DULLES FARMS COMMUNITY

UPDATES & REMINDERS

August 2026 Board of Director's Meeting

The Board of Directors will be meeting on Thursday, August 13th at 6:30 pm. The meeting will be conducted via Microsoft Teams and the link can be found in the agenda. To view the agenda, please CLICK HERE.

Virginia Manor Pool Party!

Please come to the Virginia Manor Pool, 25930 Lennox Hale Drive, to enjoy food, family and fun!

Back to School

LCPS starts Monday, August 17th!

Wishing all of or our Dulles Farms Students a happy and safe start to the school year! 

LCPS School Calendar 

To all of our wonderful neighbors, please be sure to obey all traffic rules!!

Annual Property Inspections 

Dear Neighbors,

As our annual community inspections continue, I wanted to share a quick reminder of the main items I am looking for as I walk the property. Keeping these areas maintained helps keep our community beautiful and protects everyone's property values.

During my walkthroughs, I am primarily checking for:

• Lawn & Landscaping: Lawns that need mowing, edging, or weeding, dead trees or shrubs that need removal, flower beds that need weeding & trimming, and trees that overhang sidewalks or property lines.
• Property Maintenance: Mold or mildew on siding, peeling paint, torn window screens, and missing shutters or gutters.
• Fences & Decks: Loose or missing boards, leaning fence sections, and decks or fences in need of power washing or staining/painting.
• Unapproved Exterior Modifications Exterior changes made without prior written approval from the Association. This includes things like: Landscaping installations, garden beds & boxes, exterior lighting changes, steppingstone walkways, patios, decks, fences, solar panels, etc. 

As a reminder, I will be wearing a high-visibility vest with "Dulles Farms" on the back during my inspections. If your townhome yard is not accessible from the street, I may need to take a photo over the fence line to inspect the rear exterior.

If you have already noticed an item on your property that needs attention and are working to fix it, thank you for your proactivity! Please feel free to reach out if you have any questions or need to submit an exterior modification application.

Thank you for your cooperation and for doing your part to keep Dulles Farms looking its best.

Dulles Farms August Property Inspections: 

• Sprinter Terrrace
• Country Inn Terrrace
• Fraser Downs Terrace
• Wooden Horse Terrace
• Beckett Farms Terrace

Please note: This schedule is subject to change. The Covenants Administrator is working hard to maintain compliance and do thorough inspections. Thank you for understanding!

Click Here for the updated schedule

Check Your Compliance

With annual inspections currently underway, please take a moment to check your account for any open violations you may have missed in the mail. Keeping track of your compliance ensures you can resolve issues early and avoid reaching a final notice, which includes a hearing date and potential fines added to your account.

You can check your status or reach out to us at any time:

• Resident Portal: Log in online to view your account status instantly.
• Email: DulFarms@CiraMail.com
• Phone: 703-542-7555

If you have any questions or need clarification on a notice, please don't hesitate to contact the office!

Received a Notice in the Mail?

Here’s How to Read It!

We know that receiving an official letter from the Association can sometimes feel intimidating, but please rest assured—these letters are not meant to be threatening or confrontational.

When a notice is sent, it is simply part of our administrative role to maintain consistent standards across Dulles Farms and keep our neighborhood looking its best. The legal language or specific rule references included in the letter are there because our governing documents require us to cite the official guidelines for full transparency, so you know exactly which rule applies.

If you receive a Notice of Violation or Courtesy Notice in the mail, here is a quick guide on what key details to look for and what steps to take next:

• Check the "Notice Type" & Header
• Notice Type: Look near the top right or center of the letter (e.g., Courtesy Reminder, First Courtesy Notice). A courtesy notice is simply an initial heads-up to let you know an item needs attention—not an immediate fine or penalty.
• Notice ID & Account Number: Keep these handy whenever you contact management so we can pull up your file instantly.
• Read the Violation Details & Location
• The body of the letter specifies the exact item observed (e.g., unapproved landscaping modifications, overgrown grass, missing shutter) and where on the property it was noted (e.g., Front Yard, Rear Yard).
• Look for the "To Bring This Property Into Compliance" Section
• The letter outlines the specific action required to resolve the issue. This usually involves one of two options:
• Correcting the item (e.g., mowing the lawn, repairing a fence, or removing a noncompliant item).
• Submitting an Application (e.g., submitting an Architectural Exterior Modification Application to our Covenants Administrator if you made a change or addition).
• Already Fixed It? Send Us a Photo!
• If you have already addressed the issue, you don't need to call—simply send an email with a photo confirmation to DulFarms@CiraMail.com and reference your property address in the subject line.
• Questions or Need More Time?
• If you have questions about the notice, need clarification on guidelines, or need extra time to complete a repair, please reach out to us right away! We are happy to work with you.

📍 Onsite Office: Westridge Clubhouse (25185 Chafee Cir)

📞 Phone: 703-542-7555

✉️Email: DulFarms@CiraMail.com

Schedule Appointments Only

If you have questions about a violation letter or an exterior modification application, please email dulfarms@ciramail.com and be sure to include your name, home address and the subject matter.

We do understand that residents may want to speak in person to the covenants administrator and we encourage you to make an appointment by calling 703-542-7555 to ensure ample time for your questions and concerns to being addressed in the appropriate manner.

Please note, if you elect to walk-in to discuss your applications or violations, your concerns may not immediately be addressed if the staff is unavailable.

Thank you for your understanding and consideration.

Mail Delay

Management has been made aware that there is a delay in the postal service. If you have received back-to-back violation letters in a short amount of time OR have only just received a letter dated 7/6/26, please contact Shelby, our Covenants Administrator, at DulFarms@CiraMail.com. 

MOST EXTERIOR MODIFICATIONS REQUIRE PRIOR APPROVAL 

If you are planning on doing any exterior modifications, please review the Design Guidelines and complete the Exterior Modification Application (links below). If you have questions about exterior modifications or other covenant's related items, please do not hesitate to contact Shelby at covenantsadmin@dullesfarms.com or 703-542-7555!

24/7 Towing for Dulles Farms

Towing on PRIVATE ROADS maintained by the HOA is being enforced by Battlefield Towing for vehicles that are parked illegally. 

Illegally parking in these areas is cause for immediate towing per the Dulles Farms Parking Policy: Dulles Farms Parking Policy.

If your vehicle is towed, please contact Battlefield Towing.

The HOA Management Office does not have the authority to tow or issue violations on VDOT maintained roads and residents can contact the Sheriff’s non-emergency number at 703-777-1021 if they notice an illegally parked vehicle on a VDOT road.

~Thank you~

E-Bike and E-Scooter Safety Program

Loudoun County Sheriff’s Office (LCSO) has launched an e-bike safety program, aimed at addressing growing concerns about juvenile e-bike activity across the county. 

Residents can now submit e-bike safety concerns directly through the LCSO's online traffic complaint form at this direct link. 

For more information, click link below:

LCSO Launches Proactive E-Bike Safety Program

loudoun.gov

After Hours Dropbox

If you need to drop off applications or paperwork after management office hours or during office closures, we do have a Dropbox located at the Westridge Clubhouse to the right of the front door. The address of the Westridge Clubhouse (HOA Management Office) is located at 25185 Chafee Circle.

Please keep in mind, we do not accept HOA Assessment checks at the office. These need to be mailed to the address listed on the statement.

Association Office and Clubhouse Information

Westridge Clubhouse

(Management Office Location)

25185 Chafee Circle

Aldie, VA 20105

703-542-7555

Hours of Operation:

Mon - Wed | 9:00 am - 5:00 pm

Thurs | 9:00 am - 7:00 pm

Fri | 9:00 am - 3:00 pm

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Virginia Manor Clubhouse

25930 Lennox Hale Drive

Aldie, VA 20105

AFTER HOURS EMERGENCY

Dulles Farms Master Association:

For any after-hours issues pertaining to the single family/townhomes in Dulles Farms, please call (855) 477-CAMP.

Virginia Manor Condos: For any afer-hours issues pertaining to the Virginia Manor Condos, please call Sentry Management at 540-751-1888. Please follow the prompts to be directed to the on-call manager.

Westridge Condos: For any after-hours issues pertaining to the Westridge Condos, please call SCS at 301-446-2635.

Community Association Management Professionals

Customer Service 855-477-CAMP

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On-Site Manager:

Michelle Johnson

manager@dullesfarms.com



On-Site Administrative Assistant:

Denise Sisak

assistant@dullesfarms.com

On-Site Covenants Administrator:

Shelby Walker

covenantsadmin@dullesfarms.com