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In this Issue

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Chancellor's Office Releases FAQ for ELL Healthcare Pathways Grant

CAEP Summit 2023 - Register While Price is Still $450

Beginning of the Year CAEP Accountability Letter Released by the CAEP Office

Cal Grant Sept 2 Submission Deadline - Help Get the Word Out

PSI Services Hiring Subject Matter Experts for Hi-SET Content Review

Host a Community of Practice on the NEW Topic: Supporting Student Transitions to Postsecondary Education and the Workforce

Lunch Break with OTAN - Artificial Intelligence with Jarek Janio

CAEP Deliverable Reminders
Deadlines and Deliverables

Chancellor's Office Releases Frequently Asked Questions (FAQ) for English Language Learner (ELL) Healthcare Pathways Grant

The California Community Colleges Chancellor’s Office has released an English Language Learner Healthcare Pathways Frequently Asked Questions (FAQ) document. The FAQ includes answers to questions about definitions, eligibility, LOI requirements and important deadlines, reporting/NOVA, funding and budget.

The Chancellor's Office has also released a recorded presentation providing an overview of the ELL Healthcare Pathways Grant. The original presentation was delivered by Dean of the Workforce and Economic Development Division, Gary Adams, and Program Lead of Adult Education, Mayra Diaz, both with the California Community Colleges Chancellor's Office.

The deadline to submit the application of Intent to NOVA is Friday, September 8, 2023, by 5:00 pm, which includes the signed Letter of Intent (Appendix A), a project workplan, budget estimate, and signed Letter of Support from employer and partnerships. The FAQ references possible extensions for identified consortia should that be necessary.


On July 18, 2023, the California Community Colleges Chancellor’s Office in partnership with the California Department of Education announced the release of a Letter of Intent (LOI) for the English Language Learner (ELL) Healthcare Pathways Grant. The Chancellor's Office Memorandum invited identified California Adult Education Program (CAEP) Consortia to participate in the ELL Healthcare Pathways Initiative. Funding for the ELL Healthcare Pathways Grant is part of a one-time $130 million appropriation of Proposition 98 funds to support Adult Education programs in developing healthcare pathways, including bridge programs, at all levels of English proficiency. The first round of funding is for $30 million.

FAQ for ELL Healthcare Pathways Grant

Register to Attend the CAEP Summit 2023


The registration cost to attend the CAEP Summit 2023 is $450 until August 25, 2023, then will be $550. Please encourage your colleagues to register to attend today!

Registration is filling quickly! Adult Education practitioners are excited to attend the CAEP Summit 2023 in person at the Hilton Universal City. Be one of the several hundred adult education practitioners who will attend this year’s conference. If you have not done so already, register now to join other CAEP practitioners for a two and half day thought-provoking, engaging and fun learning experience.

The CAEP Summit is appropriate for consortium leads, CAEP member agencies, administrators, teachers, counselors, transition specialists, and other practitioners supporting CAEP in California.

The CAEP Summit 2023 is an opportunity for adult education practitioners to share and discuss innovative and effective promising practices, strategies, and other resources anchored in the CAEP State Priorities: Equity, Leadership, Learner Transition, Marketing, Program Development, Program Evaluation, and Technology and Distance Learning. This year's Summit will host 90 presentations across 10 sessions in addition to networking opportunities.

The registration cost to attend the CAEP Summit 2023 is $450 until August 25, 2023, then will be $550. Please encourage your colleagues to register and attend. Registration includes access to the following: All meal functions, all general and breakout sessions, exhibitor corner, and networking social. 

Contact CAEP TAP at [email protected] if you experience any difficulty registering.

Register Today

Room Block at the Hilton Universal City

The Room Block is now sold out. There are a number of hotels within a 5-mile radius of the Hilton Universal City where the CAEP Summit will take place.

Beginning of the Year CAEP Accountability Letter Released by the CAEP Office

The California Adult Education Program (CAEP) State Leadership has released the Fiscal Year 2023-24 Program and Accountability Requirements for Student Outcome Data Collection and Submission. Please find time at your earliest convenience to review. Also known as the Beginning of the Year Letter (BOYL), the letter includes detailed information about data accountability requirements, reporting due dates, data accountability training, and access to technical assistance through CAEP TAP.

If you have any questions or need technical assistance, please email CAEP TAP at [email protected]

FY 23-24  Beginning of the Year Letter 

Cal Grant September 2 Submission Deadline - Help Get the Word Out

September 2nd is the deadline for California Community College students to apply for a Cal Grant through the FAFSA or California Dream Act Application (CADAA). This is the financial aid priority deadline for community college students, foster youth, and students pursuing a career certificate. The California Student Aid Commission (CSAC) is inviting you to join them as they encourage students to complete an application before the deadline!


To help you reach students, CSAC has provided several September 2 resources including videos and social media.

CSAC is also hosting free Cash for College workshops throughout August!


Please feel free to reach out to CSAC if you need additional support. Their goal is “All In” for financial aid, and all in means ALL. 

Promotional Sept 2 Materials

PSI Services Hiring Subject Matter Experts for HiSET Content Review

The HiSET team is currently looking for subject matter experts to review content for the exams or practice tests assessing the English language arts, mathematics, social studies, and science domains. This work will be completed remotely and is expected to begin in September 2023. The ideal candidates will be a qualified and licensed teacher with at least 5 years experience teaching at the K-12 or adult education levels. Candidates will have experience with item writing, reviewing, and editing exam-like questions for students.

Job Description

Host a Community of Practice: Supporting Student Transition to Postsecondary Education and the Workforce

The California Department of Education (CDE) and the California Adult Literacy Professional Development Project (CALPRO) are pleased to introduce our newest Community of Practice (CoP) on Supporting Student Transitions to Postsecondary Education and the Workforce.


The goal of this community of practice is to support adult learners’ postsecondary and workforce transitions by building consortia and adult education program staff’s capacity to implement evidence-based practices that facilitate the transitions, including identifying ways to enhance support services, program structures, and local partnerships.

This community of practice is designed for teams of adult education staff—including consortia directors, program administrators, instructional leaders, and counseling/student service staff—who are responsible for building partnerships for career and academic pathways and implementing initiatives for successful postsecondary and workforce transitions. The goal is to support consortia and programs to implement the strategies learned in their postsecondary and workforce transition efforts.

If you are interested in hosting this CALPRO CoP for your consortium/region, please contact [email protected]

Lunch Break with OTAN

Join this collaborative lunchtime work group with Guest speaker Jarek Janio. These special sessions are designed for school staff and educators of adults who are ready and curious to understand and discuss the power of artificial intelligence (AI) in our classrooms. As technology continues to enhance the education landscape, this group forum provides a platform for educators to explore, learn, and discuss AI concepts in their instructional practices.

Register Today

CAEP Deliverable Reminders

Quarter 4 Expenditure Report

The Quarter 4 member expenditure report is due in NOVA on September 1, 2023. The consortium will have until September 30, 2023 to certify the reports.

CAEP Program Area Report - Estimates NOT Due

The CAEP Program Area report estimates, typically due in NOVA by September 1, will no longer be required.

The consortium must certify the Program Area Report by December 1, 2023.

CAEP Budget and Workplan Due Date

The Member Program Year Budget and Work Plan is due in NOVA by September 30, 2023. The consortium will have to certify the plans by October 30, 2023.

Deadlines and Deliverables

Graphic showing arrows pointing right with word Deadline at center
  • Sept 1: Consortium Allocation Amendment certified in NOVA
  • Sept 1: Member Expenditure Report due in NOVA (Q4)
  • Sept 30: Member Expenditure Reports certified by consortium in NOVA (Q4)
  • Sept 30: Member 23-24 Budget and Work Plan due in NOVA
  • Oct 30: 23-24 Member Budgets and Work Plans certified by consortium in NOVA
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