DULLES FARMS COMMUNITY

 UPDATES & REMINDERS

Covenants Committee Meeting

The Covenants Committee meeting will be held on Wednesday, September 23, 2026, 6PM at the Virginia Manor Clubhouse. CLICK HERE for instructions on how to attend MS Teams. Please CLICK HERE for the Agenda. 

Social Committee Meeting

The Social Committee will be meeting at the Westridge Clubhouse on Thursday, September 24, 2026 at

7PM. Please Click Here for the Agenda

2026 Annual Meeting Notice 

Dear Dulles Farms Homeowner:

In accordance with the Dulles Farms Community Association’s Bylaws, Article 2, Section 2.1. Annual Meetings and Administrative Resolution No. 21-02 Procedures Relating to Virtual Annual Meetings, please be advised that this is the first notice regarding the Annual Meeting of the Association.

The Annual Meeting will be held virtually on Thursday, November 12, 2026, at 6:30 pm. via Microsoft Teams and the online Election will be facilitated using the online voting platform VoteHOANow. The purpose of the Annual Meeting is to vote to elect three board members as these terms are expiring. If you are interested in serving on the Board of Directors, please complete the candidate nomination petition below and return it to the HOA management office via email or hard copy.

In addition to the Board election results being presented during the Annual Meeting, an update will be provided as to the current state of the Association, the various accomplishments made throughout the year, and the opportunity to engage with Board members to provide answers to any questions you may have.

You will receive a second notice regarding additional details of the meeting as well as the date for “Meet the Candidates” night. This package will also include the Candidate Statements that have been received. If we can be of further assistance or if you are interested in serving on the Board and have questions, please feel free to contact our management office at manager@dullesfarms.com or at 703-542-7555.

CALL FOR CANDIDATES

Dear Dulles Farms Homeowner,

As we are preparing for this year's Annual Meeting and Election, we would like to take this opportunity to provide you with the CANDIDATE NOMINATION PETITION. This form can also be found on the Dulles Farms website https://dullesfarms.com/.

This year we will have three (3) open seats on the Board of Directors, 2 of which is for a 3-year term and the other for a two year term. In order to be included as a candidate for a position on the Board of Directors, this form will have to be completed and returned to the Management office located at 25185 Chafee Circle or via email at manager@dullesfarms.com no later than 5PM on Thursday, October 8th, 2026 by 5:00 pm. Nominations received after this date will not be accepted. 

Being a member of an Association's Board of Directors is a wonderful way to serve your community. If you are contemplating whether you are able to take on this role, we ask that you please refer to our article titled "What it Takes to be Successful on a Board of Directors."

We look forward to receiving your Candidate Statement by October 8th and hope to see you virtually at this year's annual meeting on November 12th. Please look for more information about the Annual meeting in the coming weeks.

ELECTION AD HOC COMMITTEE VOLUNTEERS NEEDED

The Dulles Farms Election Ad Hoc Committee is currently seeking volunteers to assist with preparations for the upcoming Board of Director's Annual Meeting election, which is scheduled for Thursday, November 12th, 2026. 

The time commitment is minimal, requiring less than 6 hours, and will end before the holiday rush! 

Please complete the attached committee interest form and if you have any questions, please email manager@dullesfarms.com. Thank you! 

 Virginia Manor Fitness Center Closure

The Virgina Manor Fitness Center will be closed on September 23 and 24 for maintenance. Dulles Farms residents are welcome to use the Westridge Fitness Center located at 25185 Chafee Circle between the hours of 4AM to 12AM. Please note, residents must be vacated from the building no later than 12AM. 

We appreciate your patience and understanding.

Tennis Court Reminder!



While the VA Manor Tennis Courts are being rennovated, the Westridge Tennis Court is available for all Dulles Farms Residence to use!

Compliance Responsibilities & Resale Reminders 

 Whether you are planning to stay in your home for years to come or are considering moving soon, please remember that all exterior changes require prior approval.

·    Submit Before You Install: Homeowners are responsible for submitting an exterior modification application and receiving approval before beginning any project. While property inspections are completed each year, compliance is ultimately the responsibility of the homeowner. Please note that there is only 1 inspector for the entire community, it is possible to miss items that are out of compliance. As inspections are conducted annually, something missed one year will likely be caught in a subsequent year. Resale inspections are more comprehensive, so...

·    Don't Wait Until You Sell: Please do not delay submitting applications until you decide to put your house on the market. Review timelines are fixed, and if an unapproved modification fails to meet design guidelines, resolving the issue late in the process can cause significant delays.

·    Order Resale Packets Early: If you plan to sell, do not wait until you receive an offer to order your resale packet. Waiting until the last minute risks taking open violations to the closing table.

·    Violations Convey: A property CAN be sold with open compliance violations; however, those unresolved violations convey directly to the new owners.

We Are Here to Help: If you are considering selling your home or simply want to review your property's compliance status, please feel free to reach out with questions. Our Covenants Administrator, Shelby, is happy to assist you through the process!

Important Information:

Landscape & Lawn Maintenance Reminders

As part of our ongoing efforts to keep our community looking its best, we are conducting routine property inspections. Please note that grass inspections are completed weekly in Westridge and Virginia Manor.

If you receive a door hanger notice regarding your grass or landscaping, please take a moment to review the following guidelines:



• 7-Day Cure Period: Property owners have 7 days from the date the notice is issued to resolve the specified lawn or landscaping issue. This means, if the date of your notice is September 7, you have until September 14 to cure the violation.

• Association Right to Cure: If the violation is not cured within 7 days, the association reserves the right to enter the lot to complete the necessary maintenance at the owner's expense.

• Maximum Grass Height: Lawn turf must be maintained at 6 inches or below at all times.

• Curbs & Edging: Maintenance of the grass along the curb and street edge in front of your property is also the homeowner's responsibility.

• Planning Travel? If you plan to be away or traveling for an extended period, please remember to arrange for regular lawn care service in advance so your grass does not exceed the maximum height while you are out of town.

• Questions? If you're not sure what the violation is referencing, please give us a call at 703-542-7555 or send us an email at DulFarms@CiraMail.com

Thank you for your cooperation and for doing your part to maintain the beauty of our community!

Dulles Farms September Property Inspections: 



• Hayfield Orchard Way
• Lennox Hale - 25847-26021
• Lilac Oaks Pl
• Mustang Drive
• Quickstep Pl
• Wind Dancer Ct
• Windsor Gate Circle

Please note: This schedule is subject to change. The Covenants

Administrator is working hard to maintain compliance and do thorough

inspections. Thank you for understanding!

Click Here for the updated schedule

Check Your Compliance

With annual inspections currently underway, please take a moment to check your account for any open violations you may have missed in the mail. Keeping track of your compliance ensures you can resolve issues early and avoid reaching a final notice, which includes a hearing date and potential fines added to your account.

You can check your status or reach out to us at any time:

• Resident Portal: Log in online to view your account status instantly.
• Email: DulFarms@CiraMail.com
• Phone: 703-542-7555

If you have any questions or need clarification on a notice, please don't hesitate to contact the office!

Received a Notice in the Mail?

Here’s How to Read It!

We know that receiving an official letter from the Association can sometimes feel intimidating, but please rest assured—these letters are not meant to be threatening or confrontational.

When a notice is sent, it is simply part of our administrative role to maintain consistent standards across Dulles Farms and keep our neighborhood looking its best. The legal language or specific rule references included in the letter are there because our governing documents require us to cite the official guidelines for full transparency, so you know exactly which rule applies.

If you receive a Notice of Violation or Courtesy Notice in the mail, here is a quick guide on what key details to look for and what steps to take next:

• Check the "Notice Type" & Header
• Notice Type: Look near the top right or center of the letter (e.g., Courtesy Reminder, First Courtesy Notice). A courtesy notice is simply an initial heads-up to let you know an item needs attention—not an immediate fine or penalty.
• Notice ID & Account Number: Keep these handy whenever you contact management so we can pull up your file instantly.

• Read the Violation Details & Location
• The body of the letter specifies the exact item observed (e.g., unapproved landscaping modifications, overgrown grass, missing shutter) and where on the property it was noted (e.g., Front Yard, Rear Yard).

• Look for the "To Bring This Property Into Compliance" Section
• The letter outlines the specific action required to resolve the issue. This usually involves one of two options:
• Correcting the item (e.g., mowing the lawn, repairing a fence, or removing a noncompliant item).
• Submitting an Application (e.g., submitting an Architectural Exterior Modification Application to our Covenants Administrator if you made a change or addition).

• Already Fixed It? Send Us a Photo!
• If you have already addressed the issue, you don't need to call—simply send an email with a photo confirmation to DulFarms@CiraMail.com and reference your property address in the subject line.

• Questions or Need More Time?
• If you have questions about the notice, need clarification on guidelines, or need extra time to complete a repair, please reach out to us right away! We are happy to work with you.

📍 Onsite Office: Westridge Clubhouse (25185 Chafee Cir)

📞 Phone: 703-542-7555

✉️Email: DulFarms@CiraMail.com

MOST EXTERIOR MODIFICATIONS REQUIRE PRIOR APPROVAL 

If you are planning on doing any exterior modifications, please review the Design Guidelines and complete the Exterior Modification Application (links below). If you have questions about exterior modifications or other covenant's related items, please do not hesitate to contact Shelby at covenantsadmin@dullesfarms.com or 703-542-7555!

24/7 Towing for Dulles Farms

Towing on PRIVATE ROADS maintained by the HOA is being enforced by Battlefield Towing for vehicles that are parked illegally. 

Illegally parking in these areas is cause for immediate towing per the Dulles Farms Parking Policy: Dulles Farms Parking Policy.

If your vehicle is towed, please contact Battlefield Towing.

The HOA Management Office does not have the authority to tow or issue violations on VDOT maintained roads and residents can contact the Sheriff’s non-emergency number at 703-777-1021 if they notice an illegally parked vehicle on a VDOT road.

~Thank you~

E-Bike and E-Scooter Safety Program

Loudoun County Sheriff’s Office (LCSO) has launched an e-bike safety program, aimed at addressing growing concerns about juvenile e-bike activity across the county. 

Residents can now submit e-bike safety concerns directly through the LCSO's online traffic complaint form at this direct link. 

For more information, click link below:

LCSO Launches Proactive E-Bike Safety Program

loudoun.gov

After Hours Dropbox

If you need to drop off applications or paperwork after management office hours or during office closures, we do have a Dropbox located at the Westridge Clubhouse to the right of the front door. The address of the Westridge Clubhouse (HOA Management Office) is located at 25185 Chafee Circle.

Please keep in mind, we do not accept HOA Assessment checks at the office. These need to be mailed to the address listed on the statement.

Association Office and Clubhouse Information

Westridge Clubhouse

(Management Office Location)

25185 Chafee Circle

Aldie, VA 20105

703-542-7555

Hours of Operation:

Mon - Wed | 9:00 am - 5:00 pm

Thurs | 9:00 am - 7:00 pm

Fri | 9:00 am - 3:00 pm

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Virginia Manor Clubhouse

25930 Lennox Hale Drive

Aldie, VA 20105

AFTER HOURS EMERGENCY

Dulles Farms Master Association:

For any after-hours issues pertaining to the single family/townhomes in Dulles Farms, please call (855) 477-CAMP.

Virginia Manor Condos: For any afer-hours issues pertaining to the Virginia Manor Condos, please call Sentry Management at 540-751-1888. Please follow the prompts to be directed to the on-call manager.

Westridge Condos: For any after-hours issues pertaining to the Westridge Condos, please call SCS at 301-446-2635.

Community Association Management Professionals

Customer Service 855-477-CAMP

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On-Site Manager:

Michelle Johnson

manager@dullesfarms.com



On-Site Administrative Assistant:

Denise Sisak

assistant@dullesfarms.com

On-Site Covenants Administrator:

Shelby Walker

covenantsadmin@dullesfarms.com