MONTHLY DISPATCH
Issue 4 - 2018/2019
October 2018
District 42 Toastmasters Monthly Dispatch
Greetings!

Welcome to the second edition of the District 42 Monthly Dispatch for the 2018/2019 Toastmasters year. Explore the articles below to learn more about your District.

In this issue:
  • Membership Fees are Due!
  • Message from the District Director
  • Fall Contests
  • Program Quality Corner
  • Support for Club Coaches and Leaders
  • Are you a VP of Public Relations?...
  • Earn Club Rewards

  • Of the Year Awards & Peter Francis Award
  • Attend a Toastmasters Event Near You!
  • Promote Your Event!
  • Journeys & District Spotlight
  • And the Award Goes to....
  • Happy Anniversary
  • The Leader Letter
Membership Dues are Due!
Club Dues Deadline: October 1
 
Toastmasters International collects member dues from clubs twice a year. The first dues collection period is due October 1.
 
 
Club Treasurers, here are some great tips for making the dues collection process a little easier:    
 
  • Emphasize the importance of paying dues on time – Start reminding club members as early as possible and reinforce the benefits of the Toastmasters program. If a member is not paid by their club treasurer as of Oct 1, it will affect their eligibility to compete in the Fall Speech Contests, there is no longer a grace period.

  • Leverage technology to collect payments – Set up your club to accept e-transfers. If your club uses a Free ToastHost website, the club treasurer can email dues invoices, keep track of who has paid with the payment method used, and follow up with those who haven’t paid yet.

  • Engage your entire officer team and club in the dues renewals process and it’ll go more quickly than ever before. Let them know about the club recognition associated with paying dues on time – Distinguished Club Program Goal #9 and Club Member Retention Award. Issue the challenge to the club and watch them rise to the occasion.  
Message from your District Director!
Please click on the photo below to hear a short message from your 2018-2019 District Director, Catherine Secundiak, DTM!

Click on the screen shot to the right to access the documents and follow along with the discussion. There is also a short survey that will allow you to provide valuable feedback about what worked and what did not work at our very first Virtual District Council meeting.

Happy Viewing!
Fall Contests
Planning Your Club Contests
 
This year the Fall Contests will be the
Evaluation Contest & Table Topics Contest.

Planning club contests is primarily the responsibility of the VP Education, however it is a great opportunity for members to help with planning the event that can earn them credit towards their Competent Leader manual (if you are trying to get your DTM by 2020).

The deadline to complete Club contests is  October 31, 2018 . Please speak with your Area Director about scheduling your event. 
Resources are Available 
 
For information about running a contest, see the  new Speech Contest Rulebook Evaluation Speech Contest Kit , and  Table Topics Speech Contest Kit .

Visit  http://d42tm.org/district-resources/  for Speech Contest Scripts and other contest resources.
 
If you have any questions, please contact our District 42 Chief Judge, Lynne Herzog or Program Quality Director, Dunstant Taylor at  contests@d42tm.org .
AREA CONTESTS
(more to come....)
Click on the Area below for details and registration information:

ALBERTA

October 16, time TBD

October 16, 6:00 - 9:30pm
Brentwood CO-OP Auditorium
4122 Brentwood Rd. NW. Calgary, AB

October 20, time TBD

October 23, 5:30 - 9:00 p.m.

October 24, 5:45 - 8:45 p.m.
Suncor Energy Centre, West Tower
17 Floor, 150 - 6 Ave. SW, Calgary, AB

October 24, 6:00 - 9:00 p.m.

October 25, 6:00 - 9:00 p.m.
Suncor Energy Centre, West Tower
17 Floor, 150 - 6 Ave. SW, Calgary, AB

October 25, 6:00 - 8:30 p.m.
Canmore Civic Centre
902 - 7 Avenue, Canmore, AB

October 25, 6:30 - 9:30 p.m.
ATB Calgary Campus
3699 - 63rd Ave NE, Calgary, AB

October 30, 5:00 - 7:30 p.m.

October 30, 6:00 - 8:00 p.m.

November 1, 5:30 - 9:00 p.m.
Forest Lawn Library
4807 - 8 Ave SE, Calgary, AB T2A 4M1


SASKATCHEWAN

November 1, time TBD

November 3, 5:30 - 8:30pm

November 8, 8:00 - 11:00 p.m.

November 15, 5:30 - 8:30pm

November 17, time TBD


DIVISION CONTESTS
Click on the Division below for details and registration information:

November 15, 6:00 - 9:00pm
Bow Valley College, 342 - 6th Avenue SE

December 1, 9:00am - 4:00pm
Part of the Division B Day Event
Location TBD

November 16, 6:00pm registration starts
location TBD
Program Quality Corner
Wanted - Logistics Manager
Do you enjoy a career in logistics, distribution and planning? Do you enjoy coordinating and overseeing a process or event to its completion?
I f you think you are suited for this leadership position and you would like to be part of the District 42 team .
Contact your Program Quality Director, Dunstant Taylor at dtaylor@d42tm.org .
Club Officer Training Survey
    
Thank you for your input and suggestions from the Club Officer Training Survey.
We will try to accommodate the information and suggestions you provided us within the guidelines that Toastmasters has provided. We heard your voice and we will work with our Division Directors, Area Directors, and the District Executive team on the following insights:
  • More options such as online training sessions, days of the week and preliminary agendas.
  • More optional dates, with experienced presenters and facilitators.
  • You would like to hear from other club officers on what they did that worked well and the lessons learned.
  • Training location is an issue, spread out the training spots.
  • Advance COT information and advertising.
  • Majority confirmed that the training received so far has helped them in their respective roles.
Support for Club Coaches and Leaders
Since July 2018, District 42 has appointed 15 Club Coaches. To support these coaches, Rena Wiekle, District 99 Club Growth Director, hosted a session on Monday, September 17 using the Moments of Truth. During the discussion, John McDonald provided a Google Docs/Forms version. Leaders looking to capture their club and successes and challenges can CLICK HERE for details. When sharing, please 'Make a Copy' (found in the ‘3 dots’ section in the upper right corner) and save the file to your personal or club Google Drive.

Upcoming Club Coach Program events :
  • On Thursday, October 18, a coaching webinar entitled Not About the Points will be facilitated by Lynette Theriault and Ken Humphreys from District 42.

  • The next Orientation and Commitment Workshop for those interested in becoming a Club Coach will be held on Wednesday, October 17. Our Club Coach Facilitation team (Teresa Merryfield, Randy Maus, Gord Grant, and Lynette Theriault) are ready to assist you. Sign up early!

To register to attend these events and more, see details on the d42tm.org website calendar.
Interested in joining the CGD team? Are you looking to take your leadership skills to the next level?   Do you want to gain valuable leadership experience to put on your resume?
Opportunities are available now !!

If you are interested in being a part of the CGD team, please email ckruis@d42tm.org .  
Are You a VP of Public Relations?
This is for you!
Calling all club VP Public Relations Execs!

Want to learn more about how to market your club and Toastmasters?
Want to learn all about using social media? Then request to join our D42 Public Relations TEAM Facebook page.

If you are the VP Public Relations for your club, then the PRM TEAM Facebook page is for YOU!
A club website is a MUST! Your website works for your members 24/7/365 and is how guests find your club to visit. If your club needs help creating your FreeToastHost (FTH) website please contact Terry, our Public Relations Manager (PRM), at the email below.
 
Our PRM team is still looking for several volunteers to help with our social media. Please let Terry, our Public Relations Manager for D42, know at prm@d42tm.org
Earn Club Rewards this Fall!
Club Planning Award
Enter to win 1 of 6 prizes (1 draw per Division):

Submit the date you conducted the Moments of Truth AND your Club Success Plan to your Area Director by  October 30, 2018  to be entered
Club Member Retention Award
Moments of Truth is a tool that enables sustained club quality through guided evaluation and targeted recommendations. When clubs successfully exemplify the Moments of Truth, members are ensured a safe, supportive environment in which to achieve their goals and more importantly, club membership remains high !
 
Receive recognition for retaining members! 
  • Clubs who retain 70% or more of their Club Membership during the October 1 dues renewal will receive a certificate of recognition. 
  • Clubs who retain 90% or more of their Club Membership during the October 1 dues renewal period will earn a Toastmasters Document Briefcase!
Build Up Club Membership and Earn a Smedley Award
There is just one month left to attract new members to your club and receive an award.  If you add 5 new members by September 30, you are eligible for the Smedley Award. 
 
Log in to the  Toastmasters International Website  to learn how to participate in the  Smedley Award Membership Building Program
Of the Year Awards
We need your input!! When should the 2017/2018 OF THE YEAR Awards be presented?
We are looking for your input! With the removal of the Fall conference, we want to know when the District should present the 2017/2018 District recipients of the year and awards. 
 
Please take a couple of moments and provide us with your feedback at the link HERE

The survey will expire on September 30th.
Peter Francis Award – Division B District 42
 
Each year Division B Toastmasters recognizes one of our own who demonstrates, by example, the most essential quality of leadership: effective communication skills. During the Division B Award Luncheon on Saturday, December 1, we will be presenting the “Of the Year” awards including Toastmaster, Rookie, Public Relations and President. We will also be presenting the Peter Francis Award.   Nomination information is attached
 
Does your club know someone who uses their communication skills as an achiever and a motivator? Is there someone who has made a continued long term contribution or a single profound individual effort involving a large number of people?    If she or he is a current or past Division B Toastmaster, resides in Division B, is NOT a past recipient of this award, and is NOT a current District Officer (District Officers include Division B Director and Area Directors), show your appreciation for this person's efforts, and nominate them. The Award will be presented at the Awards Luncheon at Division B Day on December 1, 2018. 
 
There is NO official nomination form and  nomination information can be downloaded by clicking on the document below . All you need to do is write a biography (NO more than three pages) which provides the supporting information on why your Club feels the nominee deserves recognition. The Division B Director must receive your nomination  by noon on Friday, November 16 . Email to  divb@d42tm.org .  
 
If you have any questions please contact your Area Director.
Attend a Toastmasters Event Near You!
There is more than just club officer training, a convention and a conference taking place in our Toastmasters Community...

Check out our  Event Calendar on the  District 42 website regularly for information about upcoming events around the District!

Don't forget to register! Online registration is now available for Area and Division events. 
Upcoming Events:

Experience the Power of The Circle of Gold
“Secrets of Preparing for Table Topics and Evaluation Contests”
October 1, 6:30-9:00pm
Brentwood Co-Op
4122 Brentwood Drive NW, Calgary, Alberta
For details, click HERE!
Circle of Gold Leader and Volunteer Training
October 13, 1:00 - 5:00 p.m.
Alastair Ross Technology Centre, The Boardroom, 3553 - 31 St NW, Calgary
For details, clic k HERE!

Division B Pathways Genius Bar
October 17, 5:30 - 9:00 p.m.
Darlene Hincks room - City Hall
2476 Victoria Avenue, Regina, SK
Details, click HERE!

Club Coach Webinars – It's Not About the Points!
October 18, 1:00 - 5:00 p.m.
Webinar access and details, click HERE!

Coaches Club: Club Coach Training
October 21, 6:45 - 8:30 p.m.
Crowfoot Co-Op Meeting Room
For Details, click HERE!

District 42 Conference!
May 3-5, 2019
"Railway to Little Chicago"
Heritage Inn Hotel & Conference Centre
1590 Main Street North, Moose Jaw, SK
WATCH THIS LINK FOR DETAILS COMING SOON!
Promote Your Event!
Did you know...

You can fill out the form  here and email it to administration@d42tm.org  to be included on the District 42 Event Calendar and to receive a Registration Link.

The District 42 Event Calendar is a central place to promote Area and Division events. Event details will be posted within three days of receiving your request form.
 
A registration survey can be created for all Area and Division related events. A link will be provided which allows your attendees to register in advance. Event organizers will receive a link to a summary of registration data, and regular downloads of the detailed registration responses.
Journeys & District Spotlight
Journeys is the new blog of District 42 that will capture our member, club, area, division and district accomplishments and showcase to the general public how Toastmasters and our Pathways Educational program can help them develop and hone their leadership and speaking skills, whether for their career, home or everyday life.

Please click here for the index of our stories!
DISTRICT SPOTLIGHT
This website will be featuring a showcase of articles about our members and clubs under the DISTRICT SPOTLIGHT menu tab. The articles will highlight, celebrate and congratulate members and their clubs and will show best practices that support the District and Toastmasters mission and goals.  
Send all articles to the Education and Training Chair and PQD.

We will also be getting our Hall of Fame (HOF) up onto our D42 page, so keep an eye out for this wonderful addition to our site!

Have you seen or do you know of someone who is doing an amazing job supporting Toastmasters clubs, their Area, Division or District? 

Let us show our appreciation, gratitude and thanks for his/her time, effort and talent. Write and send your article to Dunstant Taylor, Program Quality Director , dtaylor@d42tm.org
And the Award Goes to....
Educational Award Recipients 

Congratulations to all of our Educational Award recipients from the  month of August !

36 a wards  were submitted during the 1st month of the Toastmasters year, including 2 DTMs! Click on the table below to see the list of awardees.
 
Each month, ribbons for individual member educational achievements are sent out from the District to the Club Presidents. These ribbons are to be presented to Club Members during a club meeting. The District has ordered more educational achievement ribbons, (currently on back order) and will send out the ribbons as soon as possible. 
Happy Anniversary!
Congratulations to our clubs celebrating anniversaries this month!  
See charter date listed beside club name. 
October 1, 1994
Meets Thursdays at 12 pm
Alberta Health Services (Calgary and Area) Teleconferencing with Quarry Park and Medicine Hat Regional Hospital sites
10301 Southport Lane Southwest Calgary, AB
 
BVC Toastmasters Club  | October 21, 2014
Meets Thursdays, alternating 12:30 PM, 5:05pm
Bow Valley College - Executive Boardroom, S3044 South Campus 345 6th Ave SE Calgary, AB
 
SMART Speakers  | October 21, 2011
Meets Thursday 12:00 pm
SMART HQ 3636 Research Rd NW Calgary, AB
 
Crowfoot Communicators  | October 31, 2013
Meets 2nd & 4th Friday 12:00 PM - 1:00 PM
Associated Engineering 400-600 Crowfoot Cres NW Calgary, AB
Westhills Club  | October 1, 2003
Meets Monday 7:30 pm
SCA Community Centre
277 Strathcona Drive South West Calgary, AB
 
ATB Calgary Campus  | October 24, 2013
Meets Wednesday 12:00 pm
ATB Calgary Campus
3699-63rd Ave NE Calgary, AB
The Leader Letter
The Leader Letter is a monthly email sent to all Club Officers and District Leaders from Toastmasters International. The email contains information and reminders that keep all leaders up to date. 
Click Here for the most recent issue. 
Toastmasters District 42 | www.d42tm.org