Upcoming Deadlines

Point-in-time and Housing Inventory Count Deadline February 6th!

Sheltered & Permanent Housing Projects

PIT/HIC night counts will be conducted at the end of this month!

Agencies will need to conduct a count of all clients in a shelter on a specific night in January. Agencies PIT HIC night will take place on the following days:

Durham Coc PIT HIC takes place on Wednesday, January 24th
NC BoS and Orange CoCs’ PIT HIC takes place on Wednesday, January 31st

Users can view the HMIS Point-In-Time & Housing Inventory Count Process to familiarize themselves with the PIT/HIC process.

All PIT submissions are due by February 6th!

RRH, PSH, and OPH Projects

Run and submit an accurate D006 - 0628 HIC Supplement Report.

ES and TH Projects

Run and submit an accurate D007 - 0630a Sheltered PIT Report.

Submission Links

Submit the HMIS@NCCEH Bed & Unit Inventory Update Form to make sure your Housing Inventory Count is up to date.

Unsheltered & Non-HMIS Projects

Contact your CoC Lead directly for questions and to get involved.

For Durham, please review Housing for New Hope's informational PIT Count webpage
For NC Balance of State, please visit our NC Balance of State-specific PIT and HIC webpage for more detailed information!
For Orange, please coordinate with the Partnership to End Homelessness

HMIS@NCCEH System Changes

Systems Update Meeting Date & Time Change 2024

The first Systems Updates Meeting of 2024 will take place on January 3rd from 10 - 11am (Today!).

Going forward, the Systems Update Meeting will be held on the 1st Wednesday of each month. Meetings will continue to be recorded and uploaded to the News Archive page if you are unable to attend due to other conflicts.

This date was determined from the responses received in our November Survey and announced in December's Newsletter and System Updates meeting. We will re-evaluate the date & time change after a few months to ensure we have the best & time possible that aligns with everyone's schedules.

Updated HMIS Canned Dashboard Reports

WellSky (our HMIS vendor) has announced final updates to the CoC APR & the ESG CAPER reports to the FY24 Data Standards will be released this week! Users will soon be able to run these reports with complete and accurate results.

Other HMIS canned reports still set to be updated:

CE APR and SPM Report – February 15, 2024
PATH Annual Report – March 7, 2024

We will update users once the remaining reports have been updated in HMIS. Grantees should reach out to the HUD Field Office to request an extension for due to software vendor issues.

Hashed HMIS CSV & PATH

There have been delays in updates to the PATH Annual Report that HUD and SAMHSA are aware of. Due to the March 7th delays in the PATH report, HUD has provided another avenue to create PATH reports.

Users will need to use the PATH Report Generator to create their reports in place of the HMIS canned report. Users can find instructions on how to use this generator on the PATH Report Generator Visual Walkthrough document.

Once users develop their PATH report through the generator, they can then upload the report to the PATH Data Exchange (PDX) to submit their reports.

Users will also need to use the Hashed HMIS CSV report to upload to the PATH Report Generator. Use the Dashboard Report: Hashed HMIS CSV in our zenguide article resource page to find out how to run the report.

The Deadline for PDX data submission is January 31st with no flexibility for changes. Make sure your reports are in on time!

Training & Resource Round-Up

System Updates Meeting

Agency Admins should attend the monthly meeting on the first Wednesday to stay on top of all things HMIS. This is your Agency's monthly HMIS meeting to get updates, escalate problems, and give feedback.

Your Next System Update Meeting: January 3rd!

For details and registration, go to NCCEH's calendar event.

10 -11 am
Join Zoom meeting

Agency Administrators, Program Managers, and Supervisors are expected to attend. Agency representatives must share this important information internally with colleagues.

If you missed one, recordings and materials are posted on the News Archive under HMIS System Updates Meetings.

ZenGuide Knowledge Base

If you haven't yet, bookmark this link! https://ncceh.zendesk.com/hc/en-us

The HMIS@NCCEH Zenguide is where you can find tip sheets, guides, and other written tools all in one place!

There are already 94 articles published! You can find instructions for how to run your ESG-CAPER and CoC-APR reports, how to update sub-assessments like Income, and how to manage Households!