Exhibitor Newsletter #4
February 2019
Commencing Countdown for Display Week 2019

In less than three months' time, we'll be at Display Week in San Jose. We're especially excited about this venue for our international event because Silicon Valley is home to so many high-tech companies and academic institutions. The walk-in traffic at the shows in San Jose is always top-notch, adding even more quality to the mix of experts who attend Display Week from all over the world. 

With the show this close, it is definitely time to pay attention to some key exhibiting deadlines. Be sure to take advantage of all the programs available to you, including the Exhibitors' Forum, exhibit guide (eBooth) listing, and especially our new on-site awards program, the People's Choice Awards.

The People's Choice Awards

For 2019, Display Week is rolling out an exciting new show awards program that will allow attendees and exhibitors to vote for their favorite exhibits and products on the show floor. (The People's Choice Awards will replace SID's Best in Show awards.) Voting will take place through a survey in the DW 2019 mobile app in the following six categories: 

  • Best New Display Technology 
  • Best New Display Component 
  • Best Technology Demonstration 
  • Best Small Booth 
  • Best Medium Booth
  • Best Large Booth
Votes will be entered during Tuesday and Wednesday (May 14 and 15) at Display Week. Notifications will be sent to attendees during this period, reminding them to vote. Results will be announced on the show floor Thursday morning (May 16). 
All exhibitors will be automatically entered into the "best booth" categories, but are responsible for making their own nominations in the best display technology, component, and demonstration categories prior to the show.  Enter your technology, component, and demonstration candidates here.
  • Best New Display Technology (a panel, module, or finished product)
  • Best New Display Component (this might be a film, glass, touch element, or other component)
  • Best Technology Demonstration (the way the product or technology is shown on the floor)

(Note: It is not necessary to enter in each category, but you may only enter once in each category.) 

The deadline for exhibitors to self-nominate their candidates is May 1, 2019. 
If questions, please email drocco@pcm411.com.

Major March Deadlines

eBooth: If you haven't updated your online exhibitor description, make sure you do it right away. Registered attendees are already scanning the exhibitor listings and floor plan, so be sure you take advantage of your online eBooth listing by accurately describing your state-of-the art business and products. This listing will also appear in the Exhibit and Product Guide, which is handed out to thousands of attendees at the show. The deadline is March 1, so act now.

The Exhibitors' Forum at Display Week is the chance to tell your company's story to a global audience of next-generation electronic display creators, technologists, value-add suppliers, and market-making end users who will be at Display Week this year.Your 15-minute presentation (including a Q&A period) will take place in a ballroom near the exhibit hall where a dedicated audience of attendees will be listening to your every word. Highly visible, on-site signage will point the way to the Exhibitors' Forum, and announcements will be made for each session via loudspeaker in the main exhibit hall. Registration for the 2019 Exhibitors' Forum is open. The deadline is March 1, 2019, so be sure to register as soon as possible. 

It's E-Vite Time

As in previous years, we would like to help you invite your best prospects and customers to visit your booth at Display Week 2019, at the McEnery Convention Center, San Jose, CA. We have created an electronic customized VIP Ticket invitation that you may send to everyone you would like to invite to your exhibit space at Display Week 2019. Please send your company logo and booth number to drocco@pcm411.com and we will send the customized invitation right back to you.  
We will add your company logo, booth number, and unique registration code to your VIP ticket and return it to you, so that you may send the complimentary invitation to your customers (see the sample at left). After the show (upon request) we can let you know how many people used your VIP ticket to register for the show.

Networking and Other Events

As always, Display Week offers numerous chances to connect with peers and learn more about the individuals involved in our industry. These high-profile events are a way for you and your employees to learn more about the industry, and also represent excellent sponsorship opportunities. Contact Jim Buckley or Sue Chung to learn more.

NEW: Exhibit Hall Networking Event on Tuesday Night: We're really looking forward to the new exhibit hall get-together from 5 to 6:30 pm on May 14. Attendees and exhibitors alike can mingle on the show floor with complimentary beer, wine, and soft drinks.

Women in Tech: Wednesday, May 15. The Women in Tech panel discussion brings together top women technologists, executives, and innovators who are making significant contributions across multiple disciplines. This event is followed by a reception.
CEO Forum: Wednesday, May 15. The CEO Forum offers our attendees the chance to hear unique perspectives from international business and industry leaders as they discuss how yesterday's dreams have paved the way for tomorrow's technologies. 
Job Fair:  Wednesday, May 15. Display Week's Job Fair will provide the opportunity to connect with recruiters from top global organizations. Registration information will be available soon, so watch your inbox for additional details.

Display Week's New Hotel Promotion Program 

Do you need a temporary headquarters for your company during Display Week 2019 in San Jose? Would you like Display Week to help promote the location of your hotel suite, meeting space, or hospitality lounge? With our new hotel promotion program, you can conduct business in your own private suite, meeting space, or hospitality lounge under the umbrella of the official Display Week program, gaining visibility and prestige for your company as a result. 

Here's how the promotional program works: Secure your suite, meeting space, or hospitality lounge at a Display Week-approved hotel using Par Avion. (You are responsible for all fees for rooms, food, and beverages). We promote the location, dates, and times that you wish to host Display Week participants as follows: 
  • On the Display Week official website
  • In a pre-show eblast sent to all registered attendees two weeks before the show 
  • In the printed Display Week Exhibit and Product Guide distributed at the show to all participants (deadline for this opportunity is March 12, 2019). 
  • In the official Display Week Mobile App

 For more about the program, contact Jim Buckley or Sue Chung

Enhance Your Brand with a Sponsorship

Take your Display Week 2019 exhibition to the next level with a sponsorship such as the floor decals featured at left, as well as hanging banners, column wraps, and more. For these and other sponsorship and promotion opportunities, see our sponsorship gallery or contact Jim Buckley or Sue Chung.

Registration is Open

Register for Display Week now. You get the best deal if you register by April 26, 2019.

Important Visa Information for Exhibitors

If you will be attending Display Week from a country outside the United States and will require a visa invitation letter from SID, please be sure to review this General Visa Information as soon as possible. SID asks that requests for letters be filed three months prior to the show. Separate visa instructions for Chinese Nationals are here.

Reserve Housing Now for the Best Deals and Options

Visit the Display Week housing page now to get the best selection on rooms at the show. Please be aware that Par Avion is the only official housing bureau for Display Week 2019. Reservations made through any other housing services company will not be guaranteed by SID and could result in hidden charges, unusual restrictions, loss of deposits, fraud, or incorrect hotel placement for Display Week attendees.

Don't Forget Your Display Week Exhibitor Service Kit

This kit will help with all your exhibit planning needs! It contains the rules and regulations for setting up your exhibit space, as well as the official contractor forms, including booth furniture rental, electrical, lead management, floral, photography, and much more. Some forms are mandatory, while others are optional. We encourage you to read everything thoroughly. You can view the Exhibitor Service Kit here


Is your booth 200 square feet or larger? You will be required to hire union labor for set-up and dismantle. Every exhibitor 200 square feet or larger needs to submit an Exhibitor Appointed Contractors Form (EAC) and a Certificate of Insurance (COI). Click here for the form and additional information. The deadline to submit the information is April 15


Is your booth 400 square feet or larger? A drawing of the booth will need to be reviewed before the exhibition. The deadline to submit your blueprint is March 25. More information can be found here.

Vendor Fraud Warning

Please take a moment to review the Display Week 2019 vendor and fraud warning information. We strongly discourage you from working with any unapproved and non-vetted companies or vendors, as many are fraudulent.

Other Important Links

Check out our new and updated Exhibitor FAQ.

Visit the  Display Week Exhibitors' pages for updates.

Questions? Contact Us!

Sales -- Europe and the Americas:
Jim Buckley
(203) 502-8283

Sales -- Asia:
Sue Chung
(408) 489-9596

Customer Service:
Danielle Rocco
(646) 226-7592

Operational Questions:
Samantha Tola
(212) 460-8090, ext. 203