FIELD NOTES
FEBRUARY 2020
ISSUE 63
In this edition, Compliance Corner Q&A, Increasing Health Access for Spanish-speaking People with DD and Families, Highlight from the Idaho Council on Legislative Communications and more...

Questions/comments or to submit content for consideration, contact
Angela Castillo-Epps   or call 202-506-5813, ext. 100.
COMPLIANCE CORNER
Follow-up on Grantee Product Disclaimer

Several follow-up questions were asked about the grantee product disclaimer. We thought it would be helpful to share the questions and answers to keep you informed.
 
Q. Is the grantee product disclaimer required if the Council staff produces something? Or is it just for Council sub recipients?

A. The grantee product disclaimer must be used by anyone (Council staff, Council sub-recipient, Council contractor) anyone using Council federal funds to conduct activities, projects, develop products and other activities supported with federal funds.
 
Q. My State already requires a disclaimer. Can I just use the state required disclaimer and ignore the federally required disclaimer?

A. No. Please do not ignore the federal requirement. Some Councils indicated they combine the state and federally required elements into one overall disclaimer. The key is to make sure all the elements in the federally required grantee product disclaimer appears in the state required disclaimer. Please make sure there are no state rules that prohibit the Council from altering the state required disclaimer.
 
Q. Does any amount of federal funds on a project/activity/product need to have the disclaimer?

A. Yes. If one penny of Council federal funds is used, the disclaimer should be present.

Q. Where do I find the grant number I need to reference in the disclaimer?

A. The grant number is located on the Notice of Award. You will need to provide the number to any sub-recipient or other entity using Council funds to conduct projects, activities, or products.
ITACChelp.org Website Updates
update
Federal Reporting & Resources Page
Five Year State Plan Page

TAI and Other Resources
DD Awareness Month Campaign, (2020)
For the webinar audio, campaign logos, social media resources and more, visit the NACDD Campaign Webpage

The Five Year State Plan page is being revamped for the new State Plan cycle. If you are looking for a resource and cannot find it on the page, contact Angela at
acastillo-epps@nacdd.org or call 202-506-5813, ext. 100.
2022-2026 State Plan Development
WEBINAR LINKS & NUMBERS: February 27, 2020 at 10 a.m. or 4 p.m. Eastern
Comprehensive Review and Analysis Webinar
The webinar will review elements of the CRA, where to find information for the required items, rationale and a question and answer/network sharing segment on CRA development, led by Council staff from TN and NC. The same content will be covered on both webinars and all ITACC webinars are posted to the ITACC website for you to access on demand.
Things to keep in mind for the next 5-Year State Plan
The plan is due on August 15, 2021 in the ACL reporting system for all DD Councils.

DD Council member engagement is an important component in the planning process. Although DD Council staff and partners collect data from various sources to inform the Comprehensive Review and Analysis, members can support the data collection process as well.

Some strategies on how members can contribute to data collection are listed below.

  1. Attending meetings in their geographic areas to share input and data collection surveys.
  2. Attend scheduled "listening sessions" to receive comments.
  3. Ask organizations and groups they are involved with to share DD Council input surveys with their contacts.

Once the data has been collected, DD Council staff are responsible for translating the
information into materials that the DD Council can use to develop goals for the plan.

Some strategies for presenting the collected data are listed below.
  • Using the current 5-Year State Plan as a base, identifying information that is new, information that has changed, and information still relevant.
  • Compiling information by the Areas of Emphasis in the DD Act
  • Cross-referencing data from State sources and external sources.
  • Compiling information from public forums and surveys into a reader friendly document.
  • Using work groups to synthesize information and make it meaningful for all.
  • Using small group round table discussions to react to and discuss data results.
  • Organizing the information into smaller units so it is manageable and usable for planning.
  • Listing issues that emerged from the analysis by priority to identify the most pressing needs.
  • Developing spreadsheets that summarize the information gained from surveys.
  • Distilling all information, defining common themes, and providing a summary report.
  • Aligning agency information with Council member agencies.

For more information on developing the 5-Year State Plan, click below.
NEW Data Resource Released
2019 Annual Disability Statistics Compendium is Here!
The Annual Disability Statistics Compendium and its complement, the Annual Disability Statistics Supplement, are summaries of statistics about people with disabilities and about the government programs, which serve them. The Compendium presents key overall statistics on topics including the prevalence of disability, employment rates, participation in disability income and social insurance programs, as well as other statistics. 
DIVERSITY, INCLUSION AND CULTURAL AND LINGUISTIC COMPETENCE (DICLC)
Building Community Relationships
Increasing access for Sp anish-Spe aking people with disabilities and their families

The Utah Council started working in 2016 to increase access to health related and other community resources for the Spanish-speaking population Tooele County. The Council has found their process, which very successful. See below for more information regarding strategies and outcomes to date. 
 
Strategies used:
  • Supporting and educating communities: Utilized the principles of Asset Based Community Development (ABCD) to bring community members together to use existing resources to reach a common goal.
  • Coalition development and citizen participation: The Council invested in a part-time Community Coordinator, Hispanos Unidos de Tooele (HUT) group formed and developed a Facebook page for posting community events.
  • Systems change: HUT is the only "non-education" entity with permission to distribute valuable information to support Spanish-speaking families through the school district.
  • Collaboration/coordination: Partnered with groups that have a similar mission to increase impact and leverage resources. 
  • Relationship building: Developed relationships with law enforcement, faith organizations, local health departments and health clinics to build trust in the community.
 
Outcomes:  
  • Increased participation and utilization of civic events and services particularly, education and health by Spanish-speaking resident
  • Increased appreciation for diversity and culture in rural areas as demonstrated through attendance at the Tooele Latin Festival (By the second year, 2019, there were nearly 1,000 people in attendance)
  • Increased opportunities for learning through free community classes and events (all classes are taught in Spanish): CPR and First Aid; Participating in Your Child’s IEP; Spanish and English Language; finances and budgeting; basic computer skills; voting and civic engagement; mobile health clinics; caregiver health and preventing burnout; suicide prevention; Zumba fitness 
  • Collaboration and partnership with universities, public schools, early intervention and early childhood programs, physical and mental health care, Arts associations, local law enforcement, libraries and many local businesses.
  • Increased availability of Spanish-language resource materials because of translation services provided by HUT members to local businesses and organizations for printed and other information.

If you have similar strategies to share or if you have State/Territory specific questions related to DICLC, contact Angela Castillo-Epps at acastillo-epps@nacdd.org or 202-506-5813 ext. 100.
DD Act Education
What does the DD Act say?
Though the DD Act does not include a definition for linguistic competence, it does define the term culturally competent as it relates to services and supports. The definition also includes includes language as one of the components to support diverse populations.

CULTURALLY COMPETENT.—
The term ‘‘culturally competent’’, used with respect to services, supports, or other assistance, means services, supports, or other assistance that is conducted or provided in a manner that is responsive to the beliefs, interpersonal styles, attitudes, language, and behaviors of individuals who are receiving the services, supports, or other assistance, and in a manner that has the greatest likelihood of ensuring their maximum participation in the program involved. DD Act, Section 102 (7)

DD Councils do not provide "direct services" but they do support and invest in initiatives and policies that improve or transform the ways in which services are provided. In addition, cultural competence is a part of every aspect of Council work and reaches far beyond the service system. For more ideas on infusing the DD Act definition of cultural competence, read the bullets below and click on the link for the Georgetown University, National Center for Cultural Competence (NCCC) presentation on Culturally and Linguistically Competent Strategies to Engage Diverse Communities. 

NCCC Values and Guiding Principles for Community Engagement
  • Cultural competence extends the concept of self‐determination to the community.
  • Cultural competence involves working in conjunction with natural, informal support and helping networks within culturally diverse communities (e.g. neighborhood, civic and advocacy associations; local/neighborhood merchants and alliance groups; ethnic, social, and religious organizations; and spiritual leaders and healers).
  • Communities determine their own needs.
  • Community members are full partners in decision making.
  • Communities should economically benefit from collaboration.
  • Community engagement should result in the reciprocal transfer of knowledge and skills among all collaborators and partners.
NACDD Call for Proposals!
Open Call for 2020 Conference Proposals
NACDD’s 2020 Annual Conference will be held in Washington, DC on July 8-9, and all are encouraged to apply to join NACDD as a speaker/presenter! For the Official Call for Proposals document and the 2020 Proposal Submission Form, visit the home page of the NACDD Website. 

The deadline to submit a proposal form is March 8, 2020.

Please don’t hesitate to contact NACDD staff if you need any assistance with the proposal process.
COUNCIL HIGHLIGHT ~ Idaho
Legislative Updates with just a Click
How Idaho is keeping the public informed of important policies and legislation

The Idaho Council uses an online approach as one of its ways to reach the disability community, general public and inform policymakers about issues of importance to people with developmental disabilities an d their families. See the communication strategies listed below and think of how you might be able to incorporate them at your own Council.

Public Policy Tab: The Council's website features two sections under the Public Policy Tab for general information. The first is titled, Advocacy Essentials and provides information on the legislature, how an idea becomes a law and the Visions & Values, Legislative Edition. (A guide to the current State's legislature). The second is titled Position Statements, which are public policy position papers, developed by the Council on specific issues regarding legislation. Visit the Council's website for more information .

Join our mailing list: Anyone can subscribe to receive weekly legislative updates directly to an email account. The updates are archived as well so the status of the legislation can be easily tracked.

Easy to read format: The updates use clear language and a simple format which is accessible to multiple audiences. The weekly updates are also provided in Spanish . The sections can include the Bill or Docket number, former status of the bill, current status and next steps. 

Additional information: When applicable, the update provides links to additional information such as topical reports, where to submit comments and testimony provided by the Council.

For an example of the Idaho Council's Legislative Update, click below!
DD Councils, this Council Highlight is your opportunity to share strategies, policy and initiative successes, resources and more. Contact Angela Castillo-Epps at
202-506-5813 by the 30th of each month to submit content for consideration.
To reach NACDD/ITACC staff, please feel free to contact:

Sheryl Matney Director of Technical Assistance
202-506-5813 ext. 148, smatney@nacdd.org

Angela Castillo-Epps Technical Assistance Specialist 
202-506-5813 ext. 100, acastillo-epps@nacdd.org