Many of you have seen the latest information from Sara Newell-Perez, AIDD Program Specialist about the
due date extension
for the FY 2017 PPR, FY 2019 and FY 2020 Annual Work Plans, and the FY 2018 State Plan Updates. As you know, these reports were originally due January 1, 2018 and although we do not have an exact new due date, we would like to offer the following recommendations for your consideration –
Collect and analyze data from FY 2017 activities to inform your work in the current fiscal year; if needed use the information to make updates to the FY 2018 Annual Work plan;
PPR Word template
to draft your report, save and when the ACL Reporting System PPR template is ready, you will be ready to cut and paste into the appropriate sections;
Begin drafting annual work plans for FY 2019 and FY 2020 to include key activities, outputs, outcomes, performance measures, and evaluation and data measurement for the objective(s).
We are currently developing new reporting guidance documents and will share those with you once they are completed and approved by AIDD. We will also host webinars to review the reporting requirements and forms.
As a reminder, all federal reports will be submitted in the ACL Reporting System.
As you know, ITACC staff receives questions from Council staff and members on a regular basis through a service called “Rapid Response”. In the past few months, several Councils asked if a minor (someone under the age of 18) could be a Council member. The DD Act does not specify age limits for Council members, however, Council staff should inquire about age limits with their Governor’s Appointments Office and/or Secretary of State’s office for guidance. As you know, Council members do not serve in an “advisory” role. Rather, they make decisions about public money and operations – so checking in with your appointments office is important to ensure Council members are selected following state/territory policies and rules.
DEMONSTRATION PROJECT REMINDER
Does your DD Council have a current demonstration project?
If so, please remember to collect data and evaluate and monitor for sustainability of the project. As you know, based on the DD Act Final Rule, AIDD will be enforcing the 5-year limit beginning with the new State plan cycle.
Since Councils are now in the second year of the State plan, we urge any Council with active demonstration projects to look at early results through evaluation of data, and keep an eye on sustainability outcomes because as we hear often, it can take several years to find funds for a new program or activity.