July 2024

Welcome to the July Data & Analytics Department Newsletter! In this edition, you will find: 

• The "Ask HMIS" column answers your duplicate client profile questions. 
• A reminder to run your program APR reports quarterly. 
• Tips and tricks for enrolling households into programs. 
• Visit the Bitfocus Help Center for assistance with HMIS tasks.  

In Partnership,

Data & Analytics Department

Q: I was reviewing my client list and I noticed that I have a client with a duplicate profile. How can we fix this issue?

A: Please email hmis@sacstepsforward.org and provide the unique identifiers (UIDs) for the client(s) in question and verify the correct information for each profile with the client. This helps maintain reliable data quality in our HMIS. Below is an example of what duplicative profiles can look like in the system.

Attention Program Leadership: This is a reminder to run your program's Annual Performance Report (APR) quarterly to ensure data accuracy and timeliness. This practice is especially crucial this due to the upcoming Notice of Funding Opportunity (NOFO) competition. Keep an eye out for further details regarding the NOFO and review the job aid below for detailed directions on how to run the APR in HMIS.

If you are working with a family and have questions about how to enroll them properly in HMIS, you can now access the job aids below to help you correctly enter them into HMIS and avoid future data issues or email hmis@sacstepsforward.org for additional assistance.

We want to share an additional resource to help with common HMIS tasks that may require support. Visit the Bitfocus Help Center for assistance with topics such as client records and households, program enrollments, services, and more! 

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