It's that time of year again! While some of our customers do frequent physical inventories and spot checks, we know some are only able to do this once per year, and most often this is right around the first of the year.
Luckily, ThunderPOS is there to support your physical inventory check efforts!
First, you do have options for hardware that will make a physical inventory easier. Most notably, the inventory batch scanner from Cipherlab that we offer will allow you to disconnect from the system, scan many shelves worth of product, and then bring them back into the system. If you want to utilize this method, contact sales for more information on this scanner.
To initiate a physical inventory, go under the activities menu, then to Physical Inventory. This will only be available when logged in either as an administrator or as someone with the physical inventory permission.
You'll then need to select the departments and categories you want to inventory. Only items that are within both the departments and the categories you select will be counted.
Then you will need to actually perform your accounts. For information on this in more detail, see either the manual or the tutorial video on our Youtube page, but there are three basic options - the batch scanner mentioned above, using a traditional scanner and either bringing the items up or using a bluetooth wireless scanner, or exporting a count spreadsheet and importing back in after inputting the numbers there.
Once you're finished, you'll get a discrepancy report that will show you the difference between what the system had going into the process, and what you've scanned. You'll want to save this for accounting purposes, and also review it as it may make an error obvious, such as a missed or double-counted shelf.
To finalize the inventory, hit the "Finalize and Update Inventory" button. This will set your quantities on items to the number you have scanned. This includes setting anything in the selected departments and categories that was not scanned at all as having 0 quantity.
If you have an inventory that you want to abandon, then click "Cancel Inventory Process". This will back out of the process entirely without changing your stock quantities in items.