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2022-2023 Program Enrollment

Welcome to the 2022-2023 program year!


As our systems transition to the new year, some information to keep in mind:

  • 4-H Online will be shut down until September 12. You will not be able to access your 4-H Online account until after that date. We will send an email through 4-H Online when it is open for enrollment.
  • We use the 2021-2022 and the 2022-2023 email lists from 4-H Online until November 15. After November 15, we will only email those who have registered in 4-H Online (or Volunteer Central for volunteers) for the 2022-2023 program year.
  • After you receive the notice that enrollment is open for the year, please enroll as soon as you know you are joining the program for the year! 


Current Volunteers: 


The process for current volunteers is changing and becoming easier! You will only be asked to make sure your Volunteer Central profile information is up-to-date and complete the Child Abuse Reporting Protocol module in Volunteer Central by December (if you have not yet already completed it) this year. If you need help completing the module, you are welcome to make an appointment to complete it at the Extension office.

  1. Gold level volunteers do not have to re-enroll in 4-H Online yourselves (but you will still have your 4-H Online account). If you have kids in 4-H Online, you are welcome to re-enroll your profile when you do theirs; otherwise, our office is going to take care of this for all volunteers starting this next program year. Administrative leaders will still have club login access to pull your club roster from 4-H Online.
  2. You do not have to re-authorize your background check; the annual background checks are now automatically run during your birth month. You will receive an automated email from the system on the 15th of the month prior to your birth month with details explaining how this works and asking you to update your information if any has changed. If you are changing clubs or projects, you will need to contact the office to make these changes.
  3. You also do not have to renew the Code of Conduct or Media/Medical information every year. On occasion, the Code of Conduct is updated and if that occurs, you will be notified and given a 3-month window to review and sign the new version. We highly recommend reviewing your medical information when you review your profile information and update any information needed.
  4. Resigning? Please contact the office so that we can mark you as resigned in the system.


New Volunteers: 


Are you considering volunteering as a Gold or Silver level volunteer? Apply online at: https://msu.samaritan.com/custom/502/#/volunteer_home

Fall TSC Paper Clover Campaign: October 5-16, 2022


Support 4-H youth from Oct. 5-16, 2022 by purchasing a paper clover both online or in Tractor Supply Co. (TSC) stores for just $1!


Funds from the TSC Paper Clover Campaign at the Delta Township and Charlotte stores are used to support scholarships for Eaton County 4-H youth participation in state and national 4-H events, such as 4-H Exploration Days, 4-H Capitol Experience, 4-H Great Lakes and Natural Resources Camp, Citizenship Washington Focus, and more.


https://www.canr.msu.edu/events/tractor-supply-co-paper-clover-campaign

National 4-H Week: October 2-8, 2022


For over 100 years, 4‑H has inspired families, shaped careers, and impacted communities. From October 2-8, we will celebrate the impact of 4‑H during National 4‑H Week. Here are some ways you can celebrate 4‑H!


Wear Your 4‑H Gear — Nothing says 4‑H pride like a 4‑H tee! Dress yourself (or the entire family – pets included!) in 4‑H green and clover gear.


Shout-Out a 4‑H’er — Recognize the hard work and dedication of 4‑H’ers by shouting out one youth or an entire club on social media, in a local newspaper or other media.


Storefront Displays/Information Booths — In some communities, you can ask local businesses to display 4‑H posters, flyers, showcase the work of 4-H'ers, or host a table to share information about your local 4‑H program. Stores may also be willing to dedicate their entire storefront to 4‑H signs, memorabilia, and décor for the week.


Become a 4‑H Volunteer —If you are a 4‑H alum, you might be looking for ways to reconnect with 4‑H. Consider giving your time to a local 4‑H club by becoming a volunteer.


Share Your 4‑H Story — Take to social media to share a 4‑H memory, express how 4‑H shaped who you are today, describe what 4‑H means to you, post an old 4‑H photo, or shout-out your 4‑H club.


Have a 4‑H Reunion — 4‑H alumni often credit 4‑H for the connections they’ve made, remembering the friends they made and those who they may still keep in touch with today. Gather your old 4‑H friends and spend some time together reminiscing on your 4‑H experience or recreate a 4‑H project together!


Send a 4‑H ‘Thank You’ — We all have a reason to thank our local 4‑H staff, leaders and supporters. To show your appreciation, send a handwritten ‘thank you’ note to someone who has supported youth and made a difference.


Give Back — Local programs are always looking for resources to continue growing 4-H for the future. Help programs thrive by making a donation that can help support your county 4-H program.


Adapted from: https://4-h.org/about/blog/10-ways-to-celebrate-national-4-h-week/ 

Upcoming County 4-H Events and Activities
Visit our county 4-H events calendar

Extension office hours


The Extension office is open generally from 9am - 5pm and closed from noon to 1pm, Monday through Friday.


We may be closed occasionally due to the availability of staff. Please be patient with us if we are closed on short notice! You are always welcome to call the office to check hours prior to making the trip. Our phone number is 517-543-2310.


The Extension office will be closed on 9/5 for Labor Day and on 9/8 for staff professional development.

Self Care for Your Mental Health


Although Chevelle Hughes is almost done with her term as an AmeriCorps member, it is not too late to join one of her programs! Her last SPIN Club, Self Care for Your Mental Health, will be daily from 9/6 to 9/9, from 6-7pm via Zoom. 


If you are interested in attending this series, please email Chevelle at hughe421@msu.edu or comment on the Facebook group at https://www.facebook.com/groups/EatonCountySPIN

Horse youth, volunteers, and families: Opinion needed!


The Eaton County Horse Development Committee (HDC) provides guidance for youth and volunteers involved in the county 4-H horse program, including offering educational clinics and programs and guides the State 4-H Horse Show selection process. Any 4-H youth member and Gold level volunteer may be involved in HDC (only youth vote) and HDC consists of a youth board (currently vacant) and an adult advisor. Note that HDC is a different entity than the horse program run through the Eaton County Fair, although the two historically have partnered together.


HDC discussed in their March 2022 meeting about disbanding or continuing the group and decided to revisit the discussion this fall if there is renewed interest in the 2022-2023 program year. HDC has had continual low attendance and interest from Eaton County 4-H horse participants the past few years and needs active involvement in order to continue. HDC would like feedback from all those involved in the 4-H horse project to help guide the direction of the group.


Take the survey by October 1: https://msu.co1.qualtrics.com/jfe/form/SV_eSfvC2JHe4Cgsia

County Awards - Due September 15!

Did you or a youth you know work hard and grow personally this past year in their 4-H projects? How about a club or volunteer that went above and beyond? Consider applying or nominating them for an Eaton County 4-H award! Award categories include:

  • Young Achievers (recognition of work in a project area, ages 8-11)
  • County Medal (recognition of work in a project area, ages 12-19)
  • Achievement, Citizenship, and Leadership (recognition of work in each of those areas (3 separate awards), ages 15-19)
  • "I Dare You" Leadership award (recognition of work in leadership, youth in 9th, 10th, or 11th grade)
  • 4-H Key Club Award (overall 4-H career, age 15-19)
  • Outstanding Teen Leader (13-19 in leadership)
  • Outstanding Leader (Gold level volunteers
  • Club Community Service and Club Recreation (2 separate awards for clubs)
  • Friend of 4-H (any individual or business that supports the 4-H program)


Any youth, volunteer, and club enrolled in Eaton County 4-H for the year may apply for their appropriate category! You do not need to be in a top show ranking or show at the fair at all - these awards are based on your efforts throughout the year. Volunteers may nominate youth according to the instructions or by suggesting that youth fill out the appropriate award. Note that volunteer signatures are not required for most awards again this year; however, volunteers may submit a paragraph of recommendation to the Extension office for youth that have submitted an award if they wish to provide additional information that may help the selection committee.

 

The deadline for county 4-H awards is September 15, 2022 and awards can be submitted online via Google Forms or fill out the PDF and submit it to the Extension office. Award winners will be invited to attend and will be recognized at the annual 4-H Participation Celebration awards banquet, which will be held in early November (exact date TBD).

 

For more information on each award, requirements, and the application forms, visit: https://www.canr.msu.edu/eaton/eaton_county_4_h/eaton_county_4_h_associations_and_committees/4_h_advisory_council#awards

Save the Date - Upcoming County Meetings (In-person meetings with virtual option)

All meetings will be in-person at the PMR (basement conference room at the Extension office building) and will offer a Zoom option to connect virtually to the meetings, unless otherwise indicated. If you would like a virtual connection option for these meetings, please use the Zoom registration link for each meeting to register. Once you are registered, you will receive an email with the connection information. If nobody is registered for the Zoom option by 5pm the day of the meeting, Zoom connection will not be set up.


  • 4-H Council: Monday, September 26, at 7pm, in the PMR. Register for the Zoom option: https://msu.zoom.us/meeting/register/tJcrceqvrTgqGNywPgbGBk5Ge-lxVtzItVgp 
  • Open to all regardless of project area! Every club is encouraged to send at least 1 volunteer and 1 youth to every Council meeting.
  • This meeting will feature officer elections (youth and Gold level volunteer board), awards and banquet updates, and programming ideas for the upcoming year. 
  • Junior Livestock Association: Monday, October 10, 7pm, PMR. Register for the Zoom option: https://msu.zoom.us/meeting/register/tJcrceqvrTgqGNywPgbGBk5Ge-lxVtzItVgp 
  • Open to all youth and volunteers in the beef, dairy beef/feeders, sheep, and swine project areas.
  • This meeting will feature officer elections (youth board) and sale committee discussion.
  • Small Animal Association: Thursday, October (exact date TBD), 7pm, PMR. A Zoom option will be available to register for once the date has been set.
  • Open to all youth and volunteers in the poultry, rabbit/cavy, and goat project areas.
  • This meeting will feature officer elections (youth board and species representatives) and wrap-up from the 2022 sale.

4-H Jr Livestock Association and Small Animal Sale Updates

Reminder: Thank yous


This is a reminder that per the sale rules in JLA's bylaws, all youth who sold in the JLA sale must turn in thank yous or verify they are sent with the Extension office before you will be allowed to pick up your check.

If you have not done so already, you can let us know you've sent them in a couple of ways (any of these methods are OK):

  • Turn in the thank you cards (stamped and fully addressed) to the Extension office (NOT the fair office). Please make sure to visit the inside of the office - cards dropped in the mail box outside the door get mixed in with our other outgoing mail and don't get checked off the list!
  • Submit proof of mailing by emailing a photo of your thank you cards getting mailed, show a photo of your cards being mailed on your phone when you pick up your check, or show the postage receipt.

If you have questions, please call the office!

Sale checks: SOON


We have received enough payments and are working on getting checks cut! We expect checks to be available mid-late week next week. We will send an email and post on social media when checks are available for pick up at the office. Please wait until you receive that notice before coming in to pick up your check.


We thank you greatly for your patience in this process! There have been many questions this year regarding our process and the time it takes. We understand that it is disappointing when you don't get your check right away and we want you to receive it sooner as well! However, we cannot cut checks until we receive enough payments from buyers to cover the amount of all youth checks. Unfortunately, this year that took longer than expected to collect those funds. Buyers with outstanding balances are contacted weekly regarding their statements (phone, email, and/or mail). Late payments sometimes happen for a variety of reasons, including processing issues with companies, payments accidentally sent to different places and tracking that down, corporate payments that can take time to go through their system, or any number of other reasons. We appreciate everybody's patience with working through this process and understanding with the different situations that occur. Thank you!

How can I get my sale check? 


Once sale checks are available, you may pick up your check from the Extension office. Checks are not mailed. Keep in mind the following:

  • We will verify on our list that you've turned in your thank yous (see reminder in this newsletter).
  • Check Extension office hours (posted in this newsletter) and wait until the announcement has been made before making a trip to the office.
  • Youth who worked a sale shift (or had a representative work a sale shift on their behalf) and signed into the sale jobs notebook will be able to pick up their checks once checks are ready. Youth who did not will not be able to pick up their checks until a week later. This only applies to youth who sold in the JLA sale; all youth who sold in the SAA sale only will be able to pick up their checks once checks are ready.
  • If you are in the following groups, please check with your advisor/leader before coming to pick up your check: VFW Dynamos, Olivet FFA, Springport FFA, and Maple Valley FFA
  • Youth or a representative (parent/guardian) can pick up their sale check. You will be asked to sign for the check.
Statewide 4-H Events

MSU Extension's Extension Extras


These free online parenting workshops will provide guidance for parents of young children as they navigate the challenges, concerns, and joys of parenting. Participants may register for as few or as many workshops as they wish. The workshops are on Tuesday evenings from 8:00 to 9:30PM EST as follows:

Class dates:

  • 9/6/2022: Together We Can: Co-parenting
  • 9/13/2022: Importance of Outdoor Play
  • 9/20/2022: Positive Discipline
  • 9/27/2022: The Resilience Toolbox
  • Class Times: 8:00PM to 9:30PM


Registration: https://msu.zoom.us/webinar/register/WN_53Q2IZRkSjCWm8vpsmTxJg


A self-paced course for Positive Discipline can also be found at: https://www.canr.msu.edu/courses/positive-discipline-online-course 


For more information contact Courtney Aldrich at aldric82@msu.edu

The Birds and the Bees: Talking with Kids About Sex


There are few conversations that parents dread more than the birds and the bees. How should you talk to your kids about sex? When? Join MSU Extension experts with your questions about talking with kids about sex and sexuality. Ask your questions and receive live answers! Pre-register at https://msu.zoom.us/webinar/register/WN_OmLLnpFtQZ-Z44mRq9Q6PQ and join via Zoom or join live on Facebook@MiStrongerFamily


For more information contact Carrie Shrier, shrier@msu.edu.

MSU Extension Tollgate Farm Pumpkinfest


The MSU Extension Tollgate Farm Pumpkinfest is a community event in Novi, Michigan which draws visitors from the tri-county area and beyond. Pumpkinfest will be a fully outdoor family-oriented event 11:00 am to 5:00 pm on Saturday, October 8th and Sunday, October 9th.


Pumpkinfest has become an iconic fall destination for the community with wagon rides to the pumpkin patch, educational exhibits, farm animals, story times, donuts and cider, children’s straw maze, horse demos, fishing, children's activities, music, and food. There is a special focus on the pumpkin and apple as Michigan fall harvest crops. 


For more information, visit https://www.canr.msu.edu/tollgate/Program-Event-Calendar/pumpkinfest

October Wild Spartans


Join 4-H staff as we take a look into life working with fisheries and wildlife! This month’s 4-H Wild Spartans Series will take a leap into wetlands and riparian areas and climb to the high desert grasslands to take a closer look at plant biodiversity. Join us on Tuesday, October 11th, 2022 at 6:30pm EST for “Water’s Fire Got To Do With… Habitat?!” You will meet a Northern Michigan University master's candidate and Biological Science Technician at Voyageurs National Park, Erika Meints, learn about her field work, and the education and career path she followed to get there. Youth will be encouraged to ask questions to learn more through a live Q&A. This free series is open to 4-H and non-4-H youth ages 12-19 years. Monthly sessions will be held on the 2nd Tuesday of the month at 6:30pm EST. Pre-registration is required: https://events.anr.msu.edu/wildspartans2023/ 

Adulting 101


Are you ready to leave for college or be out on your own? Are you prepared to do adult tasks and have skills to be successful? Michigan State University Extension's Adulting 101 programs help teenagers and young adults demystify the obscure reality of being an “adult” through engaging educational sessions. Each FREE session is packed full of important life skills and tools necessary to live independently. Register for the Fall series taking place in October on Monday’s from 6-7 pm ET here: https://www.canr.msu.edu/events/adult101fall22

For the most up-to-date events listing, go to https://www.canr.msu.edu/4h/events.
4-H Club Best Practices
This section will feature a different topic each newsletter highlighting best practices for 4-H clubs. Everyone, youth 4-Hers, adult volunteers, and families, can contribute toward making their club the best and following best practices!

Officer roles and responsibilities

Michigan State University Extension 4-H Youth Development offers teens an opportunity to develop leadership skills while preparing them for using these skills as adults. Club officer positions provide an opportunity to practice real leadership roles that impact the success of a group. The following describes the four essential officer positions their responsibilities and supporting materials to help officers be successful.


President

The president of a club presides over meetings, builds the meeting agenda, assures that the meeting runs in an orderly manner and strives to make sure all members’ opinions are heard. If committees are needed, presidents appoint committee members. Since the president is responsible for creating the meeting agenda, it is important they are familiar with the order of business. A typical meeting agenda would consist of:

  • Call to order
  • Pledges
  • Roll call
  • Secretary’s report
  • Treasurer’s report
  • Old business
  • New business
  • Announcements/leaders report
  • Adjournment


Vice president

Vice presidents fill in for the president and presides over the meeting if the president is absent, therefore, the vice president must understand the roles and responsibilities of the president listed above. Additional responsibilities to consider giving the vice president includes following-up with any committees to make sure they stay on task, having them responsible for the learning portion of the meeting and serve in the role of introducing presenters or guests.


Secretary

The secretary records all of the business of the meeting and a record of each member’s attendance. Secretaries provide a report at each meeting by presenting the minutes from the previous meeting. This can be done by providing a handout or by reading the minutes aloud, and must be approved by the entire group. Once minutes are approved, they become the official record of the business that was conducted at the meeting. Secretaries should record full minutes as soon as possible after the conclusion of the meeting so that the discussion is fresh in their mind. Keep all meeting minutes in one safe place so they can be referenced as needed.


Treasurer

Treasurers are responsible for keeping track of and reporting the income and expenses for the club. Treasurers are responsible for writing checks for expenses, making any deposits into the club account, balancing the club check book, and preparing and reporting a treasurer’s report to the 4-H club. A treasury report must include previous balance from the last report, a summary of income and expenses since the last meeting. The treasurer should be prepared to answer specific questions regarding income, expenses and current balance. Managing Money Wisely is a full financial manual for 4-H treasurers.

For more information regarding roles and responsibilities of officers in clubs Michigan State University has excellent resources to assist each of the officers as well as a publication “Helping You Help Officers and Committees,” which assists volunteers in supporting officers in their roles.



Adapted from "Officer roles and responsibiliteis in a 4-H club" by Janelle Stewart. Find more about this article at: https://www.canr.msu.edu/news/officer_roles_and_responsibilities_in_a_4_h_club.

Eaton County Fair
The following information is related to the Eaton County Fair. While The Eaton County Fair is not a MSU Extension, 4-H sponsored event, this information is of interest to many in our 4-H community. Please contact the Eaton County Fair directly for any fair related questions. Contact information can be found on their website at https://eatoncountyfair.com/.

Fun Upcoming Event: Bonfire/Hayride Event in October


Fair board is hosting their annual bonfire/hayride event in October again at the Eaton County Fairgrounds! All families that exhibited at the Eaton County Fair are invited to attend. 4-H Council also invites all 4-H volunteers who help with fair to attend and take part in an appreciation of your efforts for helping make the 2022 fair a success! More information will be shared as it becomes available.

Michigan State University is an affirmative-action, equal opportunity employer. Michigan State University Extension programs and material are open to all without regard to race, color, national origin, gender, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status, or veteran status.

Michigan State University occupies the ancestral, traditional and contemporary lands of the Anishinaabeg – Three Fires Confederacy of the Ojibwe, Odawa and Potawatomi peoples. The university resides on land ceded in the 1819 Treaty of Saginaw.
Kristy Oosterhouse (Pronouns: she, her, hers) | 4-H Program Coordinator | Eaton County MSU Extension
517-543-2310 | oosterh6@msu.edu
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