions Taxpayers to Remain Vigilant for Tax Scams !
The IRS’s 2019 annual “Dirty Dozen” list of tax scams once again places identity theft and stealing personal information high on the list of schemes designed to steal taxpayers’ money.

The IRS list highlights a wide variety of schemes that taxpayers may encounter at any time, although many may peak during tax-filing season. The schemes run the gamut from simple refund inflation scams to complex tax shelter deals.

Here is a recap of this year's ‘Dirty Dozen’ scams:

Phishing : Taxpayers should be alert to potential fake e-mails or websites looking to steal personal information. The IRS will never initiate contact with taxpayers via e-mail about a bill or tax refund. Don’t click on one claiming to be from the IRS. Be wary of e-mails and websites that may be nothing more than scams to steal personal information. ( IR-2019-26 )

Phone Scams : Phone calls from criminals impersonating IRS agents remain an ongoing threat to taxpayers. The IRS has seen a surge of these phone scams in recent years as con artists threaten taxpayers with police arrest, deportation and license revocation, among other things. ( IR-2019-28 )

Identity Theft : Taxpayers should be alert to tactics aimed at stealing their identities, not just during the tax filing season, but all year long. The IRS, working in conjunction with the Security Summit partnership of state tax agencies and the tax industry, has made major improvements in detecting tax return related identity theft during the last several years. But the agency reminds taxpayers that they can help in preventing this crime. The IRS continues to aggressively pursue criminals that file fraudulent tax returns using someone else’s Social Security number. ( IR-2019-30 )

A . Y es

A. If you have something negative on your record, it is best to be upfront and honest about the issue. NIH utilizes the ‘whole person concept' when reviewing background history. This means that any negative information will be placed into context and evaluated as just one piece of your entire history. We look for evidence of character that makes people suitable for government employment. ​
Do NOT lend your ID badge to anyone! Lending your ID badge is prohibited. The issuance of ID badges is based on strict identity proofing and the determination of one's suitability for a specific position classification. To do so is a criminal offense!

Return Your Badge When Leaving NIH
If you plan to leave the employ of NIH, whether you’re an employee, contractor or affiliate, you will need to turn in your HHS ID Badge (or RLA Badge) to your Administrative Officer so that s/he can deactivate your badge in NED. The AO will turn over the deactivated badge to the badging office.

ALT cards -- should be returned to the  IC ALT card coordinator - NOT to DPSAC.
 Administrative Officers (AOs) who wish to obtain sponsor authority must complete the sponsor training. To access the training module, click on: Sponsor .

Upon completion, the AO should sign and e-mail a copy of the certificate found at the end of the training module to Alex Salah at: [email protected] . Upon receipt of the certificate, Mr. Salah will authorize the AO as a Sponsor. 

Note: ONLY individuals with an Administrative Officer role in NED are eligible to be HHS ID Badge/PIV Card Sponsors.  
A biweekly e-newsletter from the National Institutes of Health, Office of Research Services, Division of Personnel Security and Access Control (ORS/DPSAC) to keep its readers informed of personnel security and access control policies and practices designed to safeguard the NIH and its workforce. DPSAC is responsible for verifying personal identity, validating suitability, reviewing background checks, authorizing facility access and issuing ID badges for NIH personnel. 

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