Dear Faculty and Staff Instructors,
This is a quick reminder to make sure all courses are activated in Folio. This is in keeping with our commitment to making courses accessible and transparent to students.
All students verify their attendance through the Attendance Verification Quiz in Folio. The LTS team will begin loading the Attendance Verification Quiz and "Quiz Announcement" News Item for all courses on January 6th. In order to give students access to the Attendance Verification Quiz, the Folio section for your course must be Active by that date. (To double check whether your class is Active or not, go to "edit course" in your FOLIO section and click on "course offering information." Check the "course is active" box and hit Save.)
This non-credit quiz is auto-loaded into each Folio course, and will not require any additional set up by the instructor. The quiz will be available to students starting January 10 at 7:00 a.m. and it will end January 14 at 11:59 p.m. (1 day after Drop/Add). It is imperative that you do not adjust anything in this quiz (settings, grade, etc...), as this will break the automation and will cause a student to be dropped from the course. Instructors wishing to keep other content locked and still compose can leave modules in draft status. As you know, students having access to their grades on an ongoing basis is key to their success, so we encourage you to make use of the Folio gradebook.
Please remind your students about completing the attendance verification quiz throughout Drop/Add.
Also, please be mindful of the following:
- The quiz must not be adjusted in any way. Any change to the quiz (settings, grade, etc...) renders it useless for reporting attendance, and will result in students not being verified.
- If a course is imported from a previous semester, the instructor should not include the previous Attendance Verification Quiz in that import.
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The quiz is not intended to replace "Day One" type of assignments for engagement. Having an additional engagement assignment is perfectly fine, but it should not be used for attendance verification. Please do not label "Day One" type of assignments as Attendance. This has created confusion for students (especially in online courses).
- We know that taking attendance is an important part of getting to know your students, and this quiz is not intended to take the place of that kind of interaction. Please feel free to call roll, do introductions, or utilize any other first-day activities designed to engage students.
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Student reminder injections will start on the start date of the term (i.e., January 10 for full-term or minimester A; March 7 for minimester B), and will end one day after the drop date (i.e., January 14 for full-term and minimester A).
- You will begin seeing an injection page in the MyGeorgiaSouthern portal alerting you about any students who have yet to complete the Attendance Verification Quiz on January 13. These injection pages will end on January 14.
Attendance verification is used for several important reasons, not the least of which is remaining in compliance with federal regulations (those also include reporting the "last day of attendance" in cases where a student withdraws from the university). Perhaps most importantly to our students, financial aid cannot be released to a student’s account until their attendance has been verified. This quiz is the uniform tool for Attendance Verification and is used in every course.
Thank you,
Office of the Provost
