Email Encryption 101
These days email has become one of the most used forms of communication within businesses. Most people think of the risk with clicking on links and downloading attachments from emails, which is excellent news. However, many disregard the risk associated with clicking the send button on an email without properly encrypting their messages. Over 60 billion emails are sent each day, providing an increasing number of email hackers abundant opportunities to access information in transit. Fortunately, many organizations are adopting protocols to ensure privacy and integrity to their data in transit to its destination. One of the most effective solutions implemented are programs that provide email encryption.
 
Top Rated Email Encryption Programs:

  • Zix Encrypt
  • Barracuda
  • Microsoft Office
  • Proofpoint
  • Sophos
  • Mimecast

Implementing one of the programs mentioned above will provide encryption to emails sent to clients or vendors, ensuring data is undecipherable to any hacker who may try to access valued information. Most email encryption software will provide standalone email plugins with the option to encrypt only emails deemed necessary. Another option is to encrypt emails scanned by encryption software, which searches for keywords within the emails. Email encryption software also offers additional benefits as well as complying with specific regulations such as Health Insurance Portability and Accountability Act (HIPAA), Criminal Justice Information Services (CJIS), and Consumer Financial Protection Bureau (CFPB).
 
Benefits of Encryption:

  • Privacy of Information
  • Cost-effective (In comparison to lost or stolen data)
  • Compliance (HIPAA, CJIS, CFPB)
  • Authentication (Verifies sender is legitimate)
  • Peace of Mind

In a hyper-connected society, email encryption is necessary considering how one errant click holds the potential to bring down an entire company through the exploitation of a single email. Utilizing one of the various email encryption solutions will undoubtedly provide many benefits and savings and prevent potential costly events from occurring.
For more details regarding email encryption, contact your trusted ACT client service representative, or email us at info@actcpas.com.