Office Hours: 

Mon - Wed 9:00AM - 5:00P

Thurs 9:00AM - 7:00PM

Fri 9:00AM - 3:00PM

www.dullesfarms.com

DULLES FARMS COMMUNITY

UPDATES & REMINDERS

2026 2nd Annual Meeting Notice 

Dear Dulles Farms Homeowner:

As stated in the initial notice dated September 16, 2026, the Association will hold the Annual Meeting on Thursday, November 12th at 6:30pm as required and in accordance with the Dulles Farms Community Association’s Bylaws, Article 2, Section 2.1. Annual Meetings and Administrative Resolution No. 21-02 Procedures Relating to Virtual Annual Meetings. 

Please be advised that the Annual Meeting of the Association will be held virtually again this year via Microsoft Teams. The quorum requirement is 5% of all members in good standing which equates to approximately 91 homes, so your attendance either virtually or by proxy is IMPORTANT. Without achieving a quorum, the Association will not be able to conduct official business, which includes completing the election of members to the Board of Directors. For more information about the Annual Meeting scheduled for November 12th at 6:30 PM via Microsoft Teams, click here.

The purpose of the Annual Meeting is to elect new board members as the terms currently held by June Roman, Tom Ward and William (Bill Wheeler) are expiring. Two of the open seats are for a 3 year term and the other seat is a two year term. Candidate Statements for those who expressed an interest in serving on the Board of Directors can be found on pages 10 & 11 of the recent Newsletter, or by clicking the links below.

June Roman : Candidate Statement

Tom Ward : Candidate Statement

In addition, there are proposed amendments to the Covenants, Conditions, and Restrictions (CC&R's) that require a vote of the HOA membership.

A summary of the proposed changes can be found

by clicking here: Proposed Amendments

Redlined Version:

261026-October-2026-Dulles-Farms-Declaration-Redlined-4917-5922-8380-1.pdf

If voting via Paper Proxy (Click Here), Your paper proxy must be received at the management office located at 25185 Chafee Circle, Aldie, VA 20105 by Noon on Thursday, November 12th, 2026.

We are once again offering the option of for one member of each household to vote electronically using a third-party vendor, VOTE HOA Now. This is a safe and efficient method to increase participation while saving both time and money. Each property with an email on file should have received an email invitation to vote from the Dulles Farms voting site. Please be sure to add this email address (dullesfarms@ivotehoa.com) to your safe sender list/address book so you can participate in the vote.

Voting online is easy and quick! You will have three steps!

1. Receive the email and click the link to go to the voting site

2. Register for the vote by entering your name, email, and creating a password

3. Make your choices on the ballot and submit

When your vote is complete, you will receive both an onscreen confirmation and an email that the vote has been recorded. The entire process takes only a few minutes - less time than it did to read these instructions!

The deadline to submit your vote is by Noon on Thursday, November 12th, 2026.

If you have did not receive a log in or can't find it, please reach out to the manager at the address below and she will send your credentials.

For further assistance, please contact Michelle Johnson at manager@dullesfarms.com.

Westridge Clubhouse, 25185 Chafee Circle

Finance Committee Meeting

The Finance Committee will be meeting at the Westridge Clubhouse on Monday, November 9th, at 7PM. If you are not able to attend in person, please CLICK HERE for the agenda and instructions on how to attend using MS Teams.

Management Office Closed

CAMP's Onsite Management Office will be closed on Wednesday, November 11th in observance of Veterans Day.

To report an after-hours emergency that cannot wait until the next business day, please call : 1-855-477-CAMP (2267).



Thank you,

Management Team

Lightridge High School Theatre Presents

Arthur Miller’s The Crucible

Witchcraft. Vengeance. Truth. Take a trip back in time to the Salem witch trials as Lightridge Theatre presents this chilling classic.

In the insular Puritan community of 1692 Salem, Massachusetts, a group of young girls are found dancing in the woods and immediately fall ill, sparking fears that a sinister force is at work. As long-held grudges turn to violent disputes and the line between truth and pretense grows increasingly blurry, the town’s determination to root out evil becomes more dangerous than the evil itself. Arthur Miller’s remarkable 1953 play remains as relevant as ever, featuring many of your Dulles Farms neighbors in the cast and crew!

This show contains sensitive themes and is not recommended for children in seventh grade and younger.

Performances are November 13th and 14th at 7 pm, and November 15th at 2 pm. Learn more and purchase tickets at www.lightridgetheatre.org.

The Westridge Clubhouse is located at 25185 Chafee Circle

Office Hours: 

Mon - Wed 9:00AM - 5:00PM

Thurs 9:00AM - 7:00PM

Fri 9:00AM - 3:00PM

Tennis Court Update 

Tennis Courts Closed:

The Westridge and VA Manor Tennis Courts will be closed for renovations until further notice.

We will continue to keep the community informed as to the schedule for reopening the courts.

We look forward to our newly reconstructed Tennis Courts and thank you for your cooperation.

You may contact the Management office at 703-542-7555 for further questions.

Annual Inspections Are Now Complete:

The annual property inspections have officially wrapped up; I want to thank everyone for a wonderful inspection season! It was really nice to meet and work with so many of you. Routine inspections continue weekly, but it is important to get your outstanding violations taken care of before the end of the year. If you have abated your violation, please send a photo so we can close the violation. Please take a moment to check your compliance status. 

• Check Your Status: You can easily check your account and review any open items by logging into the Resident Portal.
• Questions, Time Extensions, or Applications: If you have questions about a notice, need to request extra time to complete a repair or maintenance, or need assistance submitting an exterior modification application, please reach out to me directly.

Thank you for your cooperation and for doing your part to keep Dulles Farms looking its best!

Warmly,

Shelby Walker

Covenants Administrator, Dulles Farms Community Association

DulFarms@CiraMail.com | 703-542-7555

Notice Regarding Door Hangers: Front Bed Maintenance, Mowing, & Other Maintenance Issues

Dear Homeowners,

If you recently found a door hanger notice on your front door, please note that these are generally issued to remind residents of community standards regarding front landscaping bed maintenance and lawn mowing. Maintenance of your flower beds and yard is required and must be done on a regular basis in order to remain in compliance. 

To keep Dulles Farms looking neat and well-maintained for everyone, please keep the following guidelines in mind:

• Lawn Care: Ensure your grass is regularly cut (kept at 6 inches or below) and edged along sidewalks, driveways, and curbs are neatly trimmed.
• Bed Maintenance: Remove all weeds from garden beds, tree rings, and pavement joints, and keep shrubs properly pruned.
• Other Maintenance Issues: If there is something written on the bottom, read it carefully, as there are specific items outside of the regular maintenance that need to be taken care of.
• 7-Day Cure Period: Once a notice or door hanger is issued, residents have 7 days to complete the necessary maintenance and cure the violation. For example, if the notice is dated October 20th, you have until October 27th to take care of the noted issue.
• Right to Abate: Please be advised that per community guidelines, if the violation is not cured within the 7-day window, the Association reserves the right to enter the lot and perform the necessary maintenance at the homeowner's expense.

If you have any questions or need to submit photo confirmation once your yard is taken care of, please reach out to our Covenants Administrator at DulFarms@CiraMail.com or by phone at 703-542-7555. Thank you for doing your part to keep Dulles Farms looking beautiful! Your copy should address 3 key questions: Who am I writing for (audience)? Why should they care (benefit)? What do I want them to do (call-to-action)?

Create a great offer by adding words like "free," "personalized," "complimentary," or "customized." A sense of urgency often helps readers take action, so consider inserting phrases like "for a limited time only" or "only 7 remaining!"

Compliance Responsibilities & Resale Reminders 

 Whether you are planning to stay in your home for years to come or are considering moving soon, please remember that all exterior changes require prior approval.

·    Submit Before You Install: Homeowners are responsible for submitting an exterior modification application and receiving approval before beginning any project. While property inspections are completed each year, compliance is ultimately the responsibility of the homeowner. Please note that there is only 1 inspector for the entire community, it is possible to miss items that are out of compliance. As inspections are conducted annually, something missed one year will likely be caught in a subsequent year. Resale inspections are more comprehensive, so...

·    Don't Wait Until You Sell: Please do not delay submitting applications until you decide to put your house on the market. Review timelines are fixed, and if an unapproved modification fails to meet design guidelines, resolving the issue late in the process can cause significant delays.

·    Order Resale Packets Early: If you plan to sell, do not wait until you receive an offer to order your resale packet. Waiting until the last minute risks taking open violations to the closing table.

·    Violations Convey: A property CAN be sold with open compliance violations; however, those unresolved violations convey directly to the new owners.

We Are Here to Help: If you are considering selling your home or simply want to review your property's compliance status, please feel free to reach out with questions. Our Covenants Administrator, Shelby, is happy to assist you through the process!

Fall Maintenance Reminders

With the fall season underway, homeowners are encouraged to complete seasonal exterior maintenance before winter sets in. Essential tasks include power washing siding, decks, and fences to eliminate mildew; clearing out end-of-season garden beds and leaves; and ensuring gutters are free of debris. Don't wait to receive a violation, taking care of these items now prevents property damage and keeps our neighborhood looking its best year-round!

• Power Washing: Clean siding, decks, fences, and walkways to remove mold, algae, and grime build-up from the spring and summer months. If you already have an open violation for this, make sure you take care of it before the weather gets too cold. 

• Garden Beds & Landscaping: Cut back dead perennials, clear out end-of-season garden beds, remove fallen leaves, and ensure all climbing vines or vegetation are properly trimmed back. Our Covenants Administrator will be issuing violations for unsightly gardens, please ensure you clean these areas at the end of the growing season. 

• Gutters & Drainage: Clear gutters and downspouts of fallen leaves and debris to ensure proper drainage before colder weather sets in.

Thank you for your cooperation and for doing your part to maintain the beauty of our community!

What If You Receive a Final Notice with a Hearing Date Set?



• Don't Panic, But Don't Ignore It: Reaching the final notice stage means an open item has gone unresolved. Under Virginia law, the Association must offer you due process before any monetary charges can be assessed.
• Correct it Before the Hearing: If you resolve the issue or submit the required application prior to the scheduled hearing date, the hearing can usually be canceled!
• Attend the Hearing or Request a Schedule: You have the right to speak with the Covenants Committee at the hearing to discuss the issue, share extenuating circumstances, or request an extension/maintenance plan. The goal is always to achieve compliance, not to assess fines.

Check Your Compliance

With annual inspections currently underway, please take a moment to check your account for any open violations you may have missed in the mail. Keeping track of your compliance ensures you can resolve issues early and avoid reaching a final notice, which includes a hearing date and potential fines added to your account.

You can check your status or reach out to us at any time:

• Resident Portal: Log in online to view your account status instantly.
• Email: DulFarms@CiraMail.com
• Phone: 703-542-7555

If you have any questions or need clarification on a notice, please don't hesitate to contact the office!

Received a Notice in the Mail?

Here’s How to Read It!

We know that receiving an official letter from the Association can sometimes feel intimidating, but please rest assured—these letters are not meant to be threatening or confrontational.

When a notice is sent, it is simply part of our administrative role to maintain consistent standards across Dulles Farms and keep our neighborhood looking its best. The legal language or specific rule references included in the letter are there because our governing documents require us to cite the official guidelines for full transparency, so you know exactly which rule applies.

If you receive a Notice of Violation or Courtesy Notice in the mail, here is a quick guide on what key details to look for and what steps to take next:

• Check the "Notice Type" & Header
• Notice Type: Look near the top right or center of the letter (e.g., Courtesy Reminder, First Courtesy Notice). A courtesy notice is simply an initial heads-up to let you know an item needs attention—not an immediate fine or penalty.
• Notice ID & Account Number: Keep these handy whenever you contact management so we can pull up your file instantly.

• Read the Violation Details & Location
• The body of the letter specifies the exact item observed (e.g., unapproved landscaping modifications, overgrown grass, missing shutter) and where on the property it was noted (e.g., Front Yard, Rear Yard).

• Look for the "To Bring This Property Into Compliance" Section
• The letter outlines the specific action required to resolve the issue. This usually involves one of two options:
• Correcting the item (e.g., mowing the lawn, repairing a fence, or removing a noncompliant item).
• Submitting an Application (e.g., submitting an Architectural Exterior Modification Application to our Covenants Administrator if you made a change or addition).

• Already Fixed It? Send Us a Photo!
• If you have already addressed the issue, you don't need to call—simply send an email with a photo confirmation to DulFarms@CiraMail.com and reference your property address in the subject line.

• Questions or Need More Time?
• If you have questions about the notice, need clarification on guidelines, or need extra time to complete a repair, please reach out to us right away! We are happy to work with you.

📍 Onsite Office: Westridge Clubhouse (25185 Chafee Cir)

📞 Phone: 703-542-7555

✉️Email: DulFarms@CiraMail.com

MOST EXTERIOR MODIFICATIONS REQUIRE PRIOR APPROVAL 

If you are planning on doing any exterior modifications, please review the Design Guidelines and complete the Exterior Modification Application (links below). If you have questions about exterior modifications or other covenant's related items, please do not hesitate to contact Shelby at covenantsadmin@dullesfarms.com or 703-542-7555!

24/7 Towing for Dulles Farms

Towing on PRIVATE ROADS maintained by the HOA is being enforced by Battlefield Towing for vehicles that are parked illegally. 

Illegally parking in these areas is cause for immediate towing per the Dulles Farms Parking Policy: Dulles Farms Parking Policy.

If your vehicle is towed, please contact Battlefield Towing.

The HOA Management Office does not have the authority to tow or issue violations on VDOT maintained roads and residents can contact the Sheriff’s non-emergency number at 703-777-1021 if they notice an illegally parked vehicle on a VDOT road.

~Thank you~

E-Bike and E-Scooter Safety Program

Loudoun County Sheriff’s Office (LCSO) has launched an e-bike safety program, aimed at addressing growing concerns about juvenile e-bike activity across the county. 

Residents can now submit e-bike safety concerns directly through the LCSO's online traffic complaint form at this direct link. 

For more information, click link below:

LCSO Launches Proactive E-Bike Safety Program

loudoun.gov

After Hours Dropbox

If you need to drop off applications or paperwork after management office hours or during office closures, we do have a Dropbox located at the Westridge Clubhouse to the right of the front door. The address of the Westridge Clubhouse (HOA Management Office) is located at 25185 Chafee Circle.

Please keep in mind, we do not accept HOA Assessment checks at the office. These need to be mailed to the address listed on the statement.

Association Office and Clubhouse Information

Westridge Clubhouse

(Management Office Location)

25185 Chafee Circle

Aldie, VA 20105

703-542-7555

Hours of Operation:

Mon - Wed | 9:00 am - 5:00 pm

Thurs | 9:00 am - 7:00 pm

Fri | 9:00 am - 3:00 pm

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Virginia Manor Clubhouse

25930 Lennox Hale Drive

Aldie, VA 20105

AFTER HOURS EMERGENCY

Dulles Farms Master Association:

For any after-hours issues pertaining to the single family/townhomes in Dulles Farms, please call (855) 477-CAMP.

Virginia Manor Condos: For any afer-hours issues pertaining to the Virginia Manor Condos, please call Sentry Management at 540-751-1888. Please follow the prompts to be directed to the on-call manager.

Westridge Condos: For any after-hours issues pertaining to the Westridge Condos, please call SCS at 301-446-2635.

Community Association Management Professionals

Customer Service 855-477-CAMP

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On-Site Manager:

Michelle Johnson

manager@dullesfarms.com



On-Site Administrative Assistant:

Denise Sisak

assistant@dullesfarms.com

On-Site Covenants Administrator:

Shelby Walker

covenantsadmin@dullesfarms.com