A newsletter by Student Orientation and Family Programs         Volume 1, Issue 12
Family Webinar Series on the Horizon

The Office of Student Orientation and Family Programs is committed to providing support to you  throughout your students' time at the University. As an extension of this effort, we are exploring the influence Family Webinars have on that goal. Webinars are designed to provide parents and families the opportunity to interact directly with campus experts, who can fill you in on important information you need to know to help your student succeed at Stony Brook. Each webinar will allow an opportunity to ask public or private questions via a chat feature to get individualized advice on how to help your student; "Connecting" you to us and allowing you to aid in your student's success!

To further understand your needs as support systems to your student, please take the survey below. This will help our office identify more areas of need and which resources you want to hear about! 

Click here to take the survey! 


Stony Brook Reaffirms Community Values 
Members of the Stony Brook community gathered on the Academic Mall November 14, expressing love and support for one another by reaffirming the University’s Community Pledge. Click here to read more. 

SBU Joins Great American Smokeout 
Nearing its one-year anniversary of implementation, Stony Brook’s tobacco-free policy, and accompanying campaign titled “An Air of Respect,” are already making a positive impact on the campus community. Read more here.

Amazon@StonyBrook Brings Innovation to Textbook Buying 
The nation’s preeminent online bookseller, Amazon, has opened an innovative pickup location on the Stony Brook campus that promises to streamline textbook access for students. Learn more about Amazon@StonyBrook!

*These excerpts originated from Stony Brook University's SBU Happenings newsletter.* 
Office for the Integration of Research, Education, and Professional Development (IREP)/External Fellowships Advising

The IREP Office enables students to maximize their experience at SBU by connecting them with opportunities for academic and career advancement. Working with partners across the university, we help students to build professional skills, identify mentors, and find their place in a diverse community of scholars.

One of the best opportunities for students to grow professionally and academically is to apply for nationally-competitive scholarships. The External Fellowships Advisor, Jen Green, offers one-on-one mentoring and extended “boot camps” to help students prepare strong applications. SBU has a proud history of successes, but every student who goes through the process comes out a winner by honing their writing, interviewing and networking skills. 

Contact Information:

Jen Green
External Fellowships Advisor, IREP Office
2401 Old Computer Science Building 
Stony Brook, NY 11794-4433 
E-mail us at: jennifer.green@stonybrook.edu


Resident Roundup: Your Guide to Winter Break and Beyond

To better prepare for your student’s arrival home for the holidays, Campus Residences has compiled a list of tips to ensure a seamless transition:

Plan now for the end of the semester

The residence halls close for Winter Break at 10 pm, December 21, 2016. All residents who are not remaining on campus for Winter Session must vacate their residence hall 24 hours after their last final exam ends or 10 pm, December 21 2016 – whichever occurs sooner.

Residents do not need to move all of their personal belongings out of their room for Winter Session (unless they are not planning to return to housing for the Spring 2017 semester), but they are required to unplug all electrical items, remove perishable food items from their room (including the refrigerator), and are strongly encouraged to take all valuables home with them for the recess period. 

Please mark the date!

The residence halls reopen for the Spring 2017 semester on Sunday, January 22, 2017. Any request for access to campus housing prior to that date, requires a winter housing application and an additional housing fee. 

Taking a winter class or working on campus? Consider applying for Winter Session Housing

Winter Session Housing is available in all residence halls for any current resident student who needs to reside on campus during all (or part) of the Winter Session period (December 21, 2016 – January 22, 2017). To be eligible for winter housing, a student must currently live in one of our residence halls and be planning to return to housing for the Spring 2017 semester.

Individuals who require Winter Session Housing can submit an application on the housing portal by December 9, 2016. Billing is based on the daily rate for the type of space the student is assigned to and begins upon return to campus.  

Room Selection (Contract Renewal) begins in early Spring 2017

Current residents who plan to return to housing for the 2017-2018 academic year must participate in Room Selection (Contract Renewal). Room Selection begins in late February 2017 and runs through early April 2017.  Residents who miss the room selection process will not receive housing for the 2017-2018 academic year.  More detailed information to follow in early February 2017.

Campus Residences

Website: www.stonybrook.edu/housing

Your Guide to December Commencement! 

Commencement is a special time for you and your graduate. After years of hard work the time has come for your student to accept their diploma before friends and family! Here are some tips for making the most of this memorable day:

Help Your Graduate Stay on Track

Make sure your student registers to attend the graduation ceremony by December 4th. All students planning to attend the ceremony must submit this form to obtain tickets. Your student can complete the Ceremony Registration form via their SOLAR account.

On December 8th, registered candidates will receive an e-mail invitation with instructions on how to access tickets. All registered candidates will receive (1) candidate ticket and (3) guest tickets for the ceremony. 

Encourage your student to visit the commencement website for more information!


We highly suggest you confirm your lodging accommodations now, since rooms fill quickly. For lodging information, visit the commencement website.

Save the Date!

December Commencement Ceremony will take place in the Island Federal Credit Union Arena: 11:00 AM. Candidates must check in at 10:00 AM in Pritchard Gym. Arena doors will open at 10:00 AM for all ticketed guests.

Consider Day of Logistics

Thousands of people attend graduation every year, so be sure to arrive early to ensure a parking spot. The ceremony will last approximately two hours and is held rain or shine; please make sure to dress appropriately. And don’t forget: we’ll have professional photographers on-hand taking pictures of graduates as they receive their diploma. Feel free to take photos, but be mindful of other guests.

If you would like to speak to a representative in regards to other Commencement related questions, please contact:

Conferences & Special Events



Important Dates

Friday, December 2
Sunday, December 4
Deadline to register for December Commencement via SOLAR
Thursday, December 8 
Lunch 'N' Learn Webinar: "Give and Take: Why Helping Others Drives Our Success
Friday, December 9
Last day to take a leave of absence/withdraw from the University via SOLAR
Saturday, December 10  
Classes End: Last day of classes
New Jersey Alumni Chapter Basketball Game Watch
Monday, December 12
Reading Day(s)
Tuesday, December 13- Wednesday, December 21 
Final Exams
Wednesday, December 14  
Wednesday, December 21
Semester end: Official end of term
Thursday, December 22 

Office of Student Orientation and Family Programs
W-3519 Melvillle Library
Stony Brook, NY 11794
(631) 632-6710