October 2025

From Vice Chancellor for Research Collard

Dear Colleagues, 


While Research Resource is about much more than updates on federal research policy, I have received numerous comments from our community that these top notes remain an important and valued source of information on national science policy. With this in mind, I would like to use this month’s newsletter to review where we stand with several of the more impactful and active federal issues.


Federal Government Shutdown: The government shutdown continues to have limited short-term disruption for research. Most federal awards are continuing to draw funds as usual, and investigators can continue submitting applications on schedule. However, as we enter the shutdown’s fourth week, we will begin to see delays in processing and review of award submissions and issuance of federal Notices of Awards (NOAs). Please let me know if you are experiencing any shutdown-related issues. The Office of Sponsored Research’s shutdown page remains your resource for navigating agency-specific updates on proposals, contracts, and awards. 


Congressional Appropriations for NIH: The congressional appropriations process has demonstrated strong support for biomedical research. The Senate proposed $47.1 billion in science funding and the House proposed $46.9 billion. The Senate’s proposal also included language and provisions addressing facilities and administrative (F&A) costs and other critical issues. Importantly, the appropriations negotiations continue to move forward despite the shutdown, and I remain hopeful that we will see agreement on the FY26 NIH (and other research funding agencies) appropriations before the end of the calendar year.


Award Terminations and Delays: Federal research award terminations and delays seem to have largely ended. Of the approximately 100 awards that were terminated since last March, the vast majority have been reinstated, and there have been no new NIH award terminations since August 27, 2025. We have seen a small handful of other awards terminated across the larger funding landscape. Overall receipt of NOAs from NIH has normalized over the last three months, and we believe the agency is well-positioned to maintain on-time issuance with the important caveat of the current shutdown.


Executive Order on Grantmaking: Please review my recent note regarding the August 7 Executive Order (EO) on Federal Grantmaking that redefines many aspects of the federal grantmaking process. We are watching this issue closely as we expect NIH to clarify plans for implementation over the coming weeks. 


If you would like to hear more about the federal science policy landscape, please view my presentation at the Chancellor’s recent UCSF Town Hall and register for the October 30 Office of Research Town Hall, where we will share more updates on federal and state research advocacy, in addition to other important updates. 


I encourage you to reach out with questions, feedback and concerns at research@ucsf.edu


Sincerely, 

Hal  


Harold R. Collard, MD, MS  

Vice Chancellor for Research  

Professor of Medicine and Health Policy

Join Us: Office of Research Town Hall

Join Vice Chancellor for Research Collard and other UCSF partners on October 30 from 1-2 p.m. to hear the latest updates on federally funded research, federal and state advocacy, and research-specific updates to the Parnassus Heights Revitalization Project.


Register here »

Federal Research Updates

Please review these reminders while the government shutdown continues.

New Structure for NIH Foreign Subawards

NIH has issued NOT-OD-25-155 to introduce a new application structure for grants with foreign subawards. As of September 24, 2025, applications must use new activity codes: PF5 for grants, UF5 for cooperative agreements, or other codes supporting international project components. A forecasted PF5 Parent Announcement (PA-26-002) has been posted with an anticipated submission of January 25, 2026; other NOFOs and activity codes are yet to be released. 


Foreign components like consultants or international travel may remain eligible under other activity codes unless specified in future NOFOs. More updates will be shared as they develop. View the IGHS NIH Foreign Grant Operations FAQ page for more information. Contact IGHS to discuss strategies for managing operations and budgeting under these changes, and email OSR with questions regarding award submissions with foreign components.


New NIH Research Security Policy Requirements

(NOT-OD-25-154) Starting January 25, 2026, institutions receiving >$50M/year in federal research funding must certify research security programs, ensure Senior/Key Personnel complete annual research security training, and comply with certifications for Malign Foreign Talent Recruitment Program (MFTRP) restrictions. UCSF is assessing guidance and existing policies to align with NIH requirements; updates will follow.


More From the Office of Sponsored Research (OSR)

New H-1B Guidance

On October 20, USCIS published important guidance regarding how the Presidential Proclamation of September 19, 2025, applies to H-1B petitions. As previously recommended, ISSO continues to encourage departments to submit H-1B requests.


Read the latest ISSO update for more information »

ATTN: Animal Researchers With DoD Funding

Starting January 1, 2026, the Department of Defense (DoD) requires researchers to maintain a separate IACUC protocol exclusively for DoD-funded work. This means DoD-funded and non-DoD-funded work can no longer be described within the same IACUC protocol.


Current DoD-funded projects are exempt from this change until their next De Novo/triennial review. To ensure compliance, PIs should plan to create and submit separate IACUC protocols at least 10-12 weeks in advance of their ACURO review deadlines to secure UCSF IACUC approval. Please contact IACUP staff with questions.

From the Office of Research Units

Clinical and Translational Science Institute (CTSI)


Clinical Trials Operations (CTO)


Human Research Protection Program (HRPP)

Submit your continuing review early for Full Committee studies with Nov-Jan expiration dates.


Office of Clinical Trial Activation (OCTA)

As of July 1, rates charged for procedures and clinical services related to research studies have changed.

Please note deadlines for new trial activation & OnCore support.

Campus Updates

Introducing: The Parnassus Institutes Community Fund!

Launched by the Parnassus Institutes, a collection of major research programs, the Fund awards 1-5k grants to initiatives that transcend silos, amplify collaboration, and create shared purpose. Help build community and change the culture of science.

Submit a proposal by October 24 »


UCSF State of the University Address

Join Chancellor Sam Hawgood at Noon on November 7 for his annual address. Hear about UCSF’s accomplishments from the past year and how our institution is innovating to adapt for the future. RSVP to attend in person »


UCSF Real Estate

Parnassus Heights Monthly Construction Update | October 2025 »


Be Prepared for Flu Season: Comply With the Flu Vaccination Policy by Nov. 1.

Learn how to get your vaccine »


New Travel Resource: Crisis24 Horizon

Traveling soon? Stay informed and safe with UCSF’s new risk management platform for UC-related travel. This replaces the UC Trip Planner and is available on desktop and mobile apps.

Spotlight: PROPEL Mixer for Hiring Faculty

Looking to hire talented young scientists next spring or summer? Join the UCSF PROPEL team for a virtual hiring mixer that connects faculty with outstanding postbaccalaureate trainees from across the nation. This event offers a unique opportunity to meet aspiring researchers through a series of 10-minute interviews. Contact propel@ucsf.edu with questions.

Funding and Fellowship Opportunities

Mini-Grants Available from the AVC-ROI's Research Resilience Initiative

Up to $10,000 per person is available for clinical fellows, postdoc researchers, assistant professors, and associated professors with terminated grants.

Learn more »


Bridge Funding Available for Early-Career Faculty

Deadline: November 30

Learn about the K Scholars Bridge Fund »


UC Noyce Initiative 2025-26: Cybersecurity and AI Call for Proposals

This opportunity prioritizes collaborative research to address foundational challenges at the intersection of artificial intelligence and cybersecurity.

More information »


Arthritis National Research Foundation (ANRF) Research Grants

Learn more »


RAP Fall 2025 Application Submissions are Currently Under Review

Results available by the end of December 2025.

More about RAP »


Webinar Series: Finding Alternatives to NIH Funding

Join the upcoming webinars and view past recordings »

Events and Trainings

October 28

Genome Editing Technologies & Applications Series: Kyle Cromer, PhD

12:10-1 p.m., Dolby Regeneration Medicine Boardroom (Parnassus) and Virtual


October 30

Lunchtime Concert in Cole Hall

12-1 p.m., Cole Hall, Parnassus Heights

Burritos for the first 80 guests (while supplies last)!


October 31

Implementation and Evaluation of AI in Real-World Clinical Settings

1-2 p.m., Mission Hall (MH-1400) and Virtual


November 4

Alternatives to NIH: Foundation Grant Funding for Health Services Research

11 a.m. – 1 p.m., Mission Bay (Genentech S261) and Virtual


Genome Editing Technologies & Applications: Shabrina Amirruddin, PhD

12:10-1 p.m., Dolby Regeneration Medicine Boardroom (Parnassus) and Virtual


November 7

AI Seminar Series: Finale Doshi-Velez, PhD, MSc

Interpretability and Human+AI Interaction for AI Decision Support in Health

12-1 p.m., Virtual


Family Med Grand Rounds: Medicare Advantage Explained

12-12:55 p.m., Virtual


November 12

AI in Your Toolkit: A Discussion on the Environmental Impact of AI

11 a.m. – 12 p.m., Virtual


Informational Session: Training in Clinical Research Degree Programs

5 p.m., Virtual


November 18

Stem Cell Seminar — Berna Sozen, PhD

1-2 p.m., HSW302 and Virtual

Tools and Services

Wynton HPC to Transition and Integrate with CoreHPC

Learn more »


Announcing UCSF's Advarra eRegulatory Tool Implementation Project

More information »


SOM Talent Connect Tool for Job Seekers and Managers

Access the dashboard »


Shape the Future of Sustainable Lab Operations

Take the -80°C Freezer Survey »

Learn more about the UCSF Freezer Rebate Program »

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