Thank you everyone for participating in our 10th Anniversary Trivia Contest.  The following eleven data managers deserve our congratulations for scoring 100% correct on the five trivia questions.  Each of them will receive a prize mug filled with treats (shown in the picture to the right).


1.   Tracey Churay

University of Michigan, Ann Arbor, MI

2.   Wilma Cain

Texas Transplant Institute, San Antonio, TX

3.   JoAnn Weir

Cancer Care, University of Manitoba, Winnipeg, MB, Canada

4.   Erin Coster-Mullen

Froedert Memorial Lutheran Hospital, Milwaukee, WI

5.   Courtney Spiegel

Riley Hospital for Children, Indianapolis, IN

6.   Bernadette Burttschell

Texas Childrens', Houston, TX

7.   Kate Dennert

Aurora St.Luke's Medical Center, Milwaukee, WI

8.   Lauren Prosser

Children's National Medical Center, Washington D.C.

9.   Mala Parthasarathy

Loyola UMC, Maywood, IL

10. Sue Flavin

Roswell Park Cancer Institute, Buffalo, NY

11. Tia Thomas

St. Louis Children's Hospital, St. Louis, MO



CIBMTR Data Operations

CIBMTR is a research collaboration between the NMDP/Be The Match and Medical College of Wisconsin.


Quick Links
Manual Updates
Contest Answers

1.  Mary Horowitz, MD, MS

CIBMTR's Chief Scientific Director was awarded the 2014 ASBMT Lifetime Achievement Award.
2. C onduct CPI Reporting

CPI reporting is a responsibility of CIBMTR Staff. The Working Committees perform analyses, oversee manuscript preparation, and develop protocols.

3. 875 - publications have come out of CIBMTR over the course of our combined history (IBMTR and NMDP).

4. Dr. Mortimer M. Bortin

was the founder of IBMTR.

5. > 350,000

recipient's data are in the CIBMTR research database.


New eLearning:  CRID 2804

Click Here to view this presentation right now  (approx. 10 minutes in length).

This module can also be found in the Learning Management System, under the catalog for CIBMTR Data Management.

Topics include:
  1. Adding multiple instances to the CRID 2804 - when and why
  2. Verifying NMDP RID and the importance of including on the CRID 2804
and more . . .
New Addition to Forms Instruction Manual - Form 2800
The CIBMTR is pleased to announce the release of an additional section of the CIBMTR Forms Instruction Manual. The Forms Instruction Manual is designed to assist data management professionals in completing and submitting forms to the CIBMTR.


The following new section is now available under the Data Management Manual heading on the CIBMTR website:  


Form 2800: Log of Appended Documents (Revision 2) 

The Form 2800: Log of Appended Documents manual has replaced the General Instructions Section 11: Log of Appended Documents, which has been moved to the Retired Forms Manuals section of the website.


Forms Revision and DBtC 

We are happy to announce that the Data Back to Centers (DBtC) tool now includes all changes introduced in FormsNet3 during the Forms Revision release last October.  All changes to the Pre-TED form (v4) are now available in the Pre-TED data download and dictionary.  Some changes were available in the April release including fields that did not significantly change and expanded options groups, but this release contains all of the new fields and corresponding data from the latest version of the Pre-TED form. 


Please visit the CIBMTR Portal ( to access this newly available data as well as a summary of changes.  


For more general information and training about DBtC, visit this webpage or   eLearning.
Tandem 2015 Data Management Abstracts

Have you implemented a data management method that could be helpful to other centers?  Abstract submission for the 2015 BMT Tandem Meetings is now open. Deadline to submit an abstract is October 9, 2014.

Our finalists will give Oral Presentations during the Clinical Research Professionals/Data Management Conference on Wednesday, February 11th, 2015. We will be giving a cash award as a recognition of accomplishment for the Data Management Abstract selected by judges on site. 

Here are the instructions to follow for abstract submission: 
  1. No names or titles should be included in the abstract text. Names will be automatically hidden during the abstract review process and will be automatically inserted and properly formatted upon publication.
  2. (See Application Link below)  Required elements of this system are designated by a red (*). If you fail to enter required data, you will be prompted to go back and correct the omission before your abstract can be submitted.
  3. Verify that your abstract is correct by clicking Preview Abstract.
  4. Only when you are sure that your abstract is complete and in final form, click Submit Abstract.
  5. Presenting and contact authors will be automatically informed of the unique ID numbers and passwords assigned to their abstracts. Abstracts may be viewed and modified at any time between submission and the deadline, using the assigned ID# and password.
  6. Character Count: There is a limit of 2500 characters (approximately 300 words) for the body of the abstract. Note that this character count does not include spaces or the title but does include the space allocated to tables. Figures are not included in the character count.
  7. Multiple Abstracts: There are no restrictions on the number of abstracts you may submit, or the number abstracts that you may present.
  8. Attached Figure: You may include up to 3 figures or images with your abstract. Words in that image or figure are not deducted from the total character count.
  9. Notification: Decisions on abstract acceptance/rejection will be communicated by December 18, 2014. Notification will be sent by e-mail to the contact author listed on each abstract.

Abstract Application

Examples of Past Data Management Abstracts


CRP/DM Conference Travel Grants


CIBMTR travel grant funds are available to attend the Clinical Research Professionals' Data Management (CRPDM) Conference, Feb. 10 & 11. To qualify you must: work as a Clinical Research Professional/Data Manager at an active CIBMTR Center and cannot be an invited speaker or receiving other travel grant funds (i.e. from ASBMT or NMDP). Applications must be received by September 12, 2014.











Question:  When reporting engraftment dates, how do we use lab results to calculate ANC recovery? 



To demonstrate engraftment for allogeneic recipients, particularly non-myeloablative or reduced intensity approaches, chimerism tests must be done. These measure the quantity of donor cells relative to the quantity of host (recipient) cells. While ANC usually represents donor cells in allogeneic HSCT, it cannot be proven without chimerism studies. 


ANC recovery is defined as an absolute neutrophil count (ANC) of ≥ 0.5 x 109/L (500/mm3) for three consecutive laboratory values obtained on different days.* Date of ANC recovery is the date of the first of three consecutive laboratory values where the ANC is ≥ 0.5 x 109/L. At some institutions, the laboratory reports display the ANC value once there are sufficient white blood cells to perform a differential count. At other institutions, the laboratory reports do not display the ANC, and it must be calculated from the white blood cell count (WBC) and the percent of segmented and band neutrophils (if the differential was performed on a machine, the percent neutrophils will include both segmented and band neutrophils). If the laboratory report displays an automated ANC value of exactly 0.5, the actual ANC value should be calculated from the manual differential if available. The calculated value from the manual differential will determine ANC recovery. If your institution's laboratory reports do not display the ANC value, use the following calculation to determine the ANC: 


  Calculating Absolute Neutrophil Count (ANC)


Source: CIBMTR Forms Manual: Post-TED (Form2450), pages 6&7. For more information Click here.


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