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- SOUTHWEST MONTANA SCHOOL SERVICES -
FALL 2018 DELIVERY 1 MEMO
TO:          Food Service Managers
FROM:    Cindy Giese, SWMSS Cooperative Food Bid Manager
RE:          Fall 2018 1st Delivery Memo
DATE:     Thursday, Aug. 23, 2018

Welcome back to another school year! I'm sure you're all eager to get back into the groove of feeding your students (well-fed kids are better learners). 

Cooperative bid deliveries are scheduled to begin Monday, August 27, and Food Services of America (FSA) is working hard to notify everyone with their specific delivery date. This first delivery period ends on Friday, September 14; during that time FSA will complete deliveries to all participating schools. Subsequent deliveries for the remaining three delivery periods will be approximately 4 weeks apart based on your first delivery date.

If for some reason your designated date will absolutely not work for you, please call or email FSA directly. If you receive deliveries from the Billings warehouse, your bid contact is Tammie Claassen(406) 238-7854 or   tammie_claassen@fsafood.com . For those schools serviced by FSA Spokane, your bid contact is Carmen Steele carmen_steele@fsafood.com or (509) 483-7746.
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FALL 2018 PRODUCT ISSUES & INFO
  
DURABLE GOODS
All items ordered from this category in the bid will be delivered with the first delivery for each participating school. This was stated in the Order Form memo last fall.

ITEM 593: CHICKEN BREAST, SLICED  - RTU, deli sliced, low sodium
The brand code number listed on the order form is in error. The correct code is 53110 and the price per case is $30.62.

ITEM 175: MOZZARELLA CHEESE - shredded, LMPS, 1 M/MA
The case pack size and brand code number listed on the order form were incorrect.  The case pack size is 4/5 lb/case and the Della Vita brand code number is 330361.  You will receive the number of cases that were ordered with the 20 lb case pack size at the price of $41.66 per case.

ITEM 138: BEEF PATTIE - fully cooked, charbroiled, 2 M/MA
This product was awarded to King's Command Foods but the company has changed their case pack size and brand code number since the bid was awarded last spring. You will receive the number of cases that were ordered but the case pack size is now 96/2.5 oz/case and the brand code number is 72037. The price remains at $45.39 per case.

ITEMS 10 & 245: PINEAPPLE TIDBITS AND MANDARIN ORANGES - canned
The pricing for these items on the order form was mistakenly switched on the order form. The correct price for 6/#10/case pineapple tidbits is $33.40 and the correct price for 6/#10/case mandarin oranges is $26.34.

ITEM 169: PORK SAUSAGE - Pattie, pre-cooked, .75 M/MA
This product from Jimmy Dean has been reformulated so the brand code changed from 25446 to 028839-0436. The case pack remains at 107/1.5 oz/case for $17.82.

ITEM 107: BAR, CEREAL AND FRUIT - Blueberry, WG, 1 GRN EQ
This item awarded to Tools for Schools has been discontinued by the manufacturer. These orders have been cancelled and will not be delivered.

ITEM 262: GRAHAM COOKIES - Chocolate, WG, 1 GRN EQ
This item awarded to Campbell's has been discontinued by the manufacturer due to lack of order volume. These orders have been cancelled and will not be delivered.

ITEMS 394 & 506: GRAHAM COOKIES - Cinnamon & vanilla, WG, 1 GRN EQ
These items awarded to Campbell's have been reformulated and no longer contain soy allergens. The new brand codes for these items are 15094-26830 and 19246-26828 respectively.

ITEMS 506 & 6: FRUIT PUREE, STRAWBERRY AND APRICOTS, CANNED
These two items will not be availability for delivery until October.  The manufacturer does not have product in the warehouse at this time.

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REMINDERS
  
Orders totaling $400 or less per delivery are subject to a one-time delivery date determined by FSA.

Please be sure payment of all FSA invoices is made within 45 days of your delivery.

Bid prices are fixed 
as listed on your Item Price List / Order Form and in your order confirmation email. Please check your invoices to insure that you are receiving those same prices and that you have received product in the amount that you ordered. Please contact Tammie or Carmen at FSA if you have discrepancies or product issues. Save all boxes, cases, cans and products until your product issue is resolved.

Another feature of the SWMSS Cooperative Food Purchasing Program is our Product Nutrition Database, including product  formulation sheets and child nutrition labels for all products available during this delivery period. Please click HERE to access now; this link is also included on the SWMSS website at the bottom of the Food Program page. Information on products from past orders are also available if needed for an OPI review.

Southwest Montana School Services will charge each participating School Food Authority an administrative fee of $.90 per case/unit based on your order. This administrative fee will be billed on Oct. 1 (email AND mailed copy), and payments are due no later than Nov. 14, 2018. Please respect the 45 day terms as past due invoices will affect your opportunity to participate in the Spring 2019 order window.

Again, thank you to everyone who participated in our Fall 2018 order window. Suggestions for improvements in the order process or changes to the program are greatly appreciated. We are currently working with our Marketplace website development team with the hopes of making an exciting announcement in November. * fingers crossed *
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~ CONTACT INFO ~
  
Cindy Giese, SWMSS Co-op Food Bid Manager
cgiese@swmss.coop   |   cell 406.366.9829
  
Jennifer Brekke, SWMSS Marketing Coordinator
jbrekke@swmss.coop   |   office 406.624.3336 x.0 
Tammie Claassen, FSA - Billings Bid Contact
tammie_claassen@fsafood.com   |   (406) 238-7854
  
Carmen Steele, FSA - Spokane Bid Contact
carmen_steele@fsafood.com   |   office (509) 483-7746 
  

Southwest Montana School Services    |    swmss.coop  
  |    800.284.9271