Family Reunification Monthly Update
November/December 2021
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Monthly Report
The monthly report for November was due December 10th. December monthly report is due January 14th.
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For the past few years at the end of each FY, the Family Reunification team administers an anonymous survey to the network to make the necessary changes/improvements to better serve UC through the Safe Passages program. Please take a moment to complete the FY21 network survey before February 11th, 2022.
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USCCB Closings
January 17th
(Martin Luther King, Jr. Day)
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Quarterly Network Call
The 1st network call of FY22 is scheduled for
Wednesday, January 12th
2 -3:30 PM EST
Use this LINK to access the call via Zoom on the indicated day/time.
Meeting ID: 993 6384 8850
Passcode: 108855
The recording and handout for the 4th quarter network call of FY21 can be accessed here.
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ORR Program Updates
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For a complete list of ORR policies and procedures, click here.
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Here is the latest Federal Field Specialist (FFS) and Case Coordinator (CC) UAC program assignment lists as of January 2022. Please use these updated lists when submitting home study reports.
- ORR Information Request - If you receive a request from USCCB on behalf of ORR, please respond by the indicated deadline to ensure compliance with ORR.
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Abuse/Neglect allegations reported in Texas - ORR shared this communication on December 23rd. We are passing it on for your awareness in case you received a HS/PRS referral for a UC impacted by the notice.
- UAC Path set to launch this month...more details to come
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USCCB/MRS Program Updates
- FY22 began January 1st, 2022
- We are still looking to fill two CSS positions
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FY21 final training trackers are due to your assigned CSS by Friday, January 28th. These are included in our annual report due to ORR at the end of this month.
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Start tracking FY22 trainings (January 1, 2022 - December 31, 2022) using the FY22 training tracker
*With the continued transition, CSS shortage and the increased case loads, we sincerely appreciate your ongoing patience and understanding. For matters that require immediate attention, please include "URGENT" in the email subject line.
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Training
NOTE: Final FY21 training trackers should be submitted via email to your assigned CSS no later than Friday, January 28th, 2022.
Mandatory Training:
New Program/Staff Onboarding Training:
*Partial recordings due to technical difficulties
Additional Training Opportunities:
*In the event that you are unable to print the certificate of completion for any mandatory training, please take a screenshot of the final screen, including your training score, and forward it to your assigned CSS
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Reminders
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Flagging Sponsors - Per ORR's request, please remember to specifically indicate in NOCs whether or not the sponsor should be flagged. This is particularly important as it pertains to NOCs for placement disruption, CPS, or lost contact. This should be noted in both the submission email as well as the NOC report
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Monthly reports are due the 2nd Friday of the following month. There are several data components from the reports that are used to complete subsequent reports that USCCB/MRS Safe Passages Family Reunification submits to ORR. Please remember to submit your monthly reports on time. The monthly report form can be found here.
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Capacity Issues - If any sub-recipient program experiences capacity issues due to staffing challenges, medical leave, etc., please notify your CSS immediately via email and be sure to include Minh Martinez, Child Placement Specialist.
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Please remember to change your UAC Portal password when prompted via email; as a precaution, be sure to check your spam folders for the alerts. Failure to update your password within the time indicated will result in suspension of your Portal account. Also, you MUST login to the Portal weekly/bi-weekly to prevent being locked out due to inactivity.
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Current NOC Template - This is the latest NOC template, reflecting our new ORR Project Officer (PO), Michelle Sheedy. Please use this updated template moving forward. This NOC flowchart can be used as a reminder of what constitutes a NOC and any additional persons that should be included on the submission email.
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Enhanced Post Release Services (ePRS) - As previously mentioned, ORR partnered with grantees of the National Center for Traumatic Stress Network (NCTSN) to provide post release services to eligible unaccompanied alien children (UAC) and their sponsors who will require intensive services to maintain placement and/or continued services to ensure that continuity of care and services are not disrupted. ePRS are currently available to UC discharged or reunified with a sponsor in the following states: in New York, New Jersey, Massachusetts, New Mexico, Texas, Illinois, or Florida. Learn more about ePRS and the eligibility requirements here. If you have a UC to refer for ePRS, please complete this referral form and the referral process flowchart as it relates to subrecipient program staff.
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Migration Protection Protocols - Please continue to track/report Migrant Protection Protocols (MPP) (also known as “Remain in Mexico”). Additional information on the MPP can be found here. Please review and complete the information indicated here for all cases in which a child reports being impacted in any capacity by MPP.
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