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Faculty Staff
REMINDER: Changes to the Aladdin Catering Billing Process
On behalf of Auxiliary Services
This notice is a reminder regarding catering invoice billing and CaterTrax. A change was implemented to the Aladdin Catering Billing Process, these changes went into effect January 2nd, 2024.
Please review the following:
Payment Methods:
All catering bookings will be processed using a P-Card, replacing the use of an index code/account number.
If Order Exceeds P-Card Limit:
If the catering expense is expected to exceed the P-Card limit of $3,000, you will need to initiate a purchase order in the KFS system. This should be completed at minimum 10 days prior to the event. A purchase order number should be sent to Jerry Carter with Aladdin.
If Your Department Does Not Have a P-Card:
You will need to work with Cabinet-level supervisory authorities to utilize division or other department cards.
Authorized Business Function Forms (ABFFs):
To ensure seamless service, all ABFFs must be submitted at minimum, 10 days prior to the event. Please note that Aladdin has been instructed not to service any catering without the submission of this form or a P-card on file.
Payment Confirmation:
For transactions processed through the P-Card, you will receive a "Paid" invoice upon the completion of your event. This invoice will serve as your official receipt for the transaction.
Questions?
If you have questions or need further clarification on the new billing process, reach out to Josh Gurley at extension 2611.
We appreciate your cooperation and look forward to providing you with an improved catering billing experience.
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