Important Reminders for Exhibitor Move-In, Hand Carry & POV
During Show set-up, exhibitors may hand-carry their merchandise from their Personally Owned Vehicle (passenger car, pickup truck, or van) in the designated areas. Unloading requires one person to remain with the vehicle at ALL times.
All product must be unloaded within a few minutes and the vehicle must then be moved.
Flatbeds 15' or longer, U-Haul's, or other box trucks and vans are NOT considered POVs and will be subject to standard material handling rates.
Important Show Information
Show Floor Hours:
Tuesday, November 1, 10:00 AM – 6:00 PM
Wednesday, November 2, 10:00 AM – 6:00 PM
Thursday, November 3, 10:00 AM – 6:00 PM
Friday, November 4, 10:00 AM – 5:00 PM
Exhibitor Registration Hours **
Sunday, October 30, 8:00 AM – 5:00 PM
Monday, October 31, 8:00 AM – 5:00 PM
Tuesday, November 1, 7:00 AM – 6:00 PM
Wednesday, November 2, 8:00 AM – 6:00 PM
Thursday, November 3, 8:00 AM – 6:00 PM
Friday, November 4, 9:00 AM – 4:00 PM
**Register Booth Staff - Log in to your Exhibitor Portal to streamline your booth personnel registration. All booth staff must be registered to participate.
Exhibitor Move-In Hours
Saturday, October 29, Appointment Only
Sunday, October 30, 8:00 AM – 5:00 PM
Monday, October 31, 8:00 AM – 5:00 PM
Exhibitor Move-Out Hours
Friday, November 4, 5:00 PM – 9:00 PM
Saturday, November 5, 8:00 AM – 12:00 PM
Exhibitors may NOT begin dismantling their exhibits until AFTER 5:00 pm on Friday, November 4, 2022. Any exhibitor who begins to dismantle or pack part of its exhibit before the close of the show will incur a loss of priority points toward future space selection positioning. 
Key Locations
Show Management Office - Room S213
Sales Office – Show Floor, Booth 1369
Exhibitor Service Center – Show Floor, Back of Hall
Please ensure you have planned your shipments and don’t receive additional charges. Log into your exhibitor console to view all Expo Group deadlines.
Rules & Reminders
  • Booth Configuration Rules. Show Management has developed the DEMA Show Exhibit Regulations in accordance with the guidelines adopted by the International Association of Expositions and Events (IAEE). All exhibits must follow these regulations prior to the end of move-in. These regulations will ensure all exhibitors an equal opportunity, within reason, to present their product(s) in the most effective manner possible.
  • Food & Beverage Reminders. Exhibitors may serve food from their booth; however, they must make prior arrangements through Centerplate, the Official food and beverage contactor for DEMA Show. Outside food and beverage is not permitted in the Orange County Convention Center.
CompuSystems Lead Retrieval
CompuLead is the most powerful way to capture sales leads on the trade show floor using your own smartphone or tablet. Log into your exhibitor console to take advantage of this opportunity!
Late Work Passes
Exhibitors that must have access to the exhibit hall after published move-in and move-out hours, must obtain a special Late Work Pass from Show Management. Additional security MAY be required at the exhibitor's expense if Late Works Passes are required. We encourage exhibitors to complete exhibit move-in and move-out during specified hours. No Late Work Passes will be issued to work on the show floor before published move-in and move-out hours, only after. 
Uniformed Security Guards and Badge Checkers will be stationed throughout the exhibit halls on a 24-hour basis and will patrol the floor during non-show hours. Every reasonable effort is made to prevent losses. The final responsibility, however, lies with the exhibitor. It is advised items such as laptops, small monitors, or anything which is easily concealed, NOT be left unsecured in a booth overnight. Private guards can be hired from the official security contractor; see the order form located in the Utilities, Rigging & Additional Services section of the Exhibitor Services Manual. 
Retail Sales
If, as an exhibitor, you find it necessary to conduct retail sales at DEMA Show, you must abide by state laws pertaining to tax collection and reporting. Exhibitors are required to register with the Florida Department of Revenue. Once registered, you will be assigned a certificate number and the system will communicate additional information regarding sales tax while on-site at DEMA Show 2022. If you have any questions, please contact the Florida Department of Taxation directly at 1-850-488-6800 or 1-800-352-3671 and let the operator know that you are inquiring about the Sales and Use Tax.
Internet Accessibility
Gold and Platinum DEMA members can also gain access in the VIP DEMA Member Lounge.

Free Internet: Free internet (connectivity speeds up to 256k up/down) is available in all public space.

Instant Internet: Instant Internet is available in meeting rooms and public spaces for $12.95 per day (connectivity speeds up to 768k up/down).

Exhibitor Internet: Exhibitor Internet is available in exhibit halls, meeting rooms and public spaces (connectivity speeds up to 1.54Mbps up/down).
  • 1 Day for $79.99
  • 3 Days for $227.97
  • 5 Days for $359.95

Each purchase is limited to one device. One account cannot be shared among multiple devices simultaneously. Click here for detailed instructions.

For additional information or questions contact Smart City at 888-446-6911 or online
New Product Showcase
There is still time to submit an entry for the New Product Showcase! Submit your products to have your product listing with description and logo on DEMA Show website. View more information about deadlines, rates, and availability.
Update Your Company Profile
Please be sure to update your company profile as soon as possible so that your company information is correct! Log in to your Exhibitor Portal to make updates.
Promote Your DEMA Show Participation with Resources from the Brand Center
To help you promote your presence at DEMA Show, we’ve put together a brand center that provides you with done-for-you promotional materials. Within the brand center, you'll find:
  • Social Media Content. We’ve put together social media posts and graphics you can share across your platforms.
  • Email Signature Graphic. Add a little flare to all of your emails by including a DEMA Show banner at the bottom of your signature.
  • Banners & Logos. Use any of the DEMA Show banners and logos on your website to let your site visitors know about your involvement with DEMA Show.
Beware of Unofficial Service Provider Offerings
Please be vigilant if approached by any company or service provider other than affiliated vendors of DEMA Show 2022 (see below).

We have been made aware of other companies that may be aggressively pursuing you, or your company, to book services through their company at supposedly significant discounts. DEMA Show has NO affiliation with these companies.
Official Contractors and Vendors
Please find below a list of current affiliated DEMA Show 2022 vendors/contractors.

  • Registration/Lead Retrieval Services: CompuSystems

  • Show Management, Booth Sales/Customer Service, Sponsorships: NTP Events

  • Audio/Visual Services: AVmedia Inc.

  • General Service Contractor: The Expo Group

If you receive any type of correspondence from anyone NOT currently on this list, please notify DEMA Show Management. Please email immediately with a copy of the correspondence.

DEMA does not sell or otherwise provide a contact list of DEMA Show attendees to any business or DEMA member. If you receive a solicitation to purchase a DEMA Show attendee list be advised that it is not an official or sanctioned list from DEMA, and may not be genuine or accurate.
Email or call Deneen Pratt at 800-687-7469, ext. 248 or 703-706-8248.