Exhibitor Show Info ~ Topsfield MA ~ November 2023

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You are receiving this email because you are a CONFIRMED EXHIBITOR in this

TOPSFIELD MA event.

THIS SHOW IS FULL.

Welcome to the 27th Annual

New England Craft and Specialty Food Fair

November 10, 11 & 12, 2023

Topsfield Fairgrounds Indoor Arena - Topsfield, MA

Dates

& Hours:

Friday

November 10

10am - 5pm

Saturday

November 11

10am - 5pm

Sunday

November 12

10am - 4pm

Set Up Hours:

Thursday 11/9 from 2pm to 7pm
Friday 11/10 from 6am to 9am
Doors re-opens Saturday & Sunday at 8am for exhibitors

All exhibitors must be onsite and booths ready to open by 9:30am each day.

Due to Pipe & Drape and Electrical set up, there are no early Set Up hours.

Check In

Castleberry Registration is located inside Arena. Please stop by Registration for booth number, exhibitor badge, parking pass and show details.

This is a paid admission event, all exhibitors and helpers MUST wear a 2023 Castleberry Button.

Un-loading

This facility is carry/dolly-in only.
NO Vehicles or motorized flatbeds may drive into the building.
DO NOT block doors, driveway or fire lanes.
After you have finished unloading please move your vehicle to designated exhibitor parking.

See signs on site.

Pet

Policy

Service Animals are Welcome.
Pets are NOT Allowed at Indoor Events.

Booths

All Booths are Indoor.
Canopy Covers are NOT Permitted Indoors.
We MUST protect the "grass" carpet.
If you sample anything you must put down a runner so nothing spills onto the carpet.
If you have any paints or material that might fall onto the carpet, put down a runner.
If you accidentally spill anything, please let us know right away so we can clean it up.
This Arena is used for sports and it is very important NOT to leave any pushpins or needles on the turf carpet.

If your booth is 10 x 10 you may set up your canopy frame only. Canopy covers are not allowed.
Please note your booth is only 6 or 10 feet deep, the space behind your booth is for the electrical boxes and MUST remain open/accessible.
Pipe and Drape is provided for this event.

Colors are RED AND WHITE.

Parking

Exhibitor Parking: See signs on site.

Parking pass MUST be displayed in your windshield at all times.
DO NOT block doors, driveway or fire lanes
DO NOT park directly out front of public entrance, must leave the closest parking for our shoppers.
Cargo trailers may be dropped beside the arena or in the front lot.
Free Dry RV parking (No Services)
Overnight parking is allowed at this location.

Food

Free Coffee & Donuts will be provided on Friday until 9:00 am.
There is a Snack Bar open during event hours
Outside food and drink is NOT allowed into the event during open hours.
Exhibitors are permitted to bring in outside food, prior to OPEN - PUBLIC hours.

Toilets

Located inside the Arena.

Pre-Order

Electricity

Electric is available for a fee.
Electricity up to 500 watts - $75.00
Electricity up to 1000 watts - $150.00
Exhibitors who have signed up for electricity may plug into the outlet (box) behind their booth OR along the wall.
If you have not signed up for Electric, we cannot guarantee you will be able to get it.

ATM

ATM'S is located inside the Arena.

WiFi

We cannot depend on the Wi-Fi.

The Topsfield Fair folks have put a lot of money into Wi-Fi BUT the signal is not consistent.

Please bring your own means to process credit card transactions through your cellular data plan.

Security

The Building will be locked after set up and at show closing each day.
Security is only a deterrent.
We are not responsible for loss or damages.
You MUST cover/enclose your booth at closing each day.

Sales Tax

Massachusetts Sales Tax is 6.25%

Trash

All exhibitors are responsible for removing their own garbage.
Put trash in barrels provided.
Please make sure to clean up after the show, leaving your space as you had found it.

Rules & Regulations

Click here to view 2023 Show Rules and Regulations

Important Note to Food Vendors

All Specialty Food Vendors MUST obtain a Temporary Health Permit from the Topsfield Health Department.

CLICK HERE FOR Application for Temporary Food Establishment Permit
Contact The Topsfield Health Department.
health@topsfield-ma.gov
swinslow@topsfield-ma.gov
(978) 887-1520
The BOH requires a current ServSafe Certification and Allergen Awareness Certification.

Please be sure to bring with you - any Health Permits, Ingredient Labels, ServSafe Certification, Allergen Awareness Certification and any other Proof that the food you are sampling or selling is made in an inspected facility.

*Please note - If you sample anything you must put down a runner so nothing spills on the grass carpet. This Arena is used for sports and it is very important that nothing gets on or in the turf carpet.

Links of Interest

Directions: Driving Directions to the event

From Route 95 take Exit 70 onto Route 1!
GPS Address: 207 Boston Street, Topsfield, MA

Weather: This event is held indoor and outdoor, rain, snow or shine.

Castleberry Fairs & Festivals | info@castleberryfairs.com | 603-332-2616

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