2021 GCA Annual Meeting Prep | 17 Jan 2021
Dear GCA member,

Here is your GCA newsletter. As always, we want to hear your feedback.

GCA Board of Directors

Virtual GCA Board Meetings
The next GCA Board working meeting via GoToMeeting is on 21 Jan from 7 to 9 PM. By joining the "virtual" meeting you can listen to the proceedings from start to finish. If the Board schedules an executive session, the general meeting will end and the Board will meet separately to discuss contract and/or legal issues. The agenda and Board packet are published on the Glenmore website ahead of the meetings, and the meeting minutes are also posted.

If you want to participate in the Board meeting, contact Tim Durrer at 434-984-0700 or click here .
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PLEASE ... Request GCA Annual Meeting Materials by Email
The GCA pays $9.31 per household to reproduce and mail annual meeting materials. That doesn't include the cost of labor to assemble the packages and stuff envelopes.

We can save money (and trees) by requesting electronic delivery instead of US Mail delivery.

We're required by law to get your approval for electronic mail vice US Post Office delivery.

To receive materials electronically, send an email to Megan Burch (click here). Include "Electronic Delivery" in the subject line, and include your name and address in the email for our records.
GCA (virtual) Annual Meeting 18 February at 7PM
Per our GCA By-Laws, each year the GCA schedules an annual meeting of all Glenmore Residents. At the meeting the current Board will provide a status report for 2020, and a forum for residents to provide feedback to the Board. Additionally, GCA members in good standing will elect three Board members for two-year terms.

In late January, we'll be distributing materials and ballots for the Annual Meeting. Please sign up for electronic delivery of the ballots and materials in order to help us reduce costs. You can sign up by clicking here, and include "Electronic Delivery" in the subject line.
Nominating Committee Identifies Four GCA Board Candidates
Each year we select three candidates to serve on the GCA Board for a two-year term. This year, the Nominating Committee identified four qualified candidates for the three Board positions.

Ballots will be distributed in the coming weeks. The votes will be tabulated at the annual meeting. The four candidates are shown below.
Meet Bill Cromwell
Bill is running for the GCA Board in February. He has extensive Real Estate Asset Management and Board membership experience.

Bill and his wife Tina moved to Glenmore in May of 2018.

Click here to see Bill's GCA Candidate Resume..
Re-introducing Kevin Fitzpatrick
Kevin is re-running for the Board. He's been on the Board since 2017 serving as Treasurer and chairing multiple committees.

In 2009, Kevin retired after a career as a Navy Executive, and is an owner of an IT consulting firm supporting Federal clients.

You can read Kevin's GCA candidate resume by clicking here.
Introducing David Canavan
David is a candidate for the GCA Board for 2021.

David has 40 years of experience in healthcare and corporate finance. David started an advisory firm in 2010 and retired from Solutions Advisors Group at the end of 2019.

David's GCA candidate resume can be viewed by clicking here.
Re-introducing Diana Ferguson
Diana has previously served on the GCA Board (2015-2017), and has offered her services again in 2021.

She has an extensive career in the Engineering and Construction industry, and has served on multiple Boards

Click here for Diana's GCA Candidate Resume.

Register for the COVID Vaccine
The link to the Blue Ridge Health District's COVID page is below. Check the schedule, and sign up. https://www.vdh.virginia.gov/blue-ridge/covid-19-vaccination/
GCA Finance Update
  • The GCA closed the 2020 books on 31 Dec . We will present the results at the annual meeting.
  • On 31 Dec, the GCA wrote off two bad debts for unpaid assessments on foreclosed properties.
  • There are 11 delinquent GCA accounts for the 1 Sept assessment. Liens are processed in accordance with our Procedure for Collection of Late Assessments.
  • The Board approved the GCA 2021 Budget with an $8 annual assessment increase ($1,044). The first payment ($522) is due on 1 March.
  • The GCA paid off the Atlantic Union Bank loan for the equestrian center in October. To pay it down, we borrowed $220,000 from our reserve accounts. The reserve accounts will be repaid by August 2022.
  • By paying off the 5.05% Bank loan, the GCA saved $13,000 in interest payments.
  • The Board approved an update to the GCA Financial Policies Regulation.in Dec.
Kevin Fitzpatrick
Albemarle County Board of Supervisors Meeting 20 January
The Albemarle County Board of Supervisors will meet on 20 January to hear Southern Development’s latest proposal for Breezy Hill. The Zoning Modification request remains at 130 units (vice the approved 65 units), however the developer added solar panels to units. Known as “greenwash”, the applicant has offered an environmental benefit to gain approval for a significant density increase.

Why wasn’t the solar panel proposal included previously? The applicant is adding a sweetener to possibly attract one more Board vote. We need 300 emails to BOS@albemarle.org to specifically address the solar cells. If you previously emailed, you can say that this solar proffer has recently come to your attention. Remember, the rest of the previously rejected application is unchanged.

For Facebook users, you can find a dedicated page by searching “Save Our Master Plan: Citizens Against Breezy Hill”. If you have questions or need supporting information, contact Dennis Odinov at dennis2037@comcast.net. Just put “Direction” in your heading.

Check out the Board of Supervisors Meeting Agenda by clicking here.

Safety Sidewalks ... Project Update
In this edition, we'll discuss the history of the safety sidewalk project.

The History. The project began in late 2017 with residents' request to the GCA Board for a community-wide sidewalk study. In early 2018 the Board established a sub-committee under the Common Area Review Board (CARB) and the community was solicited for membership. Four residents responded and the committee began its work. The Sidewalk Committee first created three criteria and priorities:
1) Safety - Where roads have extremely limited line of sight and with higher density of homes
2) A Contiguous Loop - the ability for walkers to use a sidewalk and walk a contiguous path
3) Access to the Contiguous Loop

During 2018, the committee walked the entire community to observe the conditions, and then developed five stretches of potential sidewalks. Progress reviews were discussed in open sessions of the CARB and GCA Board meetings throughout the year. Several years prior, another extensive study focused on excessive speed and sidewalks. The committee reviewed this study for applicability. Unfortunately much of the study was not applicable as significant development has occurred especially in the eastern part of the Community.

In late 2018, the Sidewalk Committee presented the results and recommendations to the Board. Although the committee recommended that we move forward with five sidewalk segments, the Board decided to move forward only on the Safety related segments. This Newbridge and Farringdon segment has been discussed in recent newsletters. .

Why Newbridge and Farringdon Roads? Any time a person walks in the street can be a safety issue. However some very curvy roads have a limited line of sight. And with significant development, Carroll Creek, Farringdon, and Newbridge Roads are busy spine roads. Sections of Newbridge and Farringdon have a line of sight of 80 feet*. A car traveling at exactly 25 MPH moves at 37 feet per second. If a car comes around a curve and a walker is on the street, the driver has about 2 seconds to react.

Trivia Question: If you live near Carroll Creek Road (the Highlands, Newbridge or Farringdon Roads), what is the shortest/quickest exit to the gatehouse? See answer below.

The on-going schedule. With the Board's approval to proceed, the committee had an informal review with the Chief Engineer of Albemarle County who provided additional guidance. The GCA then signed a contract with Woolley Engineering in late 2020. You've probably seen the surveyors completing their measurement work. Please do not remove any pink or blue markers. Their data will be returned to the Engineers who will create a formal set of Engineering drawings. In late January, the preliminary design will be presented to Albemarle County for review. We anticipate this review will be uneventful. Following the county review, the Engineering Design will be completed and a formal request for review and approval will be presented to the County in February. The County Engineers may approve the design at that time or may require revisions. If revisions are required a subsequent county review will be needed. Once we obtain final county approval the project plans will be provided to qualified paving companies for fixed cost bids.

In the next newsletter we'll discuss the cost details, how the project is funded, an overview of the GCA Allocated Reserve Account, and how that fund is used for this and other projects.

Trivia Answer: Newbridge/Farringdon/Devon Pines/Paddington to Piper Way.

*VDOT requires 212 feet of line of sight on level roads and 265 feet on sloped roads with a posted speed limit of 25 MPH. Line of sight requirements are based on stopping distances that includes provisions for braking effectiveness, reaction time, road conditions. 
Dog Leash Law
We continue to receive complaints from residents regarding dogs and owners' behaviors. By Albemarle County ordinance, dogs are to be on a leash at all times except on your own home property. We regularly receive complaints about dogs off their leashes in the sports field, the Piper Way median and other locations throughout Glenmore. We've created a dog park as an area where you can let your dog run loose. Please use it.

Looking for Info on the GCA Community-Wide Survey from October 2019??
Our GCA Web Page has vast amounts of information. In fact, to find the results from our 2019 GCA survey, go to the web page, then click on "News" on the top ribbon. In the section "Results of Glenmore Community-Wide Survey, click on the link to see the report. There's a lot of good community feedback in that Survey document! See the feedback regarding the Safety Sidewalks (Question 15).

Just have general questions? Email Megan Burch by clicking Here.
Watch These Dates
Jan 18: MLK Day
Jan 20: Albemarle County Board of Supervisors Meeting
Jan 21: GCA Board Meeting 7-9 PM (GoToMeeting)
Feb 4: GCA Board working meeting 5-7 PM (GoToMeeting)
Feb 18: The GCA Annual Meeting 7-9 PM (GoToMeeting)
Mar 14: Daylight Saving Time - Spring Ahead