Employer Digest

Friday, September 13, 2024

Welcome to Employer Digest, your monthly source for IMRF news and

information to help you stay connected with IMRF.

New Project Status Update

from IMRF Executive Director

Thank you to all IMRF employers for your support over the last six months as we transitioned to new Employer Access and Member Access websites.

In April, IMRF Executive Director Brian Collins first updated you on the project's status. Please watch this new video update now that we are six months past our March 4 launch date.

Please share this newsletter and video with your organization's leader, as well as your directors of finance and human resources.

Action Required to Avoid Late Payment Fees and Interest Charges

IMRF to begin charging late wage report fees and interest on late contributions starting October 1

Earlier this year, the IMRF Board of Trustees adopted a resolution for a six-month grace period waiving all fees due on late wage reports and interest on late contributions. This was to allow our employers time to become familiar with our new Employer Access system.

That six-month grace period is coming to an end. IMRF will begin charging late wage report fees and interest on late contributions starting October 1.

Payments due by September 30 to avoid late fees

To avoid late fees, please remit any late wage reports and contribution payments no later than September 30.

If a wage report is received after this date, a fee of $25 per late wage report per month will be accrued for any months missing. Late contributions accrue interest 30 days after invoice, applied on the total days late, at 1% per month. Both will be invoiced upon submission.

Need assistance? There are many ways we can help

Please visit our Employer Access Learning Center for easy-to-follow videos to assist you in filing your wage report(s) and missing contributions. Or, send us a Secure Message from your Employer Access account to ask specific questions you may have on filing reports or making payments

If you call our Employer Contact Center at 1-800-729-7871, you may experience high hold times; you may receive a call back from our Wage Reports Unit or your Employer Representative.

Last Call for Employee Trustee Nominations Accepted through September 16

Just a few days left to submit a nominating petition for Employee Trustee.

This fall, IMRF members will elect one Employee Trustee for a five-year term of office, from January 1, 2025, through December 31, 2029.

You can run for Employee Trustee if you are:

An active member currently participating in IMRF
Vested in IMRF as of December 31, 2024 (eight years for Tier 1 members, 10 years for Tier 2 members)
Not employed by an IMRF employer as a chief executive officer, chief finance officer, or other officer, executive, or department head

Learn more about running for Employee Trustee here.

August 2024 Board Meeting Highlights

On Friday, August 30, the IMRF Board of Trustees:

Heard a status update on IMRF's technology modernization project
Reviewed the results of a survey benchmarking IMRF customer service against other pension funds
Discussed IMRF's assumed rate of investment return

For more information

You can read the full report in the August 2024 Board Meeting Highlights. See the 2024 Board schedule here.

The next Board meeting will be held Friday, November 22, at 9 AM.

Authorized Agent Webinars

We offer these online webinars for Authorized Agents to learn more about IMRF procedures and how to administer IMRF. Register today!

September 2024

Module 2: IMRF Benefits, Employer Rates, and Legislation – September 18

October 2024

Module 1: Introduction, Enrollment, Wage Reporting, and Termination – October 2
Module 2: IMRF Benefits, Employer Rates, and Legislation – October 16

November 2024

Module 1: Introduction, Enrollment, Wage Reporting, and Termination – November 6
Module 2: IMRF Benefits, Employer Rates, and Legislation – November 20

All sessions run 9:30 AM to 11:00 AM.

Webinar Structure

This 2-part webinar series prepares IMRF Authorized Agents to perform common IMRF tasks. Note: To receive a completion certificate, you must attend the online session live. Watching a recording at a later date will not result in a certificate of completion.

Together, these two 90-minute webinars cover the topics included in the former one-day workshop. Each webinar stands alone, and you can attend them in either order. Canceling your registration from just one module is not permitted.

Employer Access Learning Center

Visit IMRF's Employer Access Learning Center for training materials to help you complete your daily tasks. Instructions are available as PDFs, PowerPoint presentations, and MP4 videos.

Topics include:

Employer Access Management: Setting up or removing your team's access to Employer Access
Wage Report Procedures: Creating and submitting your monthly wage report
Wage Adjustment Procedures: Making individual or bulk wage adjustments in current or prior years
Manage Member Events: Enrolling, terminating, or updating a member's information, viewing a member's profile, or filing for disability
Documents and Reports: Searching for and viewing documents and generating reports
Pay Online Procedure: Making payments to IMRF and viewing your account summary
Find Important Information: Locating your Employer Rate in Employer Access
Employer Access FAQs: Frequently asked questions about setting up your new employer access account and adding team members
Employer Checklists: Helpful checklists for a variety of common tasks including enrolling an employee, terminating an employee or submitting death, disability and retirement

Visit IMRF's website

Employer Access

Employer Digest Archive

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If someone at your employer would like to receive Employer Digest and does not have an Employer Access account, you can log in to your Employer Access account and add them as a "News Subscriber," or they may sign up here.

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Oak Brook, IL 60523-2337 (Main Office)

3000 Professional Dr., Ste. 101, Springfield, IL 62703

Member-only Phone: 1-800-ASK-IMRF (275-4673)

Employer-only Phone: 1-800-728-7971

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