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- SOUTHWEST MONTANA SCHOOL SERVICES -
FALL 2018 DELIVERY 2 MEMO
TO:          Food Service Managers
FROM:    Cindy Giese, SWMSS Cooperative Food Bid Manager
RE:          Fall 2018 2nd Delivery Memo
DATE:     Wed., Sept. 26, 2018

It seems Fall is finally upon us, and with it a scale back of outdoor activities and a flurry of yard prep before we find ourselves blanketed by that 4-letter S-word. The second round of SWMSS food bid deliveries begin on Monday, September 24. Subsequent deliveries for the remaining two periods will be approximately 4 weeks apart based on your first delivery date.

We understand that delivery schedules can coincide with district PIR days and vacations, so if for some reason y our designated date will absolutely not work for you, we encourage you to please call or email FSA directly. (see the contact info at the bottom of this email)

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FALL 2018 PRODUCT ISSUES & INFO
  
FSA will be delivering the items that were shorted on the first delivery during this second delivery with the exception of the items listed below:

ITEM 27 - VEGETABLES, MIXED  - canned, low sodium
This item was awarded to Lakeside and they can fulfill the orders for Deliveries 1 and 2 only due to a shortage of product.  FSA will substitute a slightly higher sodium content product for Deliveries 3 and 4.  The price will remain the same as awarded.

ITEM 107 - BAR, CEREAL AND FRUIT - Blueberry, WG, 1 GRN EQ
This item awarded to Tools for Schools has been discontinued by the manufacturer. These orders have been cancelled and will not be delivered.

ITEM 262 - GRAHAM COOKIES  - Chocolate, WG, 1 GRN EQ
This item awarded to Campbell's has been discontinued by the manufacturer due to lack of order volume. These orders have been cancelled and will not be delivered.
 
ITEMS 506 AND 6 - FRUIT PUREE, STRAWBERRY AND APRICOTS, CANNED
These two items will not be available for delivery until October. These are both fruit items that were subject to weather related problems.
 
ITEM 616 - PAN COVER, HIGH HEAT/OVENABLE  - Clear film, full size steam pan, seals with heat
This item is still not in the FSA warehouse due to manufacturer issues.  FSA will deliver as soon as product comes into their warehouse.

X X X X X

REMINDERS
  
Please be sure payment of all FSA invoices is made within 45 days of your delivery.

Bid prices are fixed  as listed on your Item Price List / Order Form and in your order confirmation email. Please check your invoices to insure that you are receiving those same prices and that you have received product in the amount that you ordered. Please contact Tammie or Carmen at FSA if you have discrepancies or product issues. Save all boxes, cases, cans and products until your product issue is resolved.

Another feature of the SWMSS Cooperative Food Purchasing Program is our Product Nutrition Database, including product  formulation sheets and child nutrition labels for all products available during this delivery period. Please click HERE to access now; this link is also included on the SWMSS website at the bottom of the Food Program page. Information on products from past orders are also available if needed for an OPI review.

If you are looking for documentation to provide for an (OPI) review, a copy of your signed signature page, your administrative fee invoice, and documents from our Product Nutrition Database will satisfy their requirements.

Southwest Montana School Services will charge each participating School Food Authority an administrative fee of $.90 per case/unit based on your order. This administrative fee will be billed on Oct. 1 (email AND mailed copy), and payments are due no later than Nov. 14, 2018. Please respect the 45 day terms as past due invoices will affect your opportunity to participate in the Spring 2019 order window.

PLEASE SAVE THE DATE
The Spring 2019 Order Window will be open Nov. 15 - Dec. 11.

Again, thank you to everyone who participated in our Fall 2018 order window. Suggestions for improvements in the order process or changes to the program are greatly appreciated. We are currently working with our Marketplace website development team with the hopes of making an exciting announcement in November. * fingers crossed *
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~ CONTACT INFO ~
  
Cindy Giese, SWMSS Co-op Food Bid Manager
cgiese@swmss.coop   |   cell 406.366.9829
  
Jennifer Brekke, SWMSS Marketing Coordinator
jbrekke@swmss.coop   |   office 406.624.3336 x.0 
Tammie Claassen, FSA - Billings Bid Contact
tammie_claassen@fsafood.com   |   (406) 238-7854
  
Carmen Steele, FSA - Spokane Bid Contact
carmen_steele@fsafood.com   |   office (509) 483-7746 
  

Southwest Montana School Services    |    swmss.coop  
  |    800.284.9271