SDP Client Spotlight: Grocery Outlet
Grocery Outlet Orange
For this month's client spotlight, we sat down with owner-operators Josh and Britney Harsh of Grocery Outlet #274.
Click here  for the full story and how you can save on your next visit to Grocery Outlet!
Special Offer: Free Trial of HR On Demand
HR On Demand 30 Day Free Trial Grey
For the month of April, we're giving away 30 Day Free Trials of our HR On Demand service.
Email to claim yours before the end of the month!
Want more special offers? Follow us on social media to stay in the loop!
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You're Invited To Network at SDP's Happy Hour!
Happy Hour
Join us for the Claremont Chamber's Happy Hour hosted by SDP!
When: Wed., May 23rd at 5:30 pm
Where: 1317 W Foothill Blvd, Ste 222 Upland, CA 91786
Learn more here!
Top Tip: How To Save With Tax Credits
Piggy Bank
Every year, employers claim about  $1 Billion in tax credits. Check out this quick  1-minute case study to learn how one company saved $86,000!
Quick Links To Our Website

Payroll Deductions Calculator

Check out our handy  Payroll Deductions Calculator to help you determine the impact of changing your payroll deductions!

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Is It Time To Upgrade To A New Payroll Service? 
What does "better" look like for your business? We'd love to sit down and chat with you about your business goals to take a step towards "better" together, today. Request your free quote below!

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Southland Data Processing's Payroll &  HR Newsletter
HR Files
Federal Payroll  Record-Keeping Laws

No matter how many employees you have on staff, your organization is required to follow all federal laws.  Unfortunately, each state/locality can have its own specific laws governing payroll records; therefore, it is imperative to research what is required by each state where you have employees.  
Federal Laws For Payroll Records
The Fair Labor Standards Act (FLSA) requires an employer to keep certain records for each non-exempt worker.

The Act requires no particular form for the records, but does require the records to include certain information about the employee and data about the hours worked and wages earned. Additionally, the law requires this information to be accurate and stored either on-site or at a secure off-site facility.
What You Need To Include
  • An employee's first name, middle initial, last name, and Social Security Number.
  • Daily or weekly earnings.
  • Hours worked per week.
  • How an employee's wages are paid, e.g. $15.25 per hour, $780 per week, piecework, etc.
  • If applicable, the employee's hourly rate.
  • Overtime pay for the week.
Document Storage Times

The FLSA requires every employer to preserve its payroll records, collective bargaining agreements, sales and purchase records  for at least three years . Records on which wage computations are based should be retained for two years, for example:
  • Piecework documents/tickets.
  • Records of additions to or deductions from wages.
  • Time cards.
  • Wage rate tables.
  • Work and time schedules.

Want to know what else is required of you under the Fair Labor Standards Act? Check out the full article here!


Trending Business Tips & News

IRS Expands W-2 Verification Code for

Filing Season 2018 (

For filing season 2018, the Internal Revenue Service has expanded the pilot to verify the authenticity of Form W-2 data. This initiative is one in a series of steps implemented by the Security Summit to combat tax-related identity theft and refund fraud.  Read More

9th Circuit Salary History Ruling

Salary History(

The 9th Circuit Court of Appeals ruled on April 11th, 2018 that salary history is not an acceptable reason for pay differences under the Equal Pay Act (EPA), even when used in conjunction with other factors. Learn what this means for your business and what steps you can take to respond
Read More

Case Study: How This Company Saved
WOTC Case Study
$86,000 (

What do you know about Work Opportunity Tax Credits (WOTC)? Each year, employers claim about $1 billion in tax credits. However, if you're like most employers, then chances are you're not taking advantage of them.   Read More

7 Things Wildly Successful People Do
Successful People
Before 7:30 a.m. (

Want to know the secret to success? Believe it or not, it all starts with your morning routine. Check out these top habits you can incorporate into your morning routine before you even leave for work.   Read More

How To Make Your Business More

How to Make Your Business More Profitable

Profitable (

Have you ever thought about what you could do with an extra $30,000? Learn how your business can start running leaner and better to reduce your overhead costs and start saving money today.  Read More

6 Tips To Update Your Employee

Employee Handbook

Handbook For 2018 (

Have you already revamped your employee handbook? With ever-changing regulations, trends and employee expectations, outdated policies 
can leave you vulnerable to miscommunication  and costly litigation.  Read More

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Copyright © Drip Marketing, Inc. All rights reserved. Any information in this publication is solely meant to provide general information for the reader and is not intended to constitute HR, financial, insurance or legal advice.