Retiring a Task ID in FaciliWorks 8i
If you no longer use a specific Task ID and would like to remove its relationship from one or more assets, please don't delete the Task ID from FaciliWorks. The Task ID is part of historical records and deleting it may cause database corruption that renders your FaciliWorks program unusable.
Instead, to retire a task, navigate to the task record and click the Task Link button at the bottom of the Task tab. The Update Task Link window appears and lists the assets to which this task is linked. Make note of all of these Asset IDs.
Navigate to the Assets -> PM Task tab -> Task sub-tab for each of the asset records. In the Task sub-tab, locate the Task ID that you want to disassociate from the asset and then click the Delete button. You are not deleting the task record from the database, but merely removing the association between that Task ID and the Asset ID.
The result is that you will no longer be prompted to create a PM for that specific Task ID/Asset ID relationship and the history (before deleting the relationship) remains intact and can continue to be accessed via the reports area.
We encourage you to explore the additional capabilities of your FaciliWorks software and as always, keep an eye out for future Tech Tips.