Deadline Today! Quarter 3 Member Expense Report and Fund Expiration |
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CAEP New Member Effectiveness Process Effective July 1, 2021 |
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“Virtual” Brown Act Meetings Will Expire September 30th |
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PPIC: Federal Stimulus Funds Bolstered California Colleges and Universities |
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New Launch Alert! Advancing CA Adult Education Website Promo Video: Connect |
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CAEP Summit 2021 Call for Proposals |
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WestEd’s Understanding and Using the Adult Education Pipeline (AEP) Dashboard for Continuous Improvement Train-the-Trainer Session
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Deadlines and Deliverables |
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Deadline Today! Quarter 3 Member Expense Report and Fund Expiration
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The Quarter 3 Member Expense Report is to be certified by the consortium in NOVA today, June 30, 2021. Some things to consider as you are preparing to certify your fiscal report:
- Verify expenditures entered are year-to-date (cumulative) and greater than the previous quarters’ expenditures.
- If cumulative expenditures are in fact less than the previous quarter, revise Q1 and/or Q2.
- Consider completing a budget revision if over budget in any object code.
- Include specific, clear, and concise activities in the “Summary of Activities” section.
- If expenditures, by any object code, fall below target and you are prompted to complete a corrective action plan, include clear, concise, and actionable steps to meet the spending targets next quarter.
- The target spend down date for 2019-20 funds is June 30, 2021. With a corrective action plan, funds can be spent through December 31, 2021. However, the corrective action plan must include clear, concise, and actionable steps to spend down by December 31, 2021.
CAEP TAP is available TODAY to provide assistance at tap@caladulted.org or (888) 827-2324.
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CAEP New Member Effectiveness Process Effective July 1, 2021
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The CAEP Office is releasing its new member effective process memo and resources. The State CAEP Office’s intent by releasing this guidance is to ensure the timely submission of CAEP deliverables, set a minimum threshold for member effectiveness, and continue the discussion of member effectiveness at the regional consortium level. Effective July 1, 2021, CAEP regional consortia will be notified by the State CAEP Office through CAEP TAP or CASAS of members that have not met specific reporting requirements. After series of interventions determined by the consortium, if the member continues to not meet the assurance(s), then the member will be deemed an ineffective member, which may result in a loss or reduction of CAEP funding. Review the memo on CAEP Member Effectiveness for more information.
Additionally, review the resources, including helpful infographics to assist consortia leads with evaluating CAEP deliverables for accuracy, completeness and timely submissions.
Resources will continuously be added. Be on the lookout for updates as we move start the 2021-22 program year.
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“Virtual” Brown Act Meetings Will Expire September 30th
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On June 11, 2021, Governor Gavin Newsom issued Executive Order N-08-21, which among other things rescinds his prior Executive Order N-29-20 and sets a date of October 1, 2021 for public agencies to transition back to public meetings held in full compliance with the Brown Act. Access more details and learn more about what this means for consortia public meetings.
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PPIC: Federal Stimulus Funds Bolstered California Colleges and Universities
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In PPIC’s latest blog post, information about the state’s higher education budget in 2020 and 2021 is presented. Around this time last year, California was projecting a pandemic-induced budget shortfall of $54 billion, with public higher education facing a budget cut of $558 million. In 2021, the state is projecting a $75 billion budget surplus. The most recent budget proposal from the legislature and the governor reverses last year’s cuts, providing nearly $1 billion in ongoing and one-time funds for UC, $1.4 billion for CSU, and $3.6 billion to the community colleges. The reversal in fortunes can largely be attributed to the nature of the pandemic, the state’s progressive tax system, and better-than-expected tax revenues from capital gains. Moreover, the timeliness and scale of federal stimulus funding has played a large role. Learn more about current higher education budget by accessing the PPIC blog post. |
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New Launch Alert! Advancing CA Adult Education Website Launch Series: Connect
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The new Advancing CA Adult Education website launched on June 9th! The new website is a repository of innovative, emerging, and model adult education programs throughout California that have demonstrated positive outcomes for students, agencies, and/or consortia.
In a series of launch videos, last week we highlighted how to submit a model program. In this week’s launch series segment, we walk you through the Connect section and how to join a community of other practitioners based on a CAEP state priority and area of focus. Click on the link to access the Connect section promo video.
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CAEP Summit 2021 Call for Proposals
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The CAEP Summit 2021 Planning Committee is pleased to announce that it has received more than half of its intended number of proposals. Don’t wait to submit! Slots are filling up fast. Join the community CAEP practitioners who will present at the CAEP Summit 2021 who will present on their programs and practices that align with the CAEP State Priorities. We want to learn from you so don’t miss out on this opportunity.
Submit a proposal today! If you experience any difficulty, contact the CAEP Summit 2021 Planning Committee at tap@caladulted.org to receive answers to your questions.
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WestEd’s Understanding and Using the Adult Education Pipeline (AEP) Dashboard for Continuous Improvement Train-the-Trainer Session
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Interested in leading your consortium, region, or a group of adult educators in better understanding the Adult Education Pipeline dashboard. Join us for a 1.5 hour train-the-trainer session on the Adult Education Pipeline. We will walk you through and answer your questions about the ready-made PPT and the accompanying Facilitator Guide so that you can easily present Understanding and Using the Adult Education Pipeline (AEP) Dashboard for Continuous Improvement to a group of adult education professionals. PreKnowledge Required: This session is for people who are already familiar with the Adult Education Dashboard; it is not a training for novice users. Participants need to be familiar with the metrics on the AEP dashboard, know how to navigate the AEP dashboard, be familiar with the data sources (MIS, EDD UI wage files, CASAS TOPSpro) that inform the metrics on the AEP dashboard, know the basic vocabulary associated with data (e.g., denominator) and understand the purpose of the AEP dashboard. Prework Required: Participants will be required to review the PowerPoint and Facilitator Guide prior to the session (estimated 60 minutes of prework).
We have designed a brief interest form that will help you decide both your readiness and interest in this train-the-trainer opportunity. Thank you for taking the time to respond to the Interest Survey. We hope to see you at the training!
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CA State Budget 2021-22
Friday, July 9, 2021
12:00 p.m. - 1:00 p.m. PST
Join Carolyn Zachry and Neil Kelly, on July 9th at 12:00 p.m., to review the latest state budget and discuss plans for implementing items that will affect adult education in California. Discussion points include COLA, fund disbursement, and more.
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Why Does My Data Reports Look Different: A Continued Discussion on the AEP Dashboard and TOPSpro Enterprise
Tuesday, July 13, 2021
1:00 p.m. - 2:00 p.m. PST
This webinar will include a 15-minute walkthrough on the differences between a CAEP Summary Report and the data presented on the AEP Dashboard. We will then move into a 40-minute question, answer, and discussion period so that people can ask additional questions about the differences between the reports and more general questions about how TOPSpro data relates to the AEP Dashboard data.
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MIS Coding: A Continued Discussion of New and Other Key Metrics
Tuesday, July 20, 2021
1:00 p.m. - 2:00 p.m. PST
The WestEd AEP Team will host a webinar to answer questions about the new MIS metrics. This webinar will include a 15-minute targeted presentation focused on new metrics and existing key metrics. We will then move into a 45-minute question, answer, and discussion period so that people can dive into these metrics or ask more general questions about coding in MIS.
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What’s it all About: CB 21, NRS Educational Functioning Levels, and Curriculum Alignment
Thursday, July 22, 2021
12:00 p.m. - 1:00 p.m. PST
Delve into the purpose of AB705, what it means for CB21 courses and NRS Educational Functioning Levels (EFLs). Explore the rubrics that help you align your CB21 courses with the WIOA NRS EFLs so that your classes provide standardized content.
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CAEP Program Area Report Results for 2019-20
Friday, August 13, 2021
12:00 p.m. - 1:00 p.m. PST
The State CAEP Office again contracted with Workforce Enterprise Services, Inc. (WES) to analyze the results of the 2019-2020 Hours and Expenditures report submission. This webinar will review the results of our analysis, and will provide an opportunity for CAEP providers to ask questions about the results and recommended changes to reporting requirements. Tim Harmon, President of WES, will lead this discussion.
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Jun 1: 19/20 and 20/21 Member Expense Report due in NOVA (Q3)
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Jun 30: 19/20 and 20/21 Member Expense Report certified by Consortia in NOVA (Q3)
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Jun 30: End of Q4
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Aug 1: Student Data due in TOPSPro (Q4) FINAL
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Aug 15: Annual Plan for 2021-22 due in NOVA
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