Fall Branch and Twig Pick-up
1 Nov 2019

Dear GCA member,

Here is your latest newsletter from the GCA. As always, we welcome your feedback.

GCA Board of Directors
Fall Branch and Twig Pick-up - 4 Nov
Mark it on your calendars ... the  fall branch and twig collection  will start on Monday,  4 November .

All branches should be placed at the curb by  7 a.m. on 4 November  with the cut end toward the street. No stumps, dirt, trash, or other yard debris will be collected. Anyone living near a GCA Common Area is invited to bring fallen branches to the curb. If your material is not picked up on day one, not to worry, it will take about a week to finish the Glenmore circuit. Remember, there will be only one pass per residence by the GCA contractor. Please be ready!

Note: The fall "leaf pick-up" is scheduled for the week of 2 December.
Join the GCA Board
We are seeking volunteers to serve on the GCA Board. There are three seats up for election this February, so we are looking for approximately six candidates. We've scheduled an information session where candidates can talk to current Board members on Tuesday, November 5, at 7 pm in the Rivanna Room at Glenmore Country Club.  If interested, please contact the Nominating Committee chair, Kathy Rhyne, by clicking  here .
10th Annual Freedom 5K - November 9th
An emerging Glenmore tradition continues….come run, walk, or volunteer at the 10th Annual Freedom 5K, November 9th at 0800.  The race starts and finishes at the Club at Glenmore.  Proceeds benefit local military and police organizations. Glenmore residents get a 15% discount. 

You can register Here. For more information, contact the race director, and fellow Glenmorian, Michael Kaminski at 434-962-2752 or click here. Walkers and dogs are welcome and encouraged to participate.
Daylight Saving Time Ends - Sunday 3 Nov at 2 AM
The first Sunday in November of 2019 is when Daylight Saving Time ends in most areas of the U.S., so we’ll “fall back” and return to Standard time. We’ll set our clocks back one hour before bed on Saturday night. For the Farmers Almanac info on Daylight Saving Time, click here.
Horse Rider
Equestrian Center Update
The Glenmore Farm property is leased to Cadeaux Show Stable through the end of February 2020. They keep about 25 horses on the property. Zach Parks and his riders participate in shows in the eastern US each weekend throughout the spring, summer and fall. Zach travels to Europe to buy horses for clients and brings them back to train, show, and sell them. Cadeaux Show Stable maintains a page on Facebook with more information and videos of their horses and riders.

The fence repair project is complete for this year, and the new fencing will be painted in the spring. Almost every month there is a report from the Equestrian Center (EC) Committee attached to the Board minutes on the Glenmore web site with information about the EC. Complete financial information about the EC is published on the Glenmore website every month, and incorporated within the GCA financial reports. 
The ARC and the Fire Pits
The Albemarle County Burn law requires that a fire pit must be at least 15 feet away from a structure. If you are planning to build a patio with a built in wood burning fire pit, please apply to ARC for approval. Residents who have built fire pits closer than 15 feet to a structure are not in compliance with the County burn law (click here).
Traffic on 250? Send a Pic to the County
It seems like there is a back-up on Rt. 250 nearly every weekday. We want to continuously remind the Albemarle County Planning Commission regarding the potential impact of the Breezy Hill development on traffic.

We ask that drivers who are stopped on Rt. 250, Milton Road, or Louisa Road take a photo of the traffic (including the location, date, and time) and email it to  planningcommission@albemarle.org.

Please be careful, only take the picture if you are absolutely stopped in traffic. Thanks all.
Who Owns the Property Next to Me?
Have you wondered who owns the property next to you, or questioned if the property is yours? Its easy to find out. Albemarle County has a Property Records website where you can search your address, and see who owns the properties around you. Click Here to access the web page. Once there, click on the GIS Web viewer. You can then enter your house number and street name. The GIS Site is powerful, and offers plenty of data and tools regarding your home. Check it out.
Gatehouse Garden Update
Sadly, the bushes at the gatehouse have shown signs of declining health over the past year; indeed, the rose bushes died and had to be removed. As you drive by the garden in the next couple of weeks, you’ll see the soil being amended and the bushes pruned to a more sustainable shape. Additional roses and other plants will be installed this fall and next spring to brighten the area as well. Look for a beautiful garden next spring to welcome you home and greet our guests. 
The GCA Reserve Requirement is fully Funded – Say What?
This is good news … the GCA has a fully funded Reserve Study. What does that mean? According to the VA Property Owner’s Association Act § 55.1-1826, homeowners' associations are required to conduct a study once every five years to determine the amount of reserves required to repair, replace, and restore the capital components, and review the results at least annually to determine if reserve funds are sufficient. We completed our last study in 2017. In August of 2019, we contracted with a firm to conduct an Equestrian Center reserve analysis to determine all of the costs to repair, replace and restore all of the buildings, fields, fences, and equipment at the Glenmore farm. After reviewing the detailed requirements, the Board approved the EC update to the 2017 GCA Reserve Study. The analysis then computes an annual Reserve Contribution to ensure that we have sufficient funds to meet future requirements. That reserve contribution is added to the GCA annual budget. In 2020, the Reserve Contribution is $147,345.

Why do we do this?  In years past, homeowners’ associations did not set aside reserve funds. So when, as an example, they had to repair their roads, they had a surprise bill for $1.5M, and no way to pay it. Their only option was to ask each homeowner for an additional $1,800 special assessment. The “Reserve Fund” alternative sets aside funds over 25 years so that the funding is there when needed, and avoids surprise special assessments. 

Here’s the bottom line … the GCA has enough allocated funds set aside to meet all of our reserve requirements as required by the ‘Act’. This is important for two reasons. First, it mitigates unplanned special assessments. And second, the GCA is required to provide a “disclosure packet” to every potential buyer in Glenmore. The disclosure packet must contain a statement of the status and amount of funds allocated to the reserve fund. Having a fully funded reserve means a new buyer can feel comfortable that there will be no surprises after the sale is complete. 
House Under Construction
Breezy Hill Rezoning Application Update
The applicants for ZMA201900004 Breezy Hill, dated 10/18/2019, requested a deferral of the 10/22 Planning Commission public hearing. Community Development staff are in the process of coordinating with the applicants regarding the timing (and other details) of their intended next steps. More information will be provided as it becomes available.
Thank you. Tim Padalino, AICP Senior Planner
Community Development Department
County of Albemarle, Virginia
(434) 296-5832 x3088

Note: Click  here for the Albemarle County Planning Staff Report.
GCA Water Resources - Update
Here is some updated info regarding the retention ponds in Glenmore:
  • A retention pond is an Albemarle County and VA State environmental requirement to keep sediment runoff from entering the Rivanna.
  • There are seven retention ponds that belong to the GCA.
  • The GCA's three section Q2 retention ponds are overgrown. There are trees growing on the dams, and there shouldn't be any.
  • On 14 October, we met with the County Water Resources Division Water Specialist and the Department of Community Development Engineering Inspector to tour the overgrown retention ponds. They were exceptionally helpful and advised that we work with them before committing to actions on the three overgrown retention ponds.
  • If all goes as planned, D&D will remove the trees from the dams this winter in order to minimize the potential for damage from tree falls.
  • The County engineers said they would work with the GCA to ensure that the 3 additional retention ponds and 8 bio-filters still owned by the developers are fully compliant before they transfer to the GCA.
Wanted - Environmentalists interested in retention pond science, bio-filters, and the flora and fauna that they support. Click here to volunteer and add "Water Resources Volunteer" in the subject line. We're not looking for laborers ... its about research, and monitoring the health of our GCA water resources.
Help Wanted
Contractors on Site after Hours and on Sundays
Just a reminder that contractors are not allowed to be on site after hours or on Sundays. This includes both new home contractors as well as residential contractors. If you see any contractors working on new homes after hours, please contact the ARB (click Here) and provide them with the details. If you have neighbors who have contractors on site after hours or on Sundays, please contact the Security Committee (click Here). To see the GCA Regulation, click Here.
Where do I find ... Glenmore Real Estate Listings??
Our GCA Web Page has vast amounts of information. In fact, we just added a widget to the Cover Page that shows houses for sale in Glenmore. If you open the Web Page and click on "Contact Us" on the lower left side of the page, you'll see the email addresses and phone numbers for the various GCA committees and points of contact. Just have some general questions? Email Thelma Washington by clicking Here.
Watch These Dates
Nov 3: Daylight Saving Time ends (click here )
Nov 4:  Fall Branch Pick-Up week
Nov 5: Election Day ( VA Dept of Elections click Here )
Nov 5: GCA Board Candidates Meeting (5-7PM)
Nov 9:  Glenmore Freedom 5K
Nov 11:  Veterans Day (click  here )
Nov 21:  GCA Board Meeting at 7PM
Nov 28:  Thanksgiving Day (click  here )
Dec 2: GCA Fall Leaf Pick-up